--- title: 'Business Office Coordinator, Ever - Costa Mesa at Ever' canonical: 'https://feeny.ai/job/business-office-coordinator-ever-costa-mesa-ever-costa-mesa-xpx9t79tpy8f' type: 'job' last_seen: '2026-09-14' --- # Business Office Coordinator, Ever - Costa Mesa at Ever - **Company:** Ever - **Location:** Costa Mesa, CA - **Posted:** 2026-07-12 - **Last confirmed live:** 2026-09-14 - **Apply:** https://job-boards.greenhouse.io/ever/jobs/5333064008 ## Job description Business Office Coordinator Location: Costa Mesa, CA (Onsite) Compensation: $24-$31 per hour (DOE) ## About Ever Ever is building the future of automotive retail by creating a modern, technology-driven customer experience. We are looking for a detail-oriented Business Office Coordinator to support title processing, registration, compliance, and vehicle acquisition documentation. This role is critical to ensuring accurate title work, regulatory compliance, and seamless coordination across Sales, Finance, Operations, and Purchasing. ## What You'll Do Title Processing & Compliance - Review incoming titles for accuracy, lien releases, odometer disclosures, and state compliance requirements. - Coordinate lien releases with financial institutions and verify payoff documentation. - Process title transfers, registrations, and ownership documentation across multiple states. - Maintain working knowledge of DMV regulations and title requirements, including California, Washington, and future expansion markets. - Execute title reassignments and ensure all required documentation complies with state and federal regulations. Documentation & Deal Integrity - Audit completed deal jackets to verify all required documents are complete, accurate, and properly executed. - Ensure all federal and state odometer disclosure requirements are satisfied. - Maintain accurate digital records within the dealership management system (DMS). - Track title submission dates, processing status, and completion milestones. - Prepare and organize title documentation for internal audits and compliance reviews. Vehicle Acquisition & Customer Purchases - Process title transfers for trade-in vehicles and customer direct purchases. - Verify ownership, lien status, and title accuracy before inventory intake. - Coordinate loan payoffs and lien releases with Finance and lending institutions. - Prepare Bills of Sale and supporting documentation for private-party purchases. - Conduct or coordinate lien searches and ensure clean title prior to resale. - Confirm seller payments are released only after title verification has been completed. Cross-Functional Collaboration - Partner closely with Finance, Sales, Purchasing, Logistics, and Operations to ensure timely title processing. - Escalate missing documentation, title discrepancies, or DMV issues promptly. - Support vehicle delivery timelines by proactively resolving title-related obstacles. - Communicate professionally with customers regarding documentation requirements when necessary. ## Qualifications Required - 1–2 years of automotive title and registration experience. - Working knowledge of California title and registration requirements. - Experience with dealership management systems such as CDK, Reynolds & Reynolds, or similar. - Strong organizational skills with exceptional attention to detail. - Ability to manage multiple priorities in a fast-paced environment. - Strong written and verbal communication skills. ## Preferred - Multi-state title and registration experience. - Experience processing trade-ins, private-party purchases, auctions, or fleet transactions. - Knowledge of floorplan funding and auction title workflows. - Experience collaborating across Finance, Purchasing, Sales, and Operations teams. What Success Looks Like - Accurate and timely title processing with minimal errors. - Strong compliance with DMV, state, and federal regulations. - Well-organized documentation supporting successful audits. - Effective cross-functional communication that keeps vehicle transactions moving efficiently. - Exceptional attention to detail and ownership of assigned work. ## Compensation & Benefits - Medical, Dental & Vision Insurance - 401(k) - Paid Time Off (PTO) - Paid Sick Time - Career growth opportunities within a fast-growing EV retailer ## About Ever ## Company Overview - **One-liner**: Ever is an AI-native auto retail platform focused on electric vehicles, enabling customers to buy and sell EVs both online and in-person. - **Entity Type**: