---
title: 'Administration Specialist at SINGU'
canonical: 'https://feeny.ai/job/administration-specialist-singu-krakow-4m1252pt1qcs'
type: 'job'
last_seen: '2026-10-16'
---

# Administration Specialist at SINGU

- **Company:** SINGU
- **Location:** Kraków, Poland / Warsaw, Poland
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-10-07
- **Last confirmed live:** 2026-10-16
- **Apply:** https://jobs.ashbyhq.com/singu/25e05e4b-7caf-43a4-a630-980f13daeef8

## Job description

## About SINGU

At SINGU, we’re redefining how the world’s most ambitious real estate companies run their operations. Our mission is to become Europe’s leading platform for managing warehouse, logistics, retail, and multi-site commercial real estate portfolios — empowering our Clients to protect revenue, boost efficiency, and unlock new value across every aspect of their business.

Our unified CAFM platform already powers the daily operations of over 250 million m² of real estate worldwide, supporting more than 500,000 professionals. Following our union with the UK’s Micad and Germany’s net-haus, we now help manage 100,000+ buildings across 35+ countries — and we’re just getting started.

Backed by a leading growth equity investor, we’re scaling rapidly and partnering with global leaders such as Prologis, ECE, CTP, Hillwood, Logicor, GLP, and Unibail-Rodamco-Westfield. As we continue to grow through strategic acquisitions and bold innovation, we stay true to our core values: adaptability, collaboration, and client focus.

If you’re ready to help build Europe’s leading platform for property operations — and make a tangible impact on how the real estate industry works — join SINGU and be part of this transformation.

## About the Role

We're looking for a well-organized Administration Specialist, who will keep daily operations running smoothly – from office management, through logistics and procurement, to business travel coordination and company event support. The role follows a hybrid work model, with 3 days a week in our Kraków office.

## What You Will Bring to the Team

- Experience in administrative or office operations (required).
- Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
- Independence, proactivity, and the ability to think ahead without waiting for instructions.
- Attention to detail and reliability when handling documentation, contracts, and data.
- Very good command of Polish (required) and English (C1)

Scope of Responsibilities

- Comprehensive office administration – responding to employee requests, managing domestic and international correspondence and shipments, ensuring smooth day-to-day office operations.
- Business travel coordination – booking transport and accommodation in line with company travel policy, preparing travel documentation, and supporting employees with ongoing booking changes.
- Procurement and logistics - placing office orders, managing stock levels, liaising with suppliers, and ensuring timely deliveries.
- Event and team outing support – coordinating logistics for company events and team outings, including reservations, catering, guest handling, and settlements.
- Documentation and systems – maintaining and archiving documents in DMS, data entry, handling administrative contracts, and tracking deadlines.
- Participation in administrative projects - cross-functional collaboration, status reporting, and active contribution to improving operational processes.
- International scope – you'll work as part of our Polish team with a global reach; over time, the role will also include supporting events and equipment for our teams in the UK, Cyprus, and Germany.

## Your Mission

At SINGU, administration isn't a back-office function. It's the operational backbone of the company. This is where employee experience begins and where reliable processes are built across our international organization. As an Administrative Specialist, you'll be the person who keeps daily operations running smoothly – from office management, through logistics and procurement, to business travel coordination and company event support. Your scope may evolve alongside the company's growth and your own competencies. We're looking for someone who works independently, thinks ahead, and takes initiative without waiting for instructions. If you enjoy bringing order and clarity to complex operations in a fast-growing international company, this role will give you the space to make a real impact.

## What We Offer

- Salary range 7500 – 9000 gross (UoP) or 9000-11000 PLN on B2B + VAT
- The opportunity to be part of a fast-growing international SaaS company shaping the future of real estate operations.
- A role with real ownership and operational impact, where your work directly supports the efficiency of the entire organization.
- A collaborative and international environment, working with teams across multiple countries.
- The chance to improve and build processes in a scaling organization.
- A supportive culture built on adaptability, collaboration, and client focus.

If this role sounds like a good fit, we’d love to hear from you. Apply and help us build technology that supports critical operations every day.

