---
title: 'Administrative Assistant- Field Operations at XNRGY Climate Systems'
canonical: 'https://feeny.ai/job/administrative-assistant-field-operations-xnrgy-climate-systems-amarillo-6tp619qdeq3m'
type: 'job'
last_seen: '2026-10-20'
---

# Administrative Assistant- Field Operations at XNRGY Climate Systems

- **Company:** XNRGY Climate Systems
- **Location:** Amarillo, TX
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-16
- **Last confirmed live:** 2026-10-20
- **Apply:** https://jobs.ashbyhq.com/xnrgy-climate-systems/281aecfe-66b8-4f61-867a-69a687027345

## Job description

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air handling and liquid cooling systems. With decades of HVAC engineering and manufacturing expertise, XNRGY delivers innovative, energy-efficient solutions for mission-critical industries including hyperscale and modular data centers, healthcare, life sciences, semiconductors, and advanced manufacturing.

Opportunity As XNRGY continues expanding its North American operations, we are seeking a Field Operations Administrative Assistant to support our project team in Amarillo, Texas. This full-time, onsite role provides administrative and document-control support for field operations, helping ensure daily inspection reports and other project records are received, reviewed, organized, and easy to retrieve. The Field Operations Administrative Assistant works closely with Service Coordinators, Project Managers, Superintendents, and field leads to support day-to-day project workflows and maintain accurate records across both paper and electronic systems. This opportunity is ideal for someone who is highly organized, dependable, detail-oriented, and comfortable supporting a busy field-based project team.

Position Overview The Field Operations Administrative Assistant supports the accuracy, completeness, and organization of project documentation at the Amarillo site. This role is responsible for processing field reports, maintaining electronic and paper records, managing SharePoint files, identifying missing or incomplete information, and supporting simple project tracking and administrative workflows. Success in this position requires strong attention to detail, consistent follow-up, professional communication, and the ability to manage multiple records and tasks in an active project environment.

Candidate Profile We are seeking an organized and dependable administrative professional who is comfortable working with both paper and digital records. The successful candidate will be able to review documents for completeness and accuracy, maintain well-organized files, follow up professionally when information is missing, and support project teams with day-to-day administrative needs. Experience using Microsoft Office applications and SharePoint is important for success in this role. Prior experience supporting construction, industrial, manufacturing, or field-based operations is preferred.

## Key Responsibilities

- Receive daily inspection reports and related paperwork prepared by Service Coordinators.
- Scan documents and verify records for completeness and legibility.
- Route, organize, and file project documentation according to established project procedures.
- Maintain orderly paper and electronic records, including PDFs, photographs, forms, inspection records, and other site-generated documentation.
- Upload, name, sort, and maintain files in SharePoint so project records remain consistently organized and accessible to authorized team members.
- Review documents for missing pages, signatures, dates, or other required information.
- Flag discrepancies and follow up with the appropriate team members to help resolve missing or incomplete documentation.
- Work with Project Managers, Superintendents, Service Coordinators, and field leads to gather information and support project workflows.
- Use Excel and other standard office applications to maintain simple logs, trackers, and status information.
- Complete additional project-related administrative assignments as needed.
- Handle company and project information professionally and responsibly.

## Experience

- At least 2 years of experience in office administration or a related field.
- Working proficiency with Microsoft Excel, Word, email, and other common computer applications.
- Previous experience using SharePoint for file management.
- Strong attention to detail and the ability to review records for accuracy and completeness.
- Strong organizational skills and the ability to manage multiple records and tasks.
- Professional written and verbal communication skills.
- Ability to follow up clearly and respectfully when information is missing or incomplete.
- Reliable work habits and the ability to work onsite as part of a project team.

## Preferred Experience

- Experience supporting construction projects or working in an industrial or manufacturing environment.
- Experience handling inspection reports, field paperwork, project files, or operational records.
- Experience coordinating administrative work across field and office teams.

Why choose XNRGY?

- Competitive salary with a bonus incentive plan
- Medical, dental, and vision insurance
- 401(k)
- Employee assistance program
- Paid time off
- A dynamic team, open to change and innovation
- Be part of a green industry transformation supporting the AI revolution
- Fast-growing, dynamic environment where entrepreneurial spirit is recognized
- Inclusive and diversity-friendly workplace
- Career advancement opportunities – XNRGY promotes internal growth

At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that values Courage, Community, Climate, Customer, and Coherence. Be part of carving our footprint and joining a winning team!

