---
title: 'Administrative Assistant- Client/Onsite Office Host at RapidAI'
canonical: 'https://feeny.ai/job/administrative-assistant-client-onsite-office-host-rapidai-burlingame-dtfhjfhr82v1'
type: 'job'
last_seen: '2026-11-08'
---

# Administrative Assistant- Client/Onsite Office Host at RapidAI

- **Company:** RapidAI
- **Location:** Burlingame, CA
- **Compensation:** $90k–$100k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2025-10-14
- **Last confirmed live:** 2026-11-08
- **Apply:** https://jobs.lever.co/rapidai/d9261a8c-8072-4f37-bdba-64048de70f39

## Job description

RapidAI is the trusted leader in deep clinical AI, helping hospitals deliver faster, more informed care through intelligent imaging and integrated workflows. The Rapid Enterprise™ Platform supports disease states across the care spectrum, but it’s our clinical depth that drives the most meaningful impact — improving decision-making, patient outcomes, and health-system performance. Used by more than 2,500 hospitals in over 100 countries and backed by 700+ clinical studies, including research that helped expand national stroke-treatment guidelines, RapidAI is the most clinically validated AI platform in healthcare.

We are seeking an Administrative Assistant to join our team on-site in Burlingame, CA, Monday through Friday. This is a full-time position requiring the candidate to be in the office five (5) days a week. This position is not eligible for remote or hybrid work.

Visa Sponsorship: Candidates must be currently authorized to work in the United States without restriction. We are unable to provide visa sponsorship (now or in the future) for this position.

How you will help drive our growth!

Management Administrative Support

- Manage calendars and scheduling, coordinate travel, and process expense reports for senior management.
- Assist with email and other correspondence.
- Handle confidential information and communications with tact, efficiency, and attention to detail.

Client Hosting and Office Management

- Serve as the on-site host for visiting clients and VIPs, ensuring a professional and welcoming experience.
- Provide technical support for client presentations and demos.
- Office Management

HR Support

- Provide light administrative assistance to the HR leader.

General Administrative Support

- Provide general administrative support across the organization.
- Coordinate meetings and plan events, including company-wide meetings.

What you will bring!

- Bachelor's degree required.
- 5+ years of experience as an administrative assistant, in a fast-paced corporate environment.
- Proven track record navigating both established corporate enterprises and fast-paced startup environments. Candidates must combine corporate rigor with startup agility—thriving under resource constraints, wearing multiple hats, and adapting quickly to rapid change.
- Experience supporting senior management or C-level leaders is preferred.
- Must be able to work on-site five days a week at our Burlingame office.
- Critical thinking, emotional intelligence, and analytical ability are needed for problem solving and setting priorities.
- Demonstrated discretion and the ability to maintain strict confidentiality when handling sensitive company, personnel, and client information.
- Ability to prioritize and organize a daily workload.
- Ability to meet deadlines in a fast-paced, changing environment.
- Proactive problem-solving and sound decision-making.
- Exceptional verbal and written communication skills, with the poise, polish, and professionalism required to engage effectively with top-tier executive clients, including drafting, editing, and proofreading emails and presentation materials.
- Leads with collaboration, communication and flexibility; solution focused.
- Strong technical skills, including the ability to support client presentations and demos.
- Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint).
- Experience with Gmail and Google Calendar.
- Experience with Concur for travel booking and expense reporting.
- Experience using AI tools such as ChatGPT, Gemini, or Claude.

RapidAI is committed to creating an inclusive and diverse workplace. We provide equal employment opportunities to all employees and applicants and prohibit discrimination and harassment of any type in regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please review our CPRA policies here. For more information on the information we collect about our applicants and how we use it, see our CPRA Privacy Notice here.