## About SINGU

## Company Overview
- **One-liner**: SINGU provides a unified CAFM/CMMS platform that centralizes maintenance, assets, and ESG management for real estate portfolios worldwide.
- **Entity Type**: Private (funding stage not publicly disclosed; backed by strategic acquisitions)
- **Headquarters**: Cracow, Poland (with additional offices in Warsaw, Berlin, Frankfurt, Altrincham, Silverstone, Summerville, and Broadway)
- **Founded**: 2009
- **Founders**: Not publicly disclosed (Group CEO: Paweł Malon)

## Core Business
- **Primary industries**: Property & facilities management, real estate operations (commercial, logistics, retail, healthcare, higher education, government)
- **Target customers**: B2B / Enterprise (facility managers, property owners, service partners)
- **Mission**: “To empower operations teams, owners, and service partners across logistics hubs, retail networks, healthcare, higher education, government, and adjacent sectors through a unified CAFM platform that centralizes data and workflows – driving efficiency, ensuring compliance, and delivering long-term value.”

## Products & Services
- **SINGU Platform**: An integrated CAFM (Computer-Aided Facility Management) / CMMS (Computerized Maintenance Management System) software suite. Modules include:
  - **Building Operations**: Work order management, preventive maintenance, equipment management, property inspections.
  - **Portfolio Oversight**: Real-time property intelligence, CAPEX management, advanced BI reporting & analytics.
  - **External Services**: Vendor relationship management, bid processing, compliance tracking.
  - **Operational ESG**: ESG reporting, utility data collection, sustainability initiatives.
- **Micad (by SINGU)**: Space, asset, and compliance management solutions (acquired 2025).
- **Net-haus GmbH (by SINGU)**: German facilities management provider with 25+ years of experience (acquired 2025).
- **Synbiotix (by SINGU)**: UK-based healthcare facilities and compliance software (acquired 2026).

All offerings are SaaS/cloud-based with API integrations.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Over 250 million m² of real estate under management; 500+ enterprise clients across 40+ countries; 500,000+ daily users
- **Notable Investors/Partners**: Not publicly disclosed (self-funded growth with acquisition strategy)
- **Growth Signals**: 
  - Completed three strategic acquisitions in 2025‑2026 (Micad, net-haus, Synbiotix) to build a pan-European platform.
  - Expanded operations across CEE and DACH markets in 2024.
  - Introduced ESG capabilities and AI-driven innovations (2023).
  - Portfolio under management grew from >100 million m² in 2020 to >250 million m² today.

## Competitive Advantages
- **Unified platform**: Single source of truth for maintenance, assets, ESG, and portfolio oversight – replaces fragmented tools and manual processes.
- **Pan‑European scale**: Combined expertise from four brands (SINGU, Micad, net-haus, Synbiotix) with local market knowledge.
- **Predictive maintenance & AI**: Leverages AI for early issue detection, reducing downtime and repair costs.
- **ESG integration**: Embedded sustainability reporting helps clients meet regulatory standards.
- **Strong client base**: Over 500 enterprise clients across multiple verticals (logistics, retail, healthcare, public sector).

## Strategic Focus
- **Goal**: “To become Europe’s leading platform for property operations” by setting the benchmark for efficient, transparent, and sustainable operations.
- **Approach**: Drive automation, advanced analytics, and seamless integrations; continue strategic M&A to expand geographic and vertical reach; unify all brands into a cohesive platform.

## Why Work Here
- **Culture**: Emphasizes adaptability, collaboration, ambition, and client focus. Values open communication and constant development.
- **Work model**: Hybrid work options with flexible hours for most roles; core working hours but schedule flexibility.
- **Perks & benefits**:
  - Private healthcare and mental well‑being platform.
  – Personal learning budget (courses, books, tools, conferences).
  – Sports membership card (gym, pools, classes).
  – Monthly commuting allowance.
  – Paid day off for medical checkups.
  – Milestone gifts and parental benefit.
- **Recruitment process**: Typically 2‑4 weeks, with resume reviewed by a person (not algorithm), initial phone call, online interview with hiring manager, and possible short task.
- **Engineering culture**: Collaborative creativity, emphasis on modern dev practices (CI/CD, automated testing across web/mobile/API). The company “encourages everyone to bring their ideas forward.”

## Sources
1. [SINGU About Page](https://singu.com/about/)
2. [SINGU Homepage](https://singu.com/)
3. [SINGU Careers](https://singu.com/career/)
4. [Our Impact](https://singu.com/our-impact/)
5. [How SINGU Improved Facility Management in 2025](https://singu.com/how-singu-improved-facility-management-in-2025/)

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