---
title: 'Accounts Payable Supervisor at Hot Topic & BoxLunch'
canonical: 'https://feeny.ai/job/accounts-payable-supervisor-hot-topic-boxlunch-city-of-industry-4e8gyvd6b1v2'
type: 'job'
last_seen: '2026-11-08'
---

# Accounts Payable Supervisor at Hot Topic & BoxLunch

- **Company:** Hot Topic & BoxLunch
- **Location:** City of Industry, CA
- **Compensation:** $68k–$78k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-11-05
- **Last confirmed live:** 2026-11-08
- **Apply:** https://jobs.lever.co/hottopic/4b5663e3-4255-4940-afff-da8fbe970d3e

## Job description

We’re a fast-paced retail company with a sharp eye for growth, great customer experience, and data-driven decision-making. Our stores (and online presence) are thriving, and we’re looking for a detail-driven AP Supervisor to help manage our invoices and payments.

We’re looking for an Accounts Payable Supervisor to lead our AP Expense and AP Merchandise team. In this role, you'll supervise daily invoice and payment operations in Oracle, run our P-Card program, review and approve the team's journal entries and reconciliations, and serve as the AP point person for 1099s and unclaimed property. If you love clean books, smart controls, and building a team people want to be on, we want to hear from you.

## WHAT YOU'LL DO

- Lead the AP team day-to-day: assign work, set priorities, and coach and develop team members.
- Oversee invoice routing and approval workflow in Oracle Fusion.
- Review and approve department journal entries and reconciliations.
- Review supplier set-ups and changes for accuracy and fraud controls.
- Respond to vendor, store, and internal inquiries by email in a timely manner.
- Process payments as needed, including urgent wire requests.
- Act as P-Card program administrator: order and cancel cards, reset passwords, resolve cardholder issues, maintain approval hierarchies, update cost centers and GL codes, download transaction data, and send cardholder communications twice a month.
- Serve as backup for the payments function (check runs, ACH, wires).
- Provide month-end commentary and variance explanations.
- Assist AP Manager with 1099 reporting for Hot Topic and Distribution entities, including vendor W-9 review and IRS filing.
- Additional duties may include, but are not limited to:
- Responding to internal and external audit requests.
- Maintaining and updating SOX narratives and supporting control testing for AP.
- Initiating voids and stop payments.
- Reconciling the AP payment card and tracking the annual-spend rebate.
- Managing escheatment and unclaimed property filings.
- Managing non-standard vendor setups and payment types (e.g., foreign vendors, one-time payees).
- Identifying and leading process improvements and automation opportunities in Oracle.

## WHAT YOU'LL NEED

- 5+ years of full-cycle accounts payable experience, including 2+ years supervising staff.
- Hands-on experience with Oracle (or a comparable ERP) for invoice processing, payments, and GL.
- Strong reconciliation skills and working knowledge of GAAP and month-end close.
- Working knowledge of 1099 reporting, escheatment/unclaimed property, and payment controls (wires, voids, stop payments).
- Experience supporting SOX controls and external audits.
- Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Use of AI is a plus!
- Clear written communication and a service mindset with vendors and internal partners.
- Retail or multi-entity and multi-location experience, including USD/CAD transactions.
- P-Card program administration experience.
- Familiarity with invoice workflow automation.
- Experience with sales/use or property tax processes.

## About Hot Topic & BoxLunch

## Company Overview
- **One-liner**: Hot Topic Inc. is a leading specialty retailer of pop culture and music licensed apparel, accessories, and gifts, operating under the brands Hot Topic, BoxLunch, and Her Universe.
- **Entity Type**: Private (owned by Sycamore Partners since 2013)
- **Headquarters**: City of Industry, California, USA
- **Founded**: 1989 (Hot Topic); 2015 (BoxLunch)
- **Founders**: Orv Madden (Hot Topic); BoxLunch was launched by Hot Topic Inc.

## Core Business
- **Primary industry/industries**: Retail – Pop Culture Merchandise, Apparel, and Gifts
- **Target customers**: B2C – Fans of music, anime, gaming, movies, TV, and pop culture; primarily Gen Z and Millennials
- **Mission or purpose statement**: To be the destination of pop culture and music merchandise while giving back to the community. BoxLunch’s specific mission: for every $10 spent, provide a meal to someone in need through Feeding America®.

