---
title: 'Administrative Assistant at Careerswift'
canonical: 'https://feeny.ai/job/administrative-assistant-careerswift-united-states-pp5sgvhc9g80'
type: 'job'
last_seen: '2026-09-13'
---

# Administrative Assistant at Careerswift

- **Company:** Careerswift
- **Location:** United States
- **Employment:** full-time
- **Work type:** remote
- **Posted:** 2026-08-28
- **Last confirmed live:** 2026-09-13
- **Apply:** https://jobs.ashbyhq.com/careerswift.ai/9e61ef7c-890f-409e-b9bc-9e791d552f2a

## Job description

We are looking for a reliable and organized Administrative Assistant to support our team with day-to-day administrative and coordination tasks. This is an entry-level opportunity for someone who is detail-oriented, proactive, and comfortable working in a remote environment. You will help keep internal processes organized, coordinate information and schedules, and provide administrative support across different teams.

## Responsibilities

- Provide day-to-day administrative support to team members.
- Manage calendars, meetings, and scheduling.
- Prepare and organize documents, reports, and presentations.
- Maintain accurate records and internal files.
- Handle email communication and follow up on routine requests.
- Coordinate meetings and assist with meeting preparation.
- Support data entry and basic reporting tasks.
- Help coordinate internal projects and team activities.
- Communicate with internal teams and external partners when needed.
- Assist with other administrative tasks as required.

## Requirements

- 0–2 years of experience in administration, office support, customer service, or a related field.
- Strong organizational skills and attention to detail.
- Good written and verbal communication skills.
- Proficiency with Microsoft Office or Google Workspace.
- Ability to manage multiple tasks and meet deadlines.
- Reliable, proactive, and willing to learn.
- Ability to work independently in a remote environment.
- Good English communication skills.

## Nice to Have

- Experience with tools such as Slack, Microsoft Teams, Asana, Trello, or similar.
- Experience with scheduling and calendar management.
- Basic knowledge of Excel or Google Sheets.
- Previous experience in a technology, SaaS, or healthcare company.

## Compensation

$45,000 - $60,000 per year, depending on experience and qualifications. Additional benefits and employment details will be discussed during the hiring process.

## What We Offer

- Fully remote work with flexible working hours.
- Supportive and collaborative team environment.
- Opportunity to develop professional and administrative skills.
- Career growth and learning opportunities.
- Exposure to different areas of a growing technology company.

Location: Remote Seniority Level: Junior Salary Range: 45,000 - 60,000 USD (gross, annually)

## About Careerswift

## Company Overview
- **One-liner**: Careerswift is an AI-first recruitment automation platform that automates candidate screening, interviewing, and evaluation for growing companies.
- **Entity Type**: Private (Bootstrapped/Early Stage)
- **Headquarters**: Warsaw, Poland
- **Founded**: 2025
- **Founders**: Alex Nosik (CEO), Rodion Lozovoi (CTO), Dmytro Ivanchuck (CMO)

## Core Business
- **Primary industry**: HR Technology / Recruiting Software / Artificial Intelligence
- **Target customers**: B2B — growing companies looking to scale hiring without increasing HR headcount
- **Mission/purpose**: Eliminate manual resume review and outdated keyword-based filtering by using context-aware AI agents to structure and enrich every applicant, creating a continuously improving talent pool.

## Products & Services
- **Careerswift Platform (AI Recruitment Automation)**: An AI-first platform that automates candidate screening, interviewing, and evaluation. Uses context-aware AI agents to replace manual resume review and keyword filtering. Every applicant is structured and enriched by AI, building a continuously improving talent pool.
- **AI Resume Builder & Job Search Tools (Consumer Side)**: A complementary suite for job seekers including AI resume optimization (ATS-friendly templates, LinkedIn-to-resume conversion), smart job application tracking, AI cover letter generation, AI-powered interview practice, and a Chrome extension for 1-click job applications.

## Market Standing
- **Valuation**: Not publicly available (early-stage private company)
- **Key Metric**: Total funding not disclosed (appears bootstrapped or pre-seed); monthly web traffic of ~26,300 visits with +872.6% monthly growth
- **Notable Investors/Partners**: Not publicly disclosed
- **Growth Signals**: Headcount grew +300% YoY (from ~2 to 6 employees); monthly website traffic growing nearly 9x month-over-month; global rank #999,287 with 64% of traffic from the United States; active job postings for engineering roles indicate scaling phase

## Competitive Advantages
- **Dual-sided platform**: Serves both employers (recruitment automation) and job seekers (resume/job search tools), creating potential network effects
- **AI-first architecture**: Uses context-aware AI agents rather than keyword filtering, which is a more sophisticated approach than traditional ATS systems
- **Rapid early traction**: Extremely high traffic growth (+872.6% monthly) suggests strong product-market fit in early stages
- **Lean, experienced team**: Small team (6 people) with C-level executives across CEO, CTO, and CMO — all hands-on

## Strategic Focus
- **Scaling the engineering team**: Currently hiring for Senior Full-Stack Engineer, Senior Data Engineer, Mid/Senior Platform Engineer, and Frontend Developer — indicating a push to build out core product and data infrastructure
- **Product expansion**: Continuously adding new features (job tracking, interview practice, auto-apply) with a "coming soon" pipeline
- **Geographic expansion**: Presence in Poland, Ukraine, Spain, UK, and US (San Francisco office) — building a distributed team
- **Enterprise readiness**: Building multi-tenant data infrastructure, RBAC/RLS security, and embedded BI for enterprise-scale analytics

## Why Work Here
- **Remote-first culture**: Roles listed as "Remote" or "Hybrid" with flexibility; San Francisco office available but not required
- **Early-stage impact**: Join a company founded in 2025 with only 6 employees — opportunity to shape product, culture, and technical direction from near the ground floor
- **Modern tech stack**: React, TypeScript, Python (FastAPI/Django/Flask), Node.js (Next.js/Nest.js), PostgreSQL, AWS, OpenAI, Hugging Face, dbt, Vercel — cutting-edge AI and cloud-native tools
- **AI-first engineering**: Work on context-aware AI agents, real-time data ingestion, OLAP optimizations, and LLM-powered features
- **Growth trajectory**: Company is in hypergrowth phase (traffic up 872% monthly, headcount up 300% YoY) — strong potential for career acceleration
- **Lean team culture**: With only 6 people, engineers will have broad ownership and direct impact on product decisions

## Sources
1. [careerswift.ai](https://careerswift.ai/)
2. [LinkedIn - Careerswift](https://www.linkedin.com/company/careerswift-ai)
3. [Built In - CareerSwift Teams](https://builtin.com/company/careerswift/teams)
4. [Ashby Careers Page](https://jobs.ashbyhq.com/careerswift.ai/8f38501e-ad8d-4550-8a2d-a904ee6f8163)
5. [We Work Remotely - Careerswift](https://weworkremotely.com/company/careerswift)

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