--- title: 'Environments Project Coordinator at Emota' canonical: 'https://feeny.ai/job/environments-project-coordinator-emota-philadelphia-7gsexst663e5' type: 'job' last_seen: '2026-11-04' --- # Environments Project Coordinator at Emota - **Company:** Emota - **Location:** Philadelphia, PA - **Posted:** 2026-10-29 - **Last confirmed live:** 2026-11-04 - **Apply:** https://job-boards.greenhouse.io/emotainizioengage/jobs/8331017 ## Job description A bit about the role … As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia. ## What you'll be doing … Your key responsibilities include the following: Project Coordination: - Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget - Help coordinate internal and external meetings including agendas, meeting notes and action points - Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet - Work alongside other Service Lines including Creative, Logistics and Live Production Budget Management: - Assist in tracking budgets, client POs and invoicing using our company tools - Support cost reconciliations and expense reporting post event Client and Stakeholder Support: - Provide timely communication to Project Lead and across relevant delivery teams - Prepare presentations and documentation for internal and client-facing use Onsite Support: - You will travel globally, participating in on-site set-up, delivery and breakdown - Support the broader team onsite, being a point of contact for crew and suppliers ## What you'll need to have … - A passion for Environments/ Exhibitions and the events industry overall - 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning - The ability to maintain an organised approach across multiple projects with differing timelines - Proficiency in Microsoft Office and experience of using project management tools - A comfortability with travelling and attending onsite events globally - A proactive and solution orientated mindset ## Benefits … We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives Inizio Engage, XD offers a suite of benefits and perks including (but not limited to): - Great compensation package - 23 days' annual leave plus public holidays, company closure over Christmas and personal days - 3 days volunteering leave - Private Medical Plan - Life Insurance - 401(K) Plan - Hybrid working - Group Income Protection A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. ## About Emota ## Company Overview - **One-liner**: Emota is a global experiential agency that designs and delivers live and virtual events, exhibitions, and congress experiences, with a strong heritage in healthcare. - **Entity Type**: Private (subsidiary of Inizio Engage, part of the Inizio group) - **Headquarters**: London, United Kingdom - **Founded**: 1979 (as legacy agencies; current Emota brand formed from merger of WRG and Ashfield Event Experiences) - **Founders**: Not publicly available (the company emerged from a merger of existing agencies) ## Core Business - **Primary industry**: Events Services (experiential marketing, live events, exhibitions) - **Target customers**: B2B — primarily global pharmaceutical and life sciences companies, also financial services, energy, technology, and consumer goods - **Mission**: To create purposeful connections by combining intelligent creativity, deep expertise, and delivery excellence – changing how audiences think, feel, and act in ways that have immediate and lasting benefits for brands. ## Products & Services - **Meetings & Events**: End-to-end management of global meetings, conferences, and incentive events, from strategy to on-the-ground execution. - **Exhibitions & Brand Experiences**: Design and production of congress booths, exhibit stands, and immersive brand activations (e.g., the award-winning sustainable booth for AstraZeneca at ASCO 2025). - **Congress & Conventions**: Full-service support for participation in major industry congresses, including compliance, venue sourcing, travel management, and technical production. - **Digital & Film Studio**: Virtual event platforms, digital content, and film production. - **Specialty Practices**: Sustainability consulting, DEI center of excellence, behavioural science (Principal Behavioural Science Consultant on staff), healthcare compliance. ## Market Standing - **Valuation/Market Cap**: Not disclosed (Emota is a private subsidiary within Inizio) - **Key Metric**: Partners with 19 of the top 20 global pharmaceutical companies; average client relationship lasts three times the industry average; client satisfaction rating of 9/10. - **Notable