---
title: 'Administrative Coordinator at QED.ai'
canonical: 'https://feeny.ai/job/administrative-coordinator-qed-ai-malawi-8y6s594zvyr7'
type: 'job'
last_seen: '2026-09-10'
---

# Administrative Coordinator at QED.ai

- **Company:** QED.ai
- **Location:** Malawi
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-05-21
- **Last confirmed live:** 2026-09-10
- **Apply:** https://jobs.ashbyhq.com/qed-ai/d4c3a984-94dd-455c-977c-9ea489daab70

## Job description

QED (https://qed.ai) is a tech company focused on improving public health, food security, and education. We bring the hacker spirit to global challenges faced in Sub-Saharan Africa and South Asia, working with orgs such as the CDC, Gates Foundation, Global Fund, WHO, and the CGIAR.

Over the past decade, we have built digital infrastructure for many projects, including malaria and HIV surveillance, mobile hospitals, land cover mapping, plant disease detection, agroadvisory, and mathematics education. Our work lies at the intersection of international aid and scientific inquiry.

We are seeking a sharp in-person administrative coordinator to help us with office administration, communications, and asset tracking and organization. The scope of work includes:

- Office administration: stocking of office supplies; management of landscaping and office renovations; vehicle management; procurement and repair of appliances; arranging accommodation, transportation, and visa applications for visitors; scheduling of meetings with governmental officials; booking of venues for conferences and ceremonies.
- HR: administration of health insurance plans, and registration for pension plans.
- Financials: daily office expenses, monthly payments, and bookkeeping of payments.
- Inventory tracking: track printing of books, and management of smartphone inventories.

Desired skills for the Administrative Coordinator position include:

- Native English proficiency (≥C2) in speaking, reading, and typing (≥50 words per minute)
- High familiarity with basic desktop publishing and social media software, including Google Docs/Slides/Sheets and Microsoft Word/Excel/Powerpoint, WhatsApp.
- Willingness to rapidly integrate ChatGPT, Claude, and other AI into daily workflows.
- Strong logical thinking ability and basic number sense.
- High emotional intelligence and empathy.
- Energetic attitude and spirit.
- Willingness to talk with clients and vendors in a variety of different situations and moods.
- Desire to work with humanitarian organizations on missions of universal importance.
- +3 years prior work experience preferred.

Candidates should work with us in-person, in Lilongwe, Malawi, with a full-time engagement

## About QED.ai

## Company Overview
- **One-liner**: QED.ai (Quantitative Engineering Design) builds AI-driven data systems and solutions for global health and agriculture in developing countries.
- **Entity Type**: Private (Bootstrapped/Mission-Driven)
- **Headquarters**: Global presence with offices in USA, Kenya, Poland, and Malawi
- **Founded**: 2008
- **Founders**: Dr. William Wu (CEO, Co-Founder), Dr. Jiehua Chen (Chief Statistician, Co-Founder)

## Core Business
- **Primary Industries**: Global Health, Agriculture, International Development, AI/Data Systems
- **Target Customers**: Governments (e.g., Ministries of Health), NGOs, and international organizations (CDC, Gates Foundation, USAID, CIMMYT) in Sub-Saharan Africa, South Asia, and Latin America
- **Mission/Purpose**: To empower local organizations in developing countries by using technology to build their capacity, aligning with UN Sustainable Development Goals 2 (Zero Hunger), 3 (Good Health and Well-being), and 15 (Life on Land).

## Products & Services
- **ScanForm**: An AI-powered mobile app that digitizes and analyzes handwritten data on paper forms (e.g., medical registers) using a smartphone camera. Integrates with systems like EMR and DHIS2. Used at national scale for HIV testing in Malawi and other countries.
- **ScanSpectrum**: A rugged handheld visible/near-infrared spectrometer (400-1100 nm) for field measurements of plants and environmental science.
- **PACK (Portable Automated Carbon Kit)**: A low-cost, lunchbox-sized device for measuring soil carbon in the field.
- **Geospatial Mapping**: Remote sensing and AI services for classifying land-use at regional and national levels, focusing on Sub-Saharan Africa and South Asia.
- **Data Systems & Analytics**: Custom data processing pipelines for surveillance of malaria, child mortality, crop disease, and soil health; clinical trial support.

## Market Standing
- **Valuation**: Not publicly available (private, mission-driven firm)
- **Key Metric**: Since 2008, has provided mission-critical support to health and agriculture projects in 23+ countries.
- **Notable Partners/Clients**: Centers for Disease Control and Prevention (CDC), Gates Foundation (BMGF), International Maize and Wheat Improvement Center (CIMMYT), United States Agency for International Development (USAID).
- **Growth Signals**: National-scale deployment of ScanForm for HIV testing in Malawi (expanded to PrEP, PCR, STI); expansion to multiple other countries (South Africa, Nigeria, Cameroon, others); COVID-19 pandemic accelerated demand for ScanForm; featured in The Gates Notes as one of Bill Gates' Goalkeepers.

