--- title: 'Capital Program Manager at Massachusetts School Building Authority' canonical: 'https://feeny.ai/job/capital-program-manager-massachusetts-school-building-authority-boston-z81v3dg5qxee' type: 'job' last_seen: '2026-11-04' --- # Capital Program Manager at Massachusetts School Building Authority - **Company:** Massachusetts School Building Authority - **Location:** Boston, MA - **Compensation:** $101k–$112k - **Employment:** full-time - **Work type:** hybrid - **Posted:** 2026-11-02 - **Last confirmed live:** 2026-11-04 - **Apply:** https://jobs.lever.co/massschoolbuildings/00715e69-8cba-4c09-adec-8327b0b12867 ## Job description Job Title:  Capital Program Manager (3 positions) Department:  Capital Planning Reports To: Director and/or DeputyDirector of Program Management FLSA:Exempt Grade:12 ## POSITION SUMMARY The Capital Program Manager oversees the administration of procedures, systems and tools required to inform districts of the process to file a Statement of Interest (SOI), the requirements of the Eligibility Period and the timelines and deliverables for the Feasibility Study/Schematic Design and Construction Administration phases. In addition, the position requires oversight of district communication and the requirements of the SOI and Eligibility phases. The Capital Program Manager is responsible for supervision of the work of Program Managers and Project Coordinators including hiring, and training to assist in the proper communication of requirements for districts in the MSBA’s capital pipeline in partnership with Project Managers in the Feasibility Study/Schematic Design and Construction Administration phases. ## ESSENTIAL FUNCTIONS AND RESPONSIBILITIES - Develop procedures, train and supervise assigned team of Program Managers and Project Coordinators in the administration of standardized documents and processes to communicate MSBA capital grant processes to districts from the SOI process through final audit for approved projects in the Core Program and the Accelerated Repair Program. - Oversee Team-issued communications to ensure accordance with MSBA standards, including written correspondence, letters and/or emails to districts issued by Project Coordinators and/or developed for signature by the Director of Capital Planning. - Manage the capital planning process timeline to identify Facilities Assessment Subcommittee and Board agenda items and develop project recommendations for transmittal for final review and incorporation into the Board package. - Issue timely reports to the Director and Deputy Director of Program Management outlining progress and status of project tasks and other Team and agency initiatives. - Facilitate the operational execution of the MSBA’s SOI process and direct teams responsible for grant administration including: - - Coordination of the annual Core Program and biennial Accelerated Repair Program SOI filing process through the online system. - - Management of communications and timelines to support districts. - - Oversight of staff and timely responses to district inquiries as well as communications prior to, during and following site visits with local officials. - - Review of submission materials and development of presentations for Capital Planning and Executive Staff. - - Advancement of recommendations for district invitations to the applicable MSBA program per the MSBA Capital Plan. - Oversee the grant administration of projects from start to finish for the MSBA’s Core and Accelerated Repair Programs to ensure documentation, compliance and reporting are accurate and on time. - Lead and train Program Team staff. - Coordinate and collaborate across departments, conduct meetings and site visits to keep everyone informed with clear updates and recommendations. ## OTHER DUTIES AND RESPONSIBILITIES - Respond to employee and management inquiries as needed. - Develop and participate in ongoing training for the Team. - Support department initiatives as needed. - Perform other duties as assigned. ## SUPERVISORY RESPONSIBILITIES - Recruit, select, orient, and train employees to maintain assigned staff levels. - Lead employees to accomplish departmental and individual performance results. Communicate job expectations and establish, monitor, and appraise employee's performance results. - Manage, coach, and counsel employees. Ensure employee compliance with MSBA policies, procedures and productivity standards. ## REQUIRED EDUCATION, EXPERIENCE AND SKILLS - Bachelor’s degree in a related field. - Five to ten years of applicable professional experience with at least two years in a supervisory