## About XNRGY Climate Systems

## Company Overview
- **One-liner**: XNRGY Climate Systems designs and manufactures high-performance, sustainable thermal management and liquid cooling systems for mission-critical environments like data centers and clean rooms.
- **Entity Type**: Private (Growth/Expansion Stage)
- **Headquarters**: Mesa, Arizona, USA (with manufacturing in Montreal, Canada and operations in Mexico)
- **Founded**: 2019
- **Founders**: Wais Jalali (Founder & CEO) and Sham Ahmed (President Emeritus and Co-Founder)

## Core Business
- **Industries**: Industrial Machinery Manufacturing, Data Center Infrastructure, HVAC (Heating, Ventilation, & Air Conditioning), Clean Technology
- **Target Customers**: Hyperscale data centers, healthcare facilities, battery plants, pharmaceutical clean rooms, and life sciences operations (primarily B2B/Enterprise)
- **Mission/Purpose**: To redefine performance cooling by building the world’s most advanced and eco-friendly thermal management systems, focusing on energy efficiency, water conservation, and reducing carbon footprints for critical infrastructure.

## Products & Services
XNRGY offers a range of advanced hardware systems for precise climate control:
- **XNChiller**: Chillers utilizing oil-free, frictionless compressors with Aero-Lift™ bearing technology for high efficiency and reliability.
- **CRAH/CRAC Units**: Computer Room Air Handler/Conditioner units for modular capacity and redundancy.
- **XNFan**: High-efficiency fan arrays designed for N-1 redundancy with low noise and vibration.
- **AHU’s**: Custom Air Handling Units with intelligent control systems for reduced operating costs.
- **DAHU**: Ultra-precise dehumidification systems with leakage rates of less than 1%.
- **XNFilter**: Scalable air purification solutions featuring proprietary DFS (Disinfecting Filtration System) technology.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (private company)
- **Key Metric**: Total Funding (3 prior rounds, details undisclosed) / Headcount of 247 employees (+94.8% YoY) [linkedin.com]
- **Notable Investors/Partners**: Clients include Apple, Microsoft, Motorola, and Equinix. Certified by AMCA and AHRI for performance.
- **Growth Signals**: Explosive growth trajectory: 247 employees (+94.8% YoY) [linkedin.com]. Delivering 1.4 GW of thermal resilience to the Texas AI Corridor. Awarded a multi-year allocation (2026-2031) by a hyperscaler. Opened a 275k sqft "Mesa 1" facility in Arizona and began production on a second 330k sqft "Mesa 2" chiller plant.

## Competitive Advantages
- **Specialized Moat**: End-to-end focus on *waterless* and ultra-efficient cooling for high-density AI and hyperscale data centers in water-scarce regions (like the US Southwest). Addresses a critical bottleneck for AI infrastructure.
- **Proprietary Technology**: Patented Aero-Lift™ bearing technology and DFS filtration systems.
- **Speed & Scale**: Claims "fastest delivery in the industry" for modular CRAH units, combined with massive US manufacturing capacity scaling up to over 600k sqft.
- **Veteran Leadership**: Led by a team with over 40+ years of combined industry experience and certifications from ASHRAE and AMCA.

## Strategic Focus
- **Current Priorities**: Aggressive scaling of US manufacturing capacity (Mesa, AZ) to meet hyperscaler demand. Focus on liquid cooling and next-generation chiller technology for AI workloads.
- **Direction for Growth**: Deepening partnerships with hyperscale cloud providers and expanding physical footprint to serve the "AI Corridor" in Texas and the broader US market.

## Why Work Here
- **Impact**: The opportunity to work on critical infrastructure that powers AI and the internet, with a direct focus on sustainability and energy efficiency.
- **Growth Trajectory**: The company is experiencing hypergrowth (nearly doubling headcount YoY) with 54 active job postings, offering significant career advancement potential for early employees.
- **Culture**: Described as a team of problem-solvers driven by sustainability and innovation. Values include commitment to building a sustainable future.
- **Remote/Hybrid Policy**: Primarily **in-office** (Mesa, AZ and Montreal, Canada), typical for manufacturing and hardware engineering roles.
- **Engineering Culture**: Heavy emphasis on R&D, thermodynamics, and mechanical/electrical engineering. Roles available across Thermodynamics, Electrical Engineering, and Application Engineering.

## Sources
1. [xnrgy.com](https://xnrgy.com/) - Company Homepage
2. [xnrgy.com/our-story](https://xnrgy.com/our-story/) - Company History & Timeline
3. [linkedin.com](https://www.linkedin.com/company/xnrgy-climate-systems) - Employee Data & Growth Metrics
4. [builtin.com](https://builtin.com/company/xnrgy-climate-systems) - Company Profile & Job Listings

## Other roles at XNRGY Climate Systems

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- [Reliability Engineer](https://feeny.ai/job/reliability-engineer-xnrgy-climate-systems-mesa-1trb0xv3v90d) — Mesa, AZ
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