---
title: 'Corporate Administrator at Hebbia AI'
canonical: 'https://feeny.ai/job/corporate-administrator-hebbia-ai-new-york-5daewbqx6kj0'
type: 'job'
last_seen: '2026-09-11'
---

# Corporate Administrator at Hebbia AI

- **Company:** Hebbia AI
- **Location:** New York, NY
- **Compensation:** $75k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-07-08
- **Last confirmed live:** 2026-09-11
- **Apply:** https://jobs.ashbyhq.com/hebbia-ai/be7e24ec-7819-487c-97a1-95d6fa817b53/application

**Skills:** Ashby, G Suite

> Hebbia seeks a Talent Coordinator to support recruitment operations, manage candidate experience, and assist with onboarding in their NYC office. The role involves coordinating interviews, maintaining ATS records, and supporting HR initiatives within a fast-paced AI startup environment.

## Job description

## About Hebbia

The AI platform for investors and bankers that generates alpha and drives upside.

Founded in 2020 by George Sivulka and backed by Peter Thiel and Andreessen Horowitz, Hebbia powers investment decisions for BlackRock, KKR, Carlyle, Centerview, and 40% of the world’s largest asset managers. Our flagship product, Matrix, delivers industry-leading accuracy, speed, and transparency in AI-driven analysis. It is trusted to help manage over $30 trillion in assets globally.

We deliver the intelligence that gives finance professionals a definitive edge. Our AI uncovers signals no human could see, surfaces hidden opportunities, and accelerates decisions with unmatched speed and conviction. We do not just streamline workflows. We transform how capital is deployed, how risk is managed, and how value is created across markets. Hebbia is not a tool. Hebbia is the competitive advantage that drives performance, alpha, and market leadership.

Job Description Hebbia is looking for a dynamic, highly organized Corporate Administrator to join our team. In this multifaceted role, you'll serve as a key operational partner across talent, executive support, and workplace operations. You'll help drive an exceptional employee and candidate experience by coordinating recruiting activities, supporting executive priorities, and ensuring our New York office runs seamlessly day to day.

As the backbone of our administrative operations, you'll collaborate cross-functionally with leadership, hiring managers, and employees to keep processes organized, efficient, and scalable. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about building exceptional operational experiences at a hyperscaling, top-tier VC-backed AI startup.

This role is based in our SoHo office in New York City and requires working onsite five days per week.

## Responsibilities

- Candidate Experience: Deliver an exceptional candidate experience from initial outreach through onboarding by managing communications, coordinating logistics, and providing timely updates throughout the hiring process.
- Interview Coordination: Own end-to-end interview scheduling using Ashby and Google Workspace, coordinating virtual and onsite interviews while partnering closely with candidates, hiring managers, and interview teams to ensure a seamless process.
- Recruiting Operations: Assist with creating, posting, and maintaining job listings across multiple platforms, monitor application flow, and support recruiting operations by maintaining accurate candidate data and optimizing hiring workflows.
- Executive Support: Provide dedicated administrative support to a member of the leadership team, including complex calendar management, meeting coordination, travel arrangements, and other day-to-day executive administrative needs.
- Office & Workplace Operations: Help maintain a welcoming, high-functioning office environment by managing workplace supplies, snacks and beverages, coordinating with vendors and building management, supporting facilities needs, and organizing team events, onsite interviews, and company gatherings.
- Employee Experience & Events: Plan, coordinate, and host in-office events and employee engagement initiatives, including celebrations, happy hours, and offsite team-building events. Partner cross-functionally to create a welcoming, collaborative workplace culture and ensure events are executed seamlessly from planning through day-of logistics.

## Who You Are

- Bachelor’s degree in Human Resources, Business Administration, or related field.
- 1+ years of experience in recruitment coordination, HR, or related administrative roles.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills.
- Proficiency with Ashby is a strong plus.
- Detail-oriented with a proactive approach to problem-solving and a strong bias for action.
- Ability to work independently and as part of a team in a fast-paced environment.
- Passion for technology and AI is a plus.

## Compensation

The salary for this position is $75,000-$85,000. However, adjustments outside of this may be considered for candidates whose qualifications significantly differ from those outlined in the job description.

Life @ Hebbia PTO: Unlimited Insurance: Medical + Dental + Vision + 401K + Wellness Benefits Eats: Catered lunch daily + Doordash dinner credit Parental leave policy: 3 months non-birthing parent, 4 months for birthing parent Fertility benefits: $15k lifetime benefit New hire equity grant: competitive equity package with unmatched upside potential

#LI-Onsite

## About Hebbia AI

## Company Overview
- **One-liner**: Hebbia builds AI agents purpose-built for finance, law, and other high-stakes knowledge work, enabling complex task automation over vast document sets.
- **Entity Type**: Private (Series B, $161.1M total funding)
- **Headquarters**: New York, New York, United States
- **Founded**: 2020
- **Founders**: George Sivulka

## Core Business
- **Primary Industry**: Artificial Intelligence for Finance and Professional Services
- **Target Customers**: B2B – investment banks, asset managers, hedge funds, Fortune 500 companies, law firms, and consulting firms
- **Mission / Purpose**: Deliver “the AI you were promised” – useful, citation-backed AI that handles real finance workflows at institutional scale.