capacity. - Previous experience and proven success in managing employees. - Previous experience with professional communications methods, including, but not limited to, business letter/email writing, meeting summary creation and phone etiquette. - Strong verbal and written communication skills with demonstrated ability to gather, analyze, and present complex technical information in a clear, concise and understandable manner. - Ability to lead and guide questions/concerns through a solution process in order to access resources in the most efficient manner to solve issues. - Ability to manage multiple tasks, involving complex and varying problems. - Experience with data analysis utilizing complex spreadsheets. - Proficiency in Microsoft Office 365, including Excel, Word, PowerPoint and Outlook. - Ability to work both independently and as part of a team. - Ability and willingness to occasionally travel to project sites. ## PREFERRED EDUCATION, EXPERIENCE AND SKILLS - Knowledge of Massachusetts municipal government operations and experience working with federal, state, county, or local government preferred. - Knowledge of Massachusetts laws, including MGL Chapter 30, Chapter 149A and Chapter 7 construction-related laws preferred. This job description is intended to be general and will evolve over time.  The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. ## About Massachusetts School Building Authority ## Company Overview - **One-liner**: The MSBA is a quasi‑independent government authority that partners with Massachusetts communities to fund and oversee the design, construction, and renovation of sustainable, educationally appropriate public school facilities. - **Entity Type**: Quasi‑public government agency (non‑profit, not publicly traded or venture‑backed) - **Headquarters**: Boston, Massachusetts, USA - **Founded**: 2004 (created by the Massachusetts Legislature to replace the former school building assistance program) - **Founders**: Established by an act of the Massachusetts General Court; not attributable to individual founders ## Core Business - **Primary industry**: Government – Public School Capital Funding and Construction Management - **Target customers**: B2G – Cities, towns, and regional school districts across Massachusetts - **Mission statement**: “To partner with Massachusetts communities to support the design and construction of educationally appropriate, flexible, sustainable, and cost‑effective public school facilities.” ## Products & Services - **Core Program**: Supports large‑scale new construction, additions, and major renovations. The MSBA invites school districts into a competitive, multi‑phase due diligence process and reimburses eligible costs based on a formula that accounts for community income, property wealth, and low‑income student proportion. - **Accelerated Repair Program (ARP)**: For limited‑scope projects such as roof, window, and door replacements, plus heat‑pump conversion of heating systems. Over 550 projects are active or completed across 166 districts. - **Green Repair Program (historical)**: One‑time $300 million program launched in 2010 that funded 189 green‑oriented repair projects (now evolved into the ARP). - **School Survey / Building Condition Assessment**: The MSBA periodically surveys all public school facilities (1,818 schools in 2025) to assess building condition, using the data to prioritize funding and evaluate program needs. ## Market Standing - **Valuation/Market Cap**: Not applicable (government authority with no equity value) - **Key Revenue/Funding**: - Dedicated revenue source: 1% of the state’s 6.25% sales tax (approx. $1.4 billion in FY2025) - Total reimbursements since inception: over $18.9 billion - FY2025 grant payments to municipalities: ~$755 million - Total expenses for FY2025: ~$971 million (including $384 million in debt service) - **Notable Investors/Partners**: - Board of Directors chaired by the State Treasurer (currently Deborah B. Goldberg, with CEO Jim A. MacDonald) - Seven‑member board including the Secretary of Administration & Finance, the Commissioner of Education, and four appointees (architect, former school committee member, university capital projects executive, former town administrator) - **Growth Signals**: - In 2025, the MSBA invited 93 of 99 Statements of Interest into the ARP and 15 of 27 into the Core Program – the highest invitation rates in years - The Core Program project cap was increased to $1.2 billion in FY2024, with annual escalations up to 6.5% - $100 million in COVID‑inflation supplemental awards distributed to 30 districts