--- title: 'Administrative Assistant at Piston Technologies' canonical: 'https://feeny.ai/job/administrative-assistant-piston-technologies-cupertino-california-807v0cwwj3p3' type: 'job' last_seen: '2026-09-13' --- # Administrative Assistant at Piston Technologies - **Company:** Piston Technologies - **Location:** Cupertino California, United States - **Posted:** 2026-09-10 - **Last confirmed live:** 2026-09-13 - **Apply:** https://job-boards.greenhouse.io/pistontechnologies/jobs/4401447009 ## Job description ## About Piston Piston is a payments company starting by revolutionizing how fleets manage their fuel payments. We're a Series A company backed by some of the best investors in the world, including Pear, Spark, and FPV—the same firms behind Anthropic, Dropbox, DoorDash, and Canva. We're building the financial backbone for the trucks and fleets that move the economy, and we're just getting started. ## Role Overview We're hiring an Administrative Assistant to help keep our team organized, support recruiting, and coordinate operations across our office locations. You'll work closely with leadership and teams across Piston to support daily operations, coordinate projects, and help move new initiatives forward. Your responsibilities will evolve as the company grows, with opportunities to improve processes and take ownership of new areas. We're looking for someone organized, resourceful, and dependable who can navigate changing priorities, spot what needs attention, and follow through—whether the task is familiar or something they're figuring out for the first time. ## Key Responsibilities Recruiting & Employee Support - Support recruiting by maintaining job postings, scheduling interviews, communicating with candidates, and keeping records current in Greenhouse. - Coordinate with hiring managers to collect feedback, track next steps, and keep the hiring process moving. - Help coordinate onboarding, including paperwork, orientation schedules, workspace preparation, and equipment delivery. - Support offboarding checklists, equipment returns, and access-related requests in coordination with the appropriate teams. Office & Asset Coordination - Help manage day-to-day operations across our offices, including supplies, deliveries, meeting spaces, and employee requests. - Coordinate with landlords, building management, cleaning services, maintenance providers, and other office vendors. - Maintain an accurate inventory of laptops, monitors, phones, furniture, and other company assets, including their location, assignment, and condition. - Coordinate approved purchases, equipment shipments, transfers, repairs, and returns. - Track vendor renewals, outstanding requests, and office needs, following up before they become problems. - Visit other office locations occasionally to support setup, inventory checks, and operational needs. Administrative & Executive Support - Support executive calendars, schedule meetings across time zones, resolve conflicts, and coordinate meeting logistics. - Arrange business travel, including flights, hotels, ground transportation, and itineraries. - Help prepare expense reports, organize receipts, and route invoices and purchasing documentation to the appropriate teams. - Maintain organized documents, shared files, contact lists, and administrative trackers. - Help coordinate team meetings, company events, offsites, catering, and visitor arrangements. - Track action items, send reminders, communicate progress, and follow up on open administrative tasks. - Identify practical ways to improve recurring processes and make everyday work easier for the team. ## Qualifications & Requirements Must-have: - 2+ years of experience in administrative support, office coordination, recruiting coordination, or a related role. - Strong organizational skills and attention to detail. - Clear, professional written and verbal communication. - Ability to manage multiple requests, prioritize effectively, and follow through reliably. - Comfort using Google Workspace, calendars, spreadsheets, and collaboration tools. - Good judgment and discretion when handling confidential employee, candidate, and business information. - A practical approach to solving problems and willingness to learn new tools and processes. - Ability to work onsite in Cupertino and travel occasionally to other office locations. Nice-to-have: - Experience supporting recruiting teams or using Greenhouse or another applicant tracking system. - Experience coordinating multiple offices, vendors, or company equipment. - Experience supporting executive calendars and business travel. - Familiarity with expense-management tools, purchasing processes, and event coordination. - Experience using AI and automation tools to make routine administrative work more efficient. - Experience working at a startup or growing company. What Success Looks Like - Candidates and employees receive timely, organized support. - Interviews, meetings, and travel arrangements are coordinated accurately. - Offices have the supplies, equipment, and services they need. - Asset records are current, and equipment assignments and returns are accounted for. - Administrative requests have clear next steps and consistent follow-through. - Leadership and teams can rely on you to anticipate needs and resolve everyday operational issues. ## Compensation - Annual base pay: $75,000–$95,000, depending