## Products & Services
- **Hebbia Matrix**: Enterprise AI agent platform that interprets complex tasks, breaks them into sub-actions, and reasons over large corpora of documents (filings, research, internal docs, data feeds). Includes features like intelligent search, slide generation, spreadsheet creation, and automated workflow execution. Integrates with data providers (FactSet, S&P Capital IQ, PitchBook, etc.) and content stores (SharePoint, Box, Dropbox, AWS S3, email). Delivers citation-backed answers.

## Market Standing
- **Valuation**: Not publicly disclosed (recent Series B at $130M suggests significant growth; some sources hint at $1.5B+ post-money but unconfirmed).
- **Key Metrics**:
  - **Total Funding**: $161.1M (Pre-seed $1.1M led by Floodgate; Series A $30M led by Index Ventures; Series B $130M led by Andreessen Horowitz)
  - **AUM of Firms Using Hebbia**: $30 trillion
  - **Average Prompts Per Day**: 200,000
  - **Tokens Processed by Investors**: 2 trillion+
- **Notable Investors / Partners**: Andreessen Horowitz, Peter Thiel, Index Ventures, Floodgate. Integrates with Snowflake, FactSet, S&P Capital IQ, Guidepoint, Third Bridge, and more.
- **Growth Signals**:
  - Headcount grew 17.9% year-over-year to 124 employees (as of early 2026).
  - 41 open positions across engineering, GTM, AI strategy, and design.
  - Acquired FlashDocs in June 2025.
  - Used by over 40% of the largest asset managers by AUM and top investment banks.
  - Expanding internationally (offices in NYC, SF, London; remote roles in APAC and Middle East).

## Competitive Advantages
- **First-mover advantage in LLM productionization**: One of the first companies to use LLMs in production (2020) and pioneer retrieval-augmented generation (RAG).
- **Proprietary ISD architecture**: Matrix goes beyond chat – it runs complex, multi-step workflows defined by the client’s processes.
- **Deep domain focus**: Employees include former bankers, investors, lawyers, and consultants who understand finance workflows intimately.
- **Enterprise-grade security**: ISO/IEC 42001:2023, SOC 2 Type II, end-to-end encryption (AES-256, TLS 1.2+), no training on user data, GDPR, CCPA compliant.
- **Network effects**: Every insight and workflow a firm encodes becomes institutional knowledge reused across the team, increasing switching costs.

## Strategic Focus
- **Deepen finance vertical**: Continue replacing manual analyst workflows with AI agents for origination, screening, diligence, and reporting.
- **Expand into law and consulting**: Already serving legal and consulting firms, with dedicated AI Strategist roles for corporate law.
- **Scale agent collaboration**: Building “Agent Collaboration Platform” to let multiple agents work together on complex tasks.
- **International growth**: Establishing sales presence in UK/Europe, APAC, and Middle East.

## Why Work Here
- **Culture**: High ownership, hard problems, and cross-domain collaboration. Team includes ex-bankers, ex-McKinsey, ex-Google, ex-Microsoft, ex-Stripe. “The best work happens when the people doing it actually care.”
- **Work Arrangement**: Hybrid model with offices in Downtown New York, San Francisco, and London; some fully remote roles available (APAC, Middle East, certain GTM roles).
- **Perks**:
  - Startup equity
  - Competitive salary
  - Daily catered lunches
  - Flexible PTO
  - Comprehensive medical, dental, vision insurance
  - Fertility HRA
  - Parental leave
- **Engineering Culture**:
  - Small, high-impact teams.
  - Focus on reliability, scalability, and pushing the limits of applied AI.
  - 34 technical staff (22% of company).
  - Active open-source? Not mentioned, but strong internal R&D.
- **Growth Trajectory**: Rapidly scaling headcount (17% YoY), raising large rounds, and acquiring complementary tech – typical for a high-growth startup with significant market traction.

## Sources
1. [hebbia.com](https://www.hebbia.com/)
2. [hebbia.com/about](https://www.hebbia.com/about)
3. [hebbia.com/careers](https://www.hebbia.com/careers)
4. [LinkedIn/Heebia](https://www.linkedin.com/company/hebbia)
5. [PitchBook - Hebbia Profile](https://pitchbook.com/profiles/company/439260-40)

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