---
title: 'Administrative Coordinator at Spiria'
canonical: 'https://feeny.ai/job/administrative-coordinator-spiria-montreal-4bhmqwqd4rhw'
type: 'job'
last_seen: '2026-10-17'
---

# Administrative Coordinator at Spiria

- **Company:** Spiria
- **Location:** Montréal, Canada
- **Work type:** onsite
- **Posted:** 2026-10-14
- **Last confirmed live:** 2026-10-17
- **Apply:** https://jobs.lever.co/spiria/9ff37138-9b97-498f-b6e2-4e214f683369

## Job description

To keep our operations running smoothly, we are looking for a proactive, resourceful and dedicated person with a knack for finding solutions. In this pivotal role across Spiria’s departments, you will support teams with administrative, logistical and other matters. You will work with colleagues both in the office and remote.

As Administrative Coordinator at Spiria, you will:

- Keep the office stocked with food and supplies, and oversee coffee machine maintenance;
- Handle building-related matters (air conditioning, employee and visitor access, equipment deliveries, etc.);
- Arrange travel and accommodation for employees on the road;
- Manage supplier relationships, obtain quotes, and follow up on orders and invoices;
- Plan, organize and coordinate corporate events and social activities;
- Coordinate logistics for one-off workspace projects, such as an office move or reconfiguration;
- Provide administrative support to various departments: taking meeting minutes, preparing documents, tracking deadlines, and maintaining and filing records;
- Welcome visitors, clients and candidates, and prepare meeting rooms;
- Suggest improvements to make administrative processes simpler and more efficient.

The keys to your success:

- At least 2 years of experience in administrative support, event planning, customer service or a similar role;
- Strong command of Microsoft 365, AI tools and apps commonly used in a professional setting (Slack, Canva, Google Workspace, Miro, Trello, etc.);
- Excellent French and English, spoken and written;
- Organized, rigorous and detail-oriented, with the ability to juggle multiple priorities;
- Resourceful and autonomous, and energized by the unexpected;
- Discretion and professionalism in handling confidential information;
- Empathy, a service mindset and a talent for building and maintaining strong relationships.

Employment détails:

- In-person presence at the Montreal office required at least 3 days a week;
- Starting hourly wage: $25.00, based on a 25-hour work week (Possibility of moving to a full-time position.)

What we offer:

- 3 weeks of vacation (or more, depending on experience);
- 5 days off over the holiday season;
- Flexible days off for personal reasons and life’s unexpected events;
- Annual Spiri-Flex reimbursement for health, ergonomics and connectivity expenses.

Work Environment

We believe work-life balance is essential. We make this possible through a flexible work organization and a personalized working style. Whether you’re at the office or in your location of choice, what matters most is the impact of your work, not where you're doing it from.

## About Us

At Spiria, we’re a team of over 150 professionals across Canada. For more than 20 years, we’ve been building custom software solutions driven by a strong commitment to code quality, technological excellence, collaborative creation, and customer satisfaction.

At Spiria, we believe diversity is a major strength. We therefore adhere to the principle of employment equity and encourage applications from women, visible minorities, Indigenous people, persons with disabilities, LGBTQIA2S+ individuals, and other marginalized communities.

We are committed to the principle of employment equity and encourage women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S+ individuals, and other marginalized persons to apply.

AI Notice

Our recruitment tools use AI to assist in the initial screening of applications, but never replace the intuition and expertise of our recruitment teams.

## About Spiria

## Company Overview
- **One-liner**: Spiria is a Canadian custom software development firm that partners with organizations to design, build, and modernize complex digital solutions.
- **Entity Type**: Private (bootstrapped; no external funding disclosed)
- **Headquarters**: Montréal, Quebec, Canada (with offices in Gatineau and Toronto)
- **Founded**: 2003
- **Founders**: Patrick (co-founder, full name not publicly listed) and Stéphane Rouleau, Ing., MBA (CEO & Co-Founder)

## Core Business
- **Industry**: Custom software development, application modernization, AI integration
- **Target Customers**: B2B, enterprise, and mid-market organizations across multiple industries
- **Mission/Purpose**: To assist companies in executing their digital strategies successfully through human-centered, high-quality software solutions.

## Products & Services
- **Custom Software Development**: Tailored web, mobile, and cross-platform applications built to fit clients’ specific workflows and needs. (Service)
- **Application Modernization**: Legacy system upgrades and migrations to modern architectures without disrupting operations. (Service)
- **Artificial Intelligence**: End-to-end AI solution delivery, from use-case discovery to production deployment. (Service)
- **Support & Maintenance**: Ongoing technical support and system evolution after launch. (Service)

## Market Standing
- **Valuation / Market Cap**: Not publicly available (private company)
- **Key Metric**: ~150 employees (as of 2024/2025), SOC 2 Type 2 certified (first certification in 2024)
- **Notable Investors/Partners**: No external investors disclosed; clients span multiple industries (e.g., healthcare, finance, retail)
- **Growth Signals**: 20+ years in business, expanded to three Canadian offices (Montréal, Gatineau, Toronto), achieved SOC 2 Type 2 compliance, and growing AI service line.

## Competitive Advantages
- **Human-centered design** with a focus on usability and quality code.
- **Bilingual (French/English)** team with deep understanding of the Canadian business context.
- **Technology-agnostic** approach – selects best tools for each project (.NET, Node.js, Angular, Swift, Kotlin, AWS, Azure, Google Cloud).
- **SOC 2 Type 2 certified** – rigorous security and privacy controls verified over time.

## Strategic Focus
- Deepening AI capabilities by starting from client context to deliver measurable value.
- Continuing to modernize legacy systems for enterprise clients.
- Maintaining a people-first culture that balances professional excellence with well-being.

## Why Work Here
- **Culture**: Collaborative, curious, and innovative environment with a strong emphasis on well-being and work-life balance.
- **Flexibility**: Hybrid/remote work options (Montréal, Gatineau, Toronto offices; remote-first in GTA).
- **Benefits**: Four weeks’ vacation from day one, group insurance, telemedicine, employee assistance program, $300 yearly health/wellness/connectivity reimbursement, paid training and certification expenses, and “HUGs” (Hours Useful to Get better) for life’s unexpected moments.
- **Transparency**: Pay transparency with a clear salary grid; equitable treatment for all candidates.
- **Growth**: Dedicated talent manager, diverse training opportunities, internal initiatives, and challenging projects that drive learning.
- **Diversity & Inclusion**: Inclusive environment where uniqueness is valued as an asset.

## Sources
1. [spiria.com – Careers](https://www.spiria.com/en/careers)
2. [spiria.com – About Us](https://www.spiria.com/en/about-us)
3. [spiria.com – Main Site](https://www.spiria.com/en)
4. [spiria.com – FAQ](https://www.spiria.com/en/career/faq/)
5. [jobs.lever.co/spiria](https://jobs.lever.co/spiria)

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