by January 2025 - Launched heat‑pump conversion projects within the ARP to support Massachusetts’ net‑zero carbon goal by 2050 - 10 schools completed in 2025, bringing total completed Core Program schools to 245 ## Competitive Advantages - **Dedicated revenue stream**: The MSBA is funded by a fixed portion of the state sales tax, providing predictable, stable funding that is not subject to annual legislative appropriations. - **Specialized expertise**: The agency has 20 years of experience managing large‑scale public school capital projects, from initial assessment through construction completion and final audit. - **Efficient reimbursement model**: Districts receive payments as costs are incurred (typically within 15 days via an online portal), rather than waiting years for reimbursement – a significant improvement over the previous system. - **Scale and track record**: Over 1,200 projects invited into the pipeline, $18.9 billion disbursed, and 1,748 projects with completed final audits. ## Strategic Focus - **Net‑zero carbon alignment**: Partnering with the Commonwealth’s goal to achieve net‑zero emissions by 2050 by funding heat‑pump conversions and high‑efficiency building systems. - **Equitable funding**: Using a needs‑based formula (base rate + incentive points for regionalization, renovation, energy efficiency) to allocate resources fairly across communities. - **Facility condition improvement**: Continuing the 2025 School Survey (1,818 schools) and using data to direct funds to the most critical needs – while 89% of schools rate at condition 1 or 2, the agency targets the 10.7% that need moderate or major attention. - **Program expansion**: Increasing the Core Program cap and invitation numbers to meet the high demand from districts for new and renovated schools. ## Why Work Here - **Mission‑driven culture**: Employees contribute directly to improving public education infrastructure across Massachusetts, working with communities to create safe, sustainable learning environments. - **Work location & flexibility**: Based in Boston; roles are hybrid (e.g., the External Affairs Coordinator and Deputy Director of Capital Planning positions listed as “Hybrid – Full‑Time Hybrid Boston, Massachusetts”). - **Public‑sector stability**: A quasi‑public entity with a dedicated revenue stream, offering predictable funding and long‑term career security. - **Meaningful impact**: Staff see tangible results – schools completed, grants distributed, and communities supported – with projects bidding over $1 billion annually through 2027. - **Professional growth**: Opportunities in capital planning, project management, external affairs, and finance within a recognized state agency. ## Sources 1. [massschoolbuildings.org](https://massschoolbuildings.org/about) 2. [MSBA 2025 Annual Report (PDF)](https://massschoolbuildings.org/sites/default/files/edit-contentfiles/News_Events/Publications/MSBA_Annual_Report_CY25.pdf) 3. [mass.gov – Audit Overview](https://www.mass.gov/info-details/audit-of-the-massachusetts-school-building-authority-overview-of-audited-entity-0) 4. [jobs.lever.co/massschoolbuildings](https://jobs.lever.co/massschoolbuildings) 5. [massschoolbuildings.org – Senior Staff](https://www.massschoolbuildings.org/about/senior_staff) ## Other roles at Massachusetts School Building Authority - [Project Coordinator](https://feeny.ai/job/project-coordinator-massachusetts-school-building-authority-boston-tbs9e33qrs2s) — Boston, MA - [Capital Planning Data Assistant (Co-op)](https://feeny.ai/job/capital-planning-data-assistant-co-op-massachusetts-school-building-authority-b0khrje3t1jt) — Boston, MA - [Business Analyst](https://feeny.ai/job/business-analyst-massachusetts-school-building-authority-boston-qj13rgd19kqa) — Boston, MA - [Senior Project Manager - Design](https://feeny.ai/job/senior-project-manager-design-massachusetts-school-building-authority-boston-d859ajkvejdv) — Boston, MA - [Audit Analyst I](https://feeny.ai/job/audit-analyst-i-massachusetts-school-building-authority-boston-0tqm8axzzaze) — Boston, MA - [Capital Planning Assistant (Co-Op) - Project Team](https://feeny.ai/job/capital-planning-assistant-co-op-project-team-massachusetts-school-building-jhkp39q3wc4a) — Boston, MA - [Senior Project Manager, Construction Administration](https://feeny.ai/job/senior-project-manager-construction-administration-massachusetts-school-0d4gmsngfmmb) — Boston, MA - [Project Manager III - Construction Administration](https://feeny.ai/job/project-manager-iii-construction-administration-massachusetts-school-building-6qjkgxxd3rat) — Boston, MA