on relevant experience, skills, and qualifications. - Early-stage startup equity. Working Conditions This is a full-time, onsite role based in Cupertino, California. Occasional travel to other company offices is required. How to Apply Please include your resume and a brief note about your experience supporting teams, coordinating office operations, or helping with recruiting. ## About Piston Technologies ## Company Overview - **One-liner**: Piston Technologies builds a cardless, QR-based fuel payment platform for the U.S. trucking industry, replacing traditional fuel cards with a closed-loop digital payment network. - **Entity Type**: Private (Series B – latest round closed May 2026) - **Headquarters**: Cupertino, California, United States (additional offices in Lehi, Utah; San Francisco; and Kolkata, India) - **Founded**: 2024 - **Founders**: Shivam Shah (Co-Founder & COO) and Vikram Sekhon (Co-Founder & CEO) ## Core Business - **Primary industry**: Financial technology (fintech) for fleet fuel payments - **Target customers**: B2B – fleet operators, trucking companies, independent gas stations, and enterprise logistics providers - **Mission**: Build the closed-loop payment network for the $250B+ U.S. trucking industry, enabling secure, real-time, and cardless fuel transactions. ## Products & Services - **PistonPay**: A QR-code-based fuel payment platform that allows fleets to set custom spending limits, activate drivers in seconds, and get real-time visibility at the pump. Replaces physical fuel cards and reduces fraud and reconciliation overhead. (Type: SaaS + payment network) ## Market Standing - **Valuation/Market Cap**: Not publicly disclosed - **Key Metric**: Total funding of $22.4M across two rounds (Seed $7.5M in June 2025; Series B of undisclosed amount in May 2026) - **Notable Investors/Partners**: Spark Capital (lead), Pear VC, Bond Capital; key partner: Maverik, Inc. (deployed platform across 800+ locations) - **Growth Signals**: Headcount grew 172% YoY to ~48 employees (as of March 2026); expanded into 800+ Maverik locations; opened offices in Lehi, San Francisco, and Kolkata; recently closed Series B funding ## Competitive Advantages - **Cardless QR model** eliminates physical fuel card fraud and reduces administrative overhead - **Real-time controls and dynamic underwriting** allow fleets to manage spending per driver, vehicle, and fuel type - **Closed-loop network** simplifies reconciliation and removes middlemen, giving fleets direct visibility and savings - **Rapid adoption** with a major convenience store chain (Maverik) signals strong product-market fit and network effects ## Strategic Focus - Expanding the acceptance network (more fuel stations and convenience store chains) - Deepening fleet financial services (underwriting, instant rebates, spend analytics) - Scaling sales and engineering teams to support growing customer demand across the US and internationally ## Why Work Here - **Culture**: Early-stage fintech with a mission to reshape a massive industry; emphasis on ownership, speed, and cross-functional collaboration - **Work model**: Mix of in-office (Cupertino HQ, Lehi, San Francisco) and remote options; some roles are fully on-site (e.g., Backend Developer listed as OnSite) - **Perks & growth**: Opportunity to work on a high-impact product from the ground up; rapid career growth in a fast-growing company (172% headcount growth); exposure to both engineering and go-to-market challenges - **Engineering culture**: Technical stack includes GitLab, GitHub Actions, Prometheus; small, focused teams with a bias for action ## Sources 1. [Greenhouse Careers Page](https://job-boards.greenhouse.io/pistontechnologies/jobs/4003566009) 2. [LinkedIn Company Profile](https://www.linkedin.com/company/pistonpay) 3. [Tracxn Company Profile](https://tracxn.com/d/companies/piston/__tHQRzfQ8kqt7t7B-QmKfDRquQNjSAaN4sJqsWBou7jM) 4. [Built In Company Profile](https://builtin.com/company/piston) 5. [Bloomberg Company Profile](https://www.bloomberg.com/profile/company/2537317D:US) ## Other roles at Piston Technologies - [Mid-Market Customer Success Manager](https://feeny.ai/job/mid-market-customer-success-manager-piston-technologies-lehi-z2jawnz98wx7) — Lehi, UT - [AE - Network Blitz](https://feeny.ai/job/ae-network-blitz-piston-technologies-lehi-utah-gkss13ymsy91) — Lehi Utah, United States - [SDR - OTR Netwrok](https://feeny.ai/job/sdr-otr-netwrok-piston-technologies-lehi-utah-x96gh4544crp) — Lehi Utah, United States - [SDR - Fleet Team](https://feeny.ai/job/sdr-fleet-team-piston-technologies-lehi-utah-hbzz9ew3y6nn) — Lehi Utah, United States - [SDR - OTR Fleet](https://feeny.ai/job/sdr-otr-fleet-piston-technologies-lehi-utah-8zpsge4y2fxb) — Lehi Utah, United States - [AE - OTR Network](https://feeny.ai/job/ae-otr-network-piston-technologies-lehi-utah-vwfsfmjs2dxd) — Lehi Utah, United States - [AE - Trade Fleet](https://feeny.ai/job/ae-trade-fleet-piston-technologies-lehi-utah-xpkxyq0knm5h) — Lehi Utah, United States - [AE - OTR Fleet](https://feeny.ai/job/ae-otr-fleet-piston-technologies-lehi-utah-xpfyz166t81d) — Lehi Utah, United States - [AE - Fleet Team](https://feeny.ai/job/ae-fleet-team-piston-technologies-lehi-utah-022rqjdga9bf) — Lehi Utah, United States - [SDR - Contractor Fleet](https://feeny.ai/job/sdr-contractor-fleet-piston-technologies-lehi-utah-ksy166z4pkeb) — Lehi Utah, United States