Investors/Partners**: Part of Inizio Engage, which itself is a division of Inizio (a market-leading commercialization partner). Key clients include AstraZeneca, Roche, Merck. - **Growth Signals**: Headcount growth of +26.6% YoY (LinkedIn data, though company site claims “over 500” employees); active job postings increased 333.3% year-over-year; recent sustainability awards (C&IT Impact Award, ERA Sustainability Award). ## Competitive Advantages - **Unrivalled healthcare expertise**: Decades of experience in a highly regulated sector, with deep compliance and medical knowledge built into every project. - **Longest-lasting client relationships**: Average tenure triple the industry norm, indicating trust and repeat business. - **Integrated capabilities**: Draws on the wider Inizio Engage ecosystem (commercial, medical affairs, patient solutions) to create richer experiences. - **Award-winning sustainability**: Demonstrated leadership in sustainable event design (e.g., carbon-reducing booth for AstraZeneca that drew 41% of ASCO attendees). - **Behavioural science approach**: In-house Principal Behavioural Science Consultant ensures creativity is grounded in proven psychology. ## Strategic Focus - **Sustainability**: Embedding environmental responsibility into all offerings (reusable booth designs, carbon reduction). - **DEI**: Dedicated Director of DEI Center of Excellence, integrating diversity and inclusion into client work. - **Digital innovation**: Expanding virtual and hybrid event capabilities through the Digital Studio. - **Talent growth**: Aggressive hiring across project management, production, and creative roles to support global expansion. ## Why Work Here - **Culture**: Emphasises empowerment, ethical practice, and collaboration (“We work as one”). Recognised with the Mind Gold Award for workplace wellbeing. - **Work model**: Hybrid – at least 2 days per week in one of the offices (Ashby-de-la-Zouch, Manchester, London, or Philadelphia). - **Values**: Positivity, straight-forward communication, making change happen. - **Growth opportunities**: Clear career paths from Project Coordinator to Project Director; exposure to global pharma clients and complex, high-impact projects. - **Benefits**: Commitment to learning & development, mental health support, and charitable/social activities. - **Team**: Over 500 global employees across 6 countries; strong mentorship from experienced industry leaders. ## Sources 1. [emotaexperiences.com](https://emotaexperiences.com/) – Company home page with service descriptions and work highlights 2. [emotaexperiences.com/about-emota](https://emotaexperiences.com/about-emota/) – About page, history, leadership, values 3. [emotaexperiences.com/careers](https://emotaexperiences.com/careers/) – Careers page with culture, locations, open roles 4. [linkedin.com/company/emota-experiences](https://www.linkedin.com/company/emota-experiences) – LinkedIn profile with employee count, growth, departments, locations 5. [inizioengage.com/specialist-brands-emota](https://inizioengage.com/specialist-brands-emota/) – Inizio Engage specialist brands page with capabilities and leadership ## Other roles at Emota - [Meetings and Events Project Manager](https://feeny.ai/job/meetings-and-events-project-manager-emota-manchester-2tta7ztdbn5d) — Manchester, United Kingdom - [Meetings and Events Project Manager](https://feeny.ai/job/meetings-and-events-project-manager-emota-ashby-de-la-zouch-0qc8pday1enf) — Ashby-De-La-Zouch, United Kingdom - [Meetings and Events Project Co-ordinator](https://feeny.ai/job/meetings-and-events-project-co-ordinator-emota-philadelphia-xrqp4ewavmb3) — Philadelphia, PA - [Meetings and Events Project Co-ordinator](https://feeny.ai/job/meetings-and-events-project-co-ordinator-emota-manchester-ncbxw463eqdh) — Manchester, United Kingdom - [Meetings and Events Project Co-ordinator](https://feeny.ai/job/meetings-and-events-project-co-ordinator-emota-ashby-de-la-zouch-c3rr2c123vtw) — Ashby-De-La-Zouch, United Kingdom - [Meetings and Events Project Manager (12-month fixed term contract)](https://feeny.ai/job/meetings-and-events-project-manager-12-month-fixed-term-contract-emota-k6c5q5z2sj4a) — Manchester, United Kingdom - [Meetings and Events Project Manager (12-month fixed term contract)](https://feeny.ai/job/meetings-and-events-project-manager-12-month-fixed-term-contract-emota-london-k3e8h8amwvvx) — London, United Kingdom - [Environments Project Coordinator](https://feeny.ai/job/environments-project-coordinator-inizio-engage-xd-philadelphia-e3jmaxc72jqk) — Philadelphia, PA