---
title: 'Administrative Coordinator – Psychology Practise at Assist World'
canonical: 'https://feeny.ai/job/administrative-coordinator-psychology-practise-assist-world-philippines-yef34619xtff'
type: 'job'
last_seen: '2026-11-01'
---

# Administrative Coordinator – Psychology Practise at Assist World

- **Company:** Assist World
- **Location:** Philippines
- **Work type:** remote
- **Posted:** 2026-10-29
- **Last confirmed live:** 2026-11-01
- **Apply:** https://jobs.lever.co/assist-world/2c5eadb5-0142-4504-b93c-69bd3f8f5df0

## Job description

## About the Role

We are seeking a highly organised, tech-savvy Administrative Coordinator to support a specialist concierge psychology practice that provides personalised mental health care to individuals with complex and acute needs. The practice works with patients who may require urgent psychiatric support, including individuals who have struggled to find suitable care elsewhere. The successful candidate will play a vital role in keeping the practice running smoothly, coordinating appointments and ensuring patients receive timely, professional and compassionate communication. This is an opportunity for an experienced healthcare administrator who thrives in a fast-paced environment, understands the importance of confidentiality and can confidently manage competing priorities.

## Key Responsibilities

● Manage patient scheduling, appointments and calendar coordination. ● Coordinate multi-day treatment sessions, retreats and other specialist care arrangements. ● Communicate professionally with patients, healthcare providers and external partners via email and other appropriate channels. ● Manage patient correspondence, including drafting responses, summarising emails and following up on outstanding matters. ● Maintain accurate and confidential patient records within the practice's electronic medical record (EMR/EHR) system. ● Coordinate administrative arrangements for the psychologist, including medical and wellness appointments where required. ● Monitor incoming communications and identify urgent requests that require immediate escalation to the psychologist. ● Support the development of more efficient administrative processes, including automated calendar management and patient appointment confirmations. ● Assist with general administrative duties and ensure the practice operates efficiently. ● Handle all sensitive information with the highest level of discretion and professionalism.

## Requirements

● Previous experience in healthcare administration, ideally within a psychology, psychiatry, mental health or medical practice. ● Experience using electronic medical records (EMR/EHR) systems and standard office software, including Google Workspace. ● HIPAA certification, or the ability to complete certification before starting. ● A strong understanding of patient confidentiality, data protection and professional boundaries. ● Excellent written and verbal English communication skills. ● Exceptional organisational skills and attention to detail. ● The ability to prioritise competing tasks and respond quickly when urgent situations arise. ● A proactive, adaptable approach and confidence working independently. ● Availability to work US Eastern Time hours.

Desirable Experience ● Experience supporting mental health professionals or working with patients who have complex care needs. ● Familiarity with healthcare scheduling systems and patient communication workflows. ● Experience with AI tools, workflow automation and calendar or appointment-confirmation automation.

The Ideal Candidate You are calm under pressure, highly organised and comfortable working in an environment where priorities can change quickly. You understand that patient-facing administration requires more than simply managing a calendar: it requires sound judgement, discretion, empathy and the ability to recognise when an issue needs urgent attention.

Confidentiality is essential. The practice supports high-profile individuals, so maintaining strict patient confidentiality and adhering to all applicable privacy and security requirements is non-negotiable.

Why Join Assist World?

## 100% REMOTE

$50 birthday bonus

$200 testimonial bonus

## NO TRACKER. NO PROBLEM

## About Assist World

## Company Overview
- **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles.
- **Entity Type**: Private (Bootstrapped)
- **Headquarters**: Las Vegas, Nevada, United States
- **Founded**: 2022
- **Founders**: Cohen Chorabik (CEO & Co-Founder)

## Core Business
- **Primary industry**: Staffing and Recruiting / Virtual Assistant Services
- **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support.
- **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring.

## Products & Services
- **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research.
- **Virtual Administrative Assistant**: General administrative support, data entry, and office management.
- **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust).
- **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication.
- **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service).
- **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth.

## Market Standing
- **Valuation/Market Cap**: Not publicly available
- **Key Metric**: Total Funding — Not disclosed (appears bootstrapped)
- **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity.
- **Growth Signals**:
  - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026).
  - LinkedIn followers grew **122.2% year-over-year** to ~38,196.
  - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**.
  - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran).
  - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries.

## Competitive Advantages
- **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts.
- **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies.
- **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment.
- **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund).
- **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage.

## Strategic Focus
- **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand.
- **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value.
- **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility.
- **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships.

## Why Work Here
- **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent.
- **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
- **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
- **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
- **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
- **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.

## Sources
1. [assistworld.com](https://assistworld.com/)
2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world)
3. [assistworld.com/careers](https://assistworld.com/careers/)
4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld)
5. [tryremotely.com/company/assist-world](https://tryremotely.com/company/assist-world)

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