--- title: 'Associate Contracts Administrator at Kitware' canonical: 'https://feeny.ai/job/associate-contracts-administrator-kitware-clifton-park-jjng7kk4vfhf' type: 'job' last_seen: '2026-10-19' --- # Associate Contracts Administrator at Kitware - **Company:** Kitware - **Location:** Clifton Park, NY - **Compensation:** $60k–$80k - **Employment:** full-time - **Work type:** onsite - **Posted:** 2026-10-01 - **Last confirmed live:** 2026-10-19 - **Apply:** https://jobs.lever.co/kitware/04687f9b-b018-4c32-8469-b8a65a13b069 ## Job description Support Contracts from Proposal Through Post-Award Administration As an Associate Contracts Administrator at Kitware, you’ll support government and industry contracts throughout the contracting lifecycle. Your work will include preparing proposals, administering contracts, processing modifications, and completing post-award reporting requirements. You’ll collaborate with project managers, technical professionals, finance and business development colleagues, auditors, subcontractors, collaborators, customers, and vendors. Kitware works with organizations ranging from startups and Fortune 500 companies to government agencies and academic laboratories worldwide. This position offers the opportunity to contribute to a wide variety of contracting activities while helping Kitware submit high-quality proposals, meet its contractual obligations, and build lasting relationships with customers and collaborators. ## What You'll Do - Assist with preparing proposals in response to solicitations. - Coordinate with subcontractors to obtain proposal information, including pricing. - Prepare and distribute instructions to internal colleagues regarding contract requirements. - Help monitor projects to ensure contract actions are processed promptly. - Administer contract modifications. - Complete required post-award administrative reports. - Maintain close contact with customers and collaborators and help foster long-term business relationships. - Serve as a point of contact for external organizations and internal colleagues regarding proposal- and contract-related activities. - Maintain contract documents and enter information into Kitware’s contract management system. - Complete other assignments as required by management. ## What We’re Looking For - A bachelor’s degree. - Strong communication, text-analysis, and research skills. - Proficiency with Microsoft Word, Excel, and PowerPoint, along with the ability to learn Kitware’s internal systems. - Strong organizational skills and the ability to manage multiple responsibilities and priorities. - The ability to work independently and collaboratively. - Ability and willingness to work in the office a minimum of three days per week. - Due to contractual requirements, only US citizens will be considered for this position. ## Preferred Qualifications - A bachelor’s degree in humanities, business, or a related field. - Experience with Google Docs. - Familiarity with contracting principles and legal terms and conditions. - One year of demonstrated experience working in a professional environment. Why Kitware? Kitware is a research and development software company working to advance science, make a positive impact, and share our results. Our work contributes to areas including healthcare, national security, and advanced computing, and our customers and collaborators include government organizations, national laboratories, leading universities, medical device manufacturers, technology companies, and other organizations around the world. We're also 100% employee-owned through an Employee Stock Ownership Plan (ESOP). Eligible employees have the opportunity to share in the value they help create, giving our people a meaningful stake in Kitware's long-term success. Our employees enjoy a collaborative work environment with flexibility in their assignments, significant independence, and the opportunity to take ownership of their work. Benefits Include: - Six weeks of paid time off - Flexible working hours - Competitive compensation - Employee bonus plan - 401(k) - Health and life insurance - Short- and long-term disability insurance - Tuition reimbursement - Free coffee, drinks, and snacks For more information on our benefit offerings, please visit: https://www.kitware.com/careers/. ## Equal Employment Opportunity Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law. If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at hr@kitware.com at any time during the hiring process. Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property.  Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees. ## About Kitware ## Company Overview - **One-liner**: Kitware provides advanced technical computing, state-of-the-art AI, and custom software solutions built on open source platforms to solve complex scientific and industrial challenges. - **Entity Type**: Private (100% employee-owned via ESOP) - **Headquarters**: Clifton Park, New York, USA - **Founded**: 1998 - **Founders**: Lisa Avila, Bill Hoffman, Will Schroeder, Ken Martin, and Charles Law ## Core Business - Primary industry/industries: Advanced technical computing, artificial intelligence, computer vision, medical computing, scientific computing, software development - Target customers: B2B – government agencies, research institutions, and commercial enterprises across defense, healthcare, energy, manufacturing, and life sciences - Mission or purpose statement: “To advance science and technology, empowering global innovation and addressing the world’s challenges.” ## Products & Services - **Open Source Platforms**: Widely used libraries and applications (e.g., VTK, CMake, ParaView, ITK, KWIVER) that form the foundation for custom solutions. - **Custom Software Development**: Tailored solutions built on open source platforms for customers requiring proprietary, secure, or regulated applications. - **AI & Deep Learning Services**: State-of-the-art models and algorithms integrated with dataset management and AI training pipelines. - **Consulting & Research**: Collaboration with customers across all technology readiness levels, from basic research to production deployment. ## Market Standing - **Valuation/Market Cap**: Not disclosed (employee-owned, no public valuation) - **Key Metric**: Consolidated revenue over $39 million (as of latest available data) - **Notable Investors/Partners**: Not applicable (self-funded, no external investors); customers include diverse government and commercial entities. - **Growth Signals**: 500+ active projects worldwide; team of 200+ employees across six offices (Clifton Park, Santa Fe, Minneapolis, Carrboro, Arlington, Lyon); 100% employee-owned structure ensures long-term independence and sustainability. ## Competitive Advantages - **Open Source Moat**: Decades of investment in widely adopted open source platforms (VTK, CMake, etc.) create a strong ecosystem and reduce customer lock-in. - **Deep Technical Expertise**: Internationally renowned researchers and developers in AI, computer vision, medical computing, and scientific computing. - **100% Employee Ownership**: All shares held in an ESOP, aligning employee incentives with long-term company success and independence. - **Proven Track Record**: 20+ years of successful custom solution delivery with no vendor lock-in for customers. ## Strategic Focus - Continue to advance AI and open source platforms to accelerate reproducible research and product development. - Expand custom solution offerings across new industries while maintaining a strong research culture. - Invest in talent development through tuition reimbursement, an Open Source Software Technology Program, and a culture of continuous learning. ## Why Work Here - **Culture & Mission**: Strong emphasis on open science, collaboration, and making a positive impact on the world. 95% of employees say it’s a great place to work (Great Place to Work® certified). - **100% Employee-Owned**: Every employee shares in the company’s financial success through the ESOP. - **Work-Life Balance**: Flexible schedules with core hours (10 a.m. – 4 p.m.); six weeks of paid time off per year; paid parental leave. - **Professional Development**: Funded conference attendance, 80% tuition reimbursement (100% for eligible master’s program), and a career development program. - **Benefits**: Comprehensive medical/dental/vision, 401(k) with immediate vesting after six months, life and disability insurance. - **Locations**: Offices in Clifton Park (NY), Santa Fe (NM), Minneapolis (MN), Carrboro (NC), Arlington (VA), and Lyon, France – each offering unique lifestyle opportunities. - **Engineering Culture**: Collaborative team environment with two mentors for new hires; strong emphasis on open source contributions and publishing (1,000+ papers). ## Sources 1. [kitware.com](https://www.kitware.com/about/) 2. [kitware.com](https://www.kitware.com/careers/) 3. [kitware.com](https://www.kitware.com/home/) 4. 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