## Competitive Advantages
- **Deep Domain Expertise**: 15+ years of on-the-ground experience in developing countries with a pragmatic, infrastructure-aware approach.
- **Proprietary AI/Data Stack**: ScanForm is a proven, scalable solution for digitizing handwritten data in low-resource settings, a critical gap in global health data systems.
- **Strong Partner Network**: Long-standing collaborations with top-tier global health and development organizations.
- **Mission-Driven Model**: Fully focused on impact, not profit maximization, allowing for unconventional, high-impact projects.

## Strategic Focus
- **Current Priorities**: Scaling ScanForm to more countries and disease areas (HIV, malaria, STIs); expanding geospatial mapping and soil health work; building local capacity through training and partnerships.
- **Direction**: Deepening its role as the go-to technology partner for governments and donors in the Global South for data systems and AI, particularly in health and agriculture.

## Why Work Here
- **Culture**: Described as the "opposite of a big corporation" with extremely light bureaucracy, no matrix organization, and a focus on mission and delivering excellent work. They seek people eager for challenge, passionate about their craft, and genuinely interested in international development.
- **Work Style**: Unconventional, rapid scientific experimentation. High expectations for commitment and responsibility, reciprocated with devotion to the cause.
- **Perks**: Opportunity to work on meaningful, socially conscious projects that clearly benefit others; travel to exotic places around the world (e.g., Malawi, Kenya, Nigeria, Nepal, Cambodia); little bureaucracy.
- **Remote/Hybrid**: Offers both remote and in-office roles depending on the position (e.g., Data Scientist – Warsaw is in-office; Data Engineer – Cameroon is remote). Offices in USA, Kenya, Poland, and Malawi.
- **Engineering Culture**: Values pragmatic innovation, learning through rapid experimentation, and working in highly demanding environments. Founders have strong technical backgrounds (NASA JPL, UC Berkeley, bioinformatics).

## Sources
1. [QED.ai Official Website](https://about.qed.ai/)
2. [QED.ai About Us](https://about.qed.ai/about-us)
3. [QED.ai Careers Page](https://about.qed.ai/careers)
4. [QED.ai LinkedIn](https://www.linkedin.com/company/quantitative-engineering-design)
5. [Built In - QED.ai Careers](https://builtin.com/company/qedai)
6. [Ashby Careers Page](https://jobs.ashbyhq.com/qed-ai)

## Other roles at QED.ai

- [ScanForm Country Lead - Cote d'Ivoire](https://feeny.ai/job/scanform-country-lead-cote-d-ivoire-qed-ai-cote-d-ivoire-prww27f7y22v) — Côte d'Ivoire
- [ScanForm Operations Manager - Côte d'Ivoire](https://feeny.ai/job/scanform-operations-manager-cote-d-ivoire-qed-ai-cote-d-ivoire-h2bs597jea88) — Côte d'Ivoire
- [STEM Operations Intern](https://feeny.ai/job/stem-operations-intern-qed-ai-global-w40cmcrq4bqx) — Global
- [Lead Infrastructure Engineer](https://feeny.ai/job/lead-infrastructure-engineer-qed-ai-warsaw-hvfhm9nbg2bc) — Warsaw, Poland
- [High School STEM Teacher – Philippines to Malawi](https://feeny.ai/job/high-school-stem-teacher-philippines-to-malawi-qed-ai-philippines-ryvcxexa63mk) — Philippines
- [Math Instructor - Early Years](https://feeny.ai/job/math-instructor-early-years-qed-ai-malawi-50epk7n45aba) — Malawi
- [Math Instructor - Primary Years](https://feeny.ai/job/math-instructor-primary-years-qed-ai-malawi-e1jmva755nr9) — Malawi
- [IT Operations Specialist](https://feeny.ai/job/it-operations-specialist-qed-ai-warsaw-j6y70nc3bq6d) — Warsaw, Poland
- [Data Scientist – Warsaw](https://feeny.ai/job/data-scientist-warsaw-qed-ai-warsaw-dche6y1jx53k) — Warsaw, Poland
- [Assistant(e) d'impression - Côte d'Ivoire](https://feeny.ai/job/assistant-e-d-impression-cote-d-ivoire-qed-ai-cote-d-ivoire-snsg5ecz6jkw) — Côte d'Ivoire