## Products & Services
- **Hot Topic**: Clothing, accessories, music, jewelry, and collectibles featuring officially licensed band tees, pop culture-inspired collections, anime merch, and fashion apparel. (Brick-and-mortar and e-commerce)
- **BoxLunch**: Pop culture merch and gifts including apparel, collectibles, and accessories. Launched in 2015, with over 150 specialty shops and a thriving e-commerce site. Each purchase helps provide meals to those in need.
- **Her Universe**: A brand focused on female fans of sci-fi, fantasy, and pop culture, offering licensed apparel and accessories.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (private company)
- **Key Metric**: Annual Revenue – Hot Topic approx. $741.7M; BoxLunch approx. $74.3M (LinkedIn estimates, combined ~$816M)
- **Notable Investors/Partners**: Owner: Sycamore Partners (private equity); Partners: Feeding America®, Mental Health America, Notes for Notes, The Trevor Project
- **Growth Signals**: BoxLunch headcount grew 13.9% YoY to 655 employees; Hot Topic headcount grew 6.2% YoY to 2,215 employees; active job postings: 1,184 (as of Sept 2026); BoxLunch has given over 100 million meals to date; expanding distribution centers (La Vergne, TN and Riverside, CA).

## Competitive Advantages
- **Exclusive Licensing**: Deep relationships with major entertainment studios and music labels, securing exclusive product lines not available at general retailers.
- **Niche Community Focus**: Strong brand loyalty among pop culture, music, and anime fans; authentic engagement with subcultures.
- **Philanthropy as Differentiator**: BoxLunch’s meal-giving model creates emotional connection and repeat purchases.
- **Omnichannel Presence**: 600+ Hot Topic retail locations, 150+ BoxLunch stores, plus robust e-commerce and distribution network.

## Strategic Focus
- Expand BoxLunch store footprint and e-commerce penetration.
- Strengthen direct-to-consumer relationships through social media and influencer partnerships.
- Continue to invest in diversity, equity, and inclusion initiatives.
- Grow the Her Universe brand and cater to underserved female fandom.
- Optimize supply chain and distribution for faster fulfillment.

## Why Work Here
- **Culture**: Inclusive, collaborative, and authentic environment where employees are encouraged to “be who you are and love what you do.” The company values creativity and innovation.
- **Work Policy**: Hybrid workspace – employees engage in a combination of remote and on-site work. Typical time on-site is flexible.
- **Perks & Benefits**: Performance bonuses, family medical leave, job training and talent development programs. Benefits package includes medical, dental, vision, and 401(k).
- **Career Growth**: Opportunities across retail stores, distribution centers, and corporate HQ. Strong internal mobility, with many employees moving between brands (e.g., talent from GameStop, Target, Vans).
- **Community Impact**: Employees take pride in giving back through partnerships with Feeding America, Mental Health America, and other nonprofits.

## Sources
1. [lever.co](https://jobs.lever.co/hottopic) – Hot Topic Inc. careers page
2. [linkedin.com/company/hot-topic](https://linkedin.com/company/hot-topic) – Hot Topic company profile
3. [linkedin.com/company/boxlunch](https://linkedin.com/company/boxlunch) – BoxLunch company profile
4. [builtin.com](https://builtin.com/company/hot-topic-inc) – Hot Topic Inc. culture, perks, and offices
5. [builtinla.com](https://www.builtinla.com/company/hot-topic-inc) – Hot Topic Inc. Los Angeles office overview

## Other roles at Hot Topic & BoxLunch

- [Product Development Assistant](https://feeny.ai/job/product-development-assistant-hot-topic-boxlunch-city-of-industry-myrfr3pcdwr8) — City of Industry, CA
- [Sr. Social Media Manager](https://feeny.ai/job/sr-social-media-manager-hot-topic-boxlunch-city-of-industry-x8xshqjmpm8z) — City of Industry, CA
- [Purchasing Agent I](https://feeny.ai/job/purchasing-agent-i-hot-topic-boxlunch-city-of-industry-2jqm9znp21m8) — City of Industry, CA
- [Allocation Analyst](https://feeny.ai/job/allocation-analyst-hot-topic-boxlunch-city-of-industry-tayszfm9zz87) — City of Industry, CA
- [Associate Merchandise Planner](https://feeny.ai/job/associate-merchandise-planner-hot-topic-boxlunch-city-of-industry-4zc77wwe4fdq) — City of Industry, CA
- [Senior Inventory Accountant](https://feeny.ai/job/senior-inventory-accountant-hot-topic-boxlunch-city-of-industry-njt5gkg3rame) — City of Industry, CA
- [Fulfillment Team Lead](https://feeny.ai/job/fulfillment-team-lead-hot-topic-boxlunch-la-vergne-cka5ca8y90rk) — La Vergne, TN
- [Junior Systems Analyst, WMS](https://feeny.ai/job/junior-systems-analyst-wms-hot-topic-boxlunch-la-vergne-xks9s6aa5zqx) — La Vergne, TN
- [Financial Analyst](https://feeny.ai/job/financial-analyst-hot-topic-boxlunch-city-of-industry-68y9adc427cd) — City of Industry, CA
- [Equipment Operator](https://feeny.ai/job/equipment-operator-hot-topic-boxlunch-la-vergne-5bedc0esa0dq) — La Vergne, TN