## About RapidAI

## Company Overview
- **One-liner**: RapidAI delivers a deep clinical AI platform for medical imaging and care coordination, helping hospitals make faster, more informed decisions across stroke, cardiovascular, and trauma care.
- **Entity Type**: Private (Series C, $75M raised in 2023)
- **Headquarters**: San Mateo, California, United States
- **Founded**: 2012
- **Founders**: Not publicly disclosed on the company website or LinkedIn (the company was founded by a team including Dr. Greg Zaharchuk and others, but no single named founder is prominently listed on the official site)

## Core Business
- **Primary industry**: Healthcare AI / Medical Imaging / Clinical Decision Support
- **Target customers**: B2B – hospitals, health systems, radiology departments, stroke centers, and vascular service lines across 100+ countries
- **Mission or purpose**: "We innovate with purpose—delivering AI-powered medical imaging and care coordination solutions that transform decision-making and improve patient outcomes." (source: [rapidai.com](https://www.rapidai.com/about-us))

## Products & Services
- **Rapid Enterprise™ Platform**: An enterprise-grade AI platform that enables cross-disciplinary deployment of deep clinical AI for triage, quantification, and visualization across multiple disease states.
- **Rapid mobile app**: Real-time collaboration and alerts for urgent cases, keeping clinicians connected from ER to OR.
- **Navigator Pro™**: Imaging prioritization and AI decision support for radiology workflows.
- **Rapid Insights**: Custom performance analytics platform for hospital service line monitoring.
- **Lumina 3D™ by RapidAI**: Launched in 2025, a 3D imaging solution for enhanced visualization.
- **Third-party integration**: Interoperability framework connecting the healthcare ecosystem.

## Market Standing
- **Valuation / Market Cap**: Not disclosed (private company)
- **Key Metric**: Annual Revenue $15M (latest available, per LinkedIn) / Total Funding $100.45M (Series C of $75M in July 2023 plus earlier rounds)
- **Notable Investors / Partners**: The Series C had one investor; earlier rounds included a convertible note and Series B ($25M, Sept 2020). Large health systems and 2,500+ hospitals are customers. Clinical partnerships evidenced by 700+ clinical studies.
- **Growth Signals**: Expanded from stroke to cardiovascular, endovascular, aneurysm & trauma in 2022; launched Edge Cloud platform and non-contrast CT imaging in 2023; launched Enterprise Platform and Navigator Pro in 2024; Lumina 3D in 2025. Headcount 203 employees distributed across 15 countries; notable talent from GE HealthCare, Medtronic, Stryker.

## Competitive Advantages
- **Clinical validation**: 700+ clinical studies, including landmark trials (DAWN, DEFUSE 3) that expanded stroke treatment guidelines from 6 to 24 hours. 30 FDA-cleared modules.
- **Scale**: Used by 2,500+ hospitals in 100+ countries; most clinically validated AI platform in healthcare.
- **Deep clinical AI**: Goes beyond anomaly detection to include quantification, visualization, and triage across multiple disease states (stroke, aneurysm, trauma, cardiovascular).
- **Enterprise integration**: The Rapid Enterprise Platform allows hospitals to deploy AI across service lines with a unified interoperability framework.

## Strategic Focus
- **Current priorities**: Expanding the platform beyond stroke into cardiovascular, vascular, and trauma; building out the Edge Cloud infrastructure for faster local processing; deepening analytics with Rapid Insights; and integrating with third-party systems to become the central AI hub for hospital radiology and service lines.
- **Global expansion**: Already present in 100+ countries, with offices in the US, India, Canada, Brazil, UK, and more.

## Why Work Here
- **Culture**: Rooted in clinical validation and innovation; "We do AI beyond the algorithm" – a mission-driven environment focused on life-saving impact.
- **Work flexibility**: Remote and hybrid options available (per careers page).
- **Compensation & benefits**: "Attractive market rate salaries and incentive pay"; 100% employee & 75% dependent coverage for medical, dental, vision; 401k, life insurance, short/long-term disability, FSA & HSA; discretionary paid time off.
- **Growth opportunities**: 203 employees with a technical-heavy team (26% technical roles); active job postings for senior roles like Lead Software Engineer (Bangalore) and Strategic Accounts Regional VP.
- **Notable**: Highly collaborative environment with cross-functional teams; strong ties to top medtech companies (GE HealthCare, Medtronic, Stryker) providing a network of expertise.

## Sources
1. [rapidai.com](https://www.rapidai.com/) – Product overview, platform, and impact metrics
2. [rapidai.com](https://www.rapidai.com/about-us) – Company history, milestones, and mission
3. [rapidai.com](https://www.rapidai.com/careers) – Benefits, culture, and work flexibility
4. [jobs.lever.co](https://jobs.lever.co/rapidai) – Open positions and locations
5. [linkedin.com](https://www.linkedin.com/company/rapid-ai) – Financials, headcount, funding, and employee breakdown

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