Private (Series A, $100M in total equity and debt funding raised) - **Headquarters**: San Francisco, California, USA - **Founded**: 2022 - **Founders**: Lasse-Mathias Nyberg (Co-Founder & CEO), Maximilian Quertermous (Co-Founder & COO), TJ Casner (Co-Founder & CTO) ## Core Business - Primary industry/industries: Automotive retail (EV-focused), E-commerce, AI-powered operations - Target customers: B2C – EV buyers and sellers across the U.S. - Mission or purpose statement: "Redefining the possible with AI-native auto retail" and "building the next-generation auto retail platform" ## Products & Services - **EV Sales (Online & In-Store)**: Full-service buying and selling of electric vehicles, including a physical showroom in San Francisco and a new location in Costa Mesa (Orange County). Customers can browse 200+ EV models and trims. - **Instant Cash Offer (Buying)**: Ever buys cars directly from sellers for instant cash, with an online pre-qualification process. - **Certified Pre-Owned EVs**: Each vehicle undergoes a 150-point inspection, battery health check, and Carfax history report. - **Warranty & Guarantees**: 90-Day Limited Warranty and 7-Day Money Back Guarantee. - **Financing**: Stress-free financing options available for buyers. ## Market Standing - **Valuation/Market Cap**: Not publicly disclosed (private company). - **Key Metric**: Total funding raised: $100M (equity and debt) after a recently completed Series A round. - **Notable Investors/Partners**: Backed by "leading investors" (specific names not publicly listed in available sources); leadership team includes alumni from Uber, Tesla, Rivian, Lithia, Penske, Carvana, Lyft, Meta, J.P. Morgan, BCG. - **Growth Signals**: - Served 4,000+ customers to date. - Operating in 30+ U.S. states. - Expanded to a second location (Costa Mesa, CA) with "new locations across the U.S. coming soon." - Claims to have avoided 40,000+ tCO2 through EV adoption. - 50+ employees and actively hiring across 22 open roles (Engineering, Operations, Sales, Marketing, Finance). ## Competitive Advantages - **AI-Native Operations**: The company describes itself as the "first AI-native auto retail platform," using AI to power both product and operations, differentiating from traditional dealerships or legacy online used car retailers. - **EV Specialization**: Focus exclusively on electric vehicles, offering deep expertise, a curated selection of 200+ EV models, and specific battery health inspections. - **Full-Stack Model**: Combines online marketplace with physical showrooms and service centers, providing a seamless omnichannel experience. - **Strong Leadership Team**: Executive team with deep experience from top tech (Uber, Meta, Lyft) and automotive (Tesla, Rivian, Carvana, Lithia) companies. ## Strategic Focus - **National Expansion**: Opening new locations across the U.S. beyond San Francisco and Costa Mesa. - **Scaling AI & Technology**: Continuing to build out the AI-native platform to improve inventory management, pricing, and customer experience. - **Growing Market Share in EVs**: Capturing the rapidly growing EV market as adoption increases. - **Talent Acquisition**: Actively recruiting across all departments to support rapid growth. ## Why Work Here - **Mission-Driven**: Opportunity to work at the intersection of tech and sustainability, directly contributing to EV adoption (40,000+ tCO2 avoided). - **High Growth Stage**: Recently closed Series A with $100M in funding, indicating strong financial runway and rapid scaling. The company aims to build "the next $100B+ automotive business." - **Strong Engineering Culture**: Engineering team is based in a dedicated office at 525 Brannan Street in San Francisco, focused on "building the next generation of auto retail." - **Hybrid/In-Office Policy**: Roles are location-specific (San Francisco, Costa Mesa, Irvine). Engineering and corporate roles appear to be based in SF; operations and sales roles are in-person at showrooms. - **Notable Team**: Work alongside former professionals from Uber, Tesla, Rivian, Carvana, Meta, Lyft, BCG, and J.P. Morgan. - **Diverse Roles**: 22 open positions across Engineering, Operations, Sales, Marketing, Finance, and People, offering opportunities for various career paths. ## Sources 1. [evercars.com](https://www.evercars.com/about-us) 2. [evercars.com](https://www.evercars.com/) 3. [job-boards.greenhouse.io](https://job-boards.greenhouse.io/ever) 4. 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