---
title: 'Environments Project Coordinator at Inizio Engage XD'
canonical: 'https://feeny.ai/job/environments-project-coordinator-inizio-engage-xd-philadelphia-e3jmaxc72jqk'
type: 'job'
last_seen: '2026-11-03'
---

# Environments Project Coordinator at Inizio Engage XD

- **Company:** Inizio Engage XD
- **Location:** Philadelphia, PA
- **Posted:** 2026-10-29
- **Last confirmed live:** 2026-11-03
- **Apply:** https://job-boards.greenhouse.io/xdinizioengage/jobs/8330452

## Job description

A bit about the role …

As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senor Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in Philadelphia.

## What you'll be doing …

Your key responsibilities include the following:

Project Coordination:

- Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget
- Help coordinate internal and external meetings including agendas, meeting notes and action points
- Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet
- Work alongside other Service Lines including Creative, Logistics and Live Production

Budget Management:

- Assist in tracking budgets, client POs and invoicing using our company tools
- Support cost reconciliations and expense reporting post event

Client and Stakeholder Support:

- Provide timely communication to Project Lead and across relevant delivery teams
- Prepare presentations and documentation for internal and client-facing use

Onsite Support:

- You will travel globally, participating in on-site set-up, delivery and breakdown
- Support the broader team onsite, being a point of contact for crew and suppliers

## What you'll need to have …

- A passion for Environments/ Exhibitions and the events industry overall
- 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning
- The ability to maintain an organised approach across multiple projects with differing timelines
- Proficiency in Microsoft Office and experience of using project management tools
- A comfortability with travelling and attending onsite events globally
- A proactive and solution orientated mindset

## Benefits …

We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives

Inizio Engage, XD offers a suite of benefits and perks including (but not limited to):

- Great compensation package
- 23 days' annual leave plus public holidays, company closure over Christmas and personal days
- 3 days volunteering leave
- Private Medical Plan
- Life Insurance
- 401(K) Plan
- Hybrid working
- Group Income Protection

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content

We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours. Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

## About Inizio Engage XD

## Company Overview
- **One-liner**: Inizio Engage XD is the Experience Design specialist area within Inizio Engage, creating integrated experiences that inspire lasting change in attitude, behavior, and performance for clients primarily in healthcare and life sciences.
- **Entity Type**: Private (division of Inizio Engage, which is part of the larger Inizio Group)
- **Headquarters**: London, United Kingdom (with offices in Manchester, UK; Ontario, Canada; and Philadelphia, Pennsylvania, USA)
- **Founded**: Year not publicly disclosed as a distinct entity; operates as a specialist unit within Inizio Engage
- **Founders**: Not publicly available (leadership includes Russ Lidstone as President, Tim Williams as COO, and Lauren Ince as Chief Growth Officer)

## Core Business
- **Primary industry/industries**: Healthcare engagement, Experience Design, Life Sciences, Pharmaceutical Marketing, Employee Experience, Learning & Capabilities
- **Target customers**: B2B — primarily global pharmaceutical and healthcare clients, with additional work across technology, finance, and consumer brands
- **Mission or purpose statement**: To create experiences that inspire a lasting change in attitude, behaviour, and performance — combining insight, expertise, and creativity to design and deliver world-class experiences that engage people, change mindsets, enrich cultures, enhance skills, and drive overall business performance [inizioengage.com](https://inizioengage.com/xd/)

## Products & Services
- **Meetings, Events & Exhibitions**: Strategic creation and delivery of live events, from conferences to fully immersive brand experiences [inizioengage.com](https://inizioengage.com/xd/)
- **Employee Experience**: Blends insight, technology, and creativity to deliver employee experiences that drive engagement and business performance [inizioengage.com](https://inizioengage.com/xd/)
- **Digital & Immersive**: Combines strategy, creativity, and technology to design interactive digital experiences that improve business performance [inizioengage.com](https://inizioengage.com/xd/)
- **Learning & Capabilities**: Expertise in learning, capability, and life sciences to transform the behavior of people, including blended learning journeys, slide decks, facilitated materials, and eLearning [inizioengage.com](https://inizioengage.com/xd/)
- **PX+CX (Patient Experience + Customer Experience)**: Creates connected, meaningful, and measurable engagements for both patients and HCPs (Healthcare Professionals) [inizioengage.com](https://inizioengage.com/xd/)
- **Film**: Production of films that elevate engagement by creating compelling and authentic stories [inizioengage.com](https://inizioengage.com/xd/)
- **Insight & Research**: Goes beyond data to uncover what truly drives people, delivering real insight and real impact [inizioengage.com](https://inizioengage.com/xd/)

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private entity within Inizio Group)
- **Key Metric**: Inizio Engage employs 6,000+ experts across 20+ countries globally; XD is one of its specialist areas [inizioengage.com](https://inizioengage.com/)
- **Notable Investors/Partners**: Part of Inizio Group — clients include global pharmaceutical and healthcare companies, as well as technology, finance, and consumer brands
- **Growth Signals**: Actively hiring across multiple roles (Senior Learning Experience Designer, Studio Operations Director, Senior Insights Manager, Project Manager, Learning Project Coordinator, Content Coordinator, Billings Administrator) indicating ongoing expansion [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)

## Competitive Advantages
- **Deep healthcare heritage** combined with cross-industry expertise (technology, finance, consumer brands) [inizioengage.com](https://inizioengage.com/xd/)
- **Full-spectrum capability** from insight generation and medical affairs to experience design, patient solutions, sales, and HCP promotion — all under one roof [inizioengage.com](https://inizioengage.com/)
- **Scale and global reach** — part of Inizio Engage’s 6,000+ person network across 20+ countries, giving access to local market expertise and global resources [inizioengage.com](https://inizioengage.com/)
- **Symbiotic approach** to blending diverse talents and perspectives across expertise, creativity, and insight [inizioengage.com](https://inizioengage.com/xd/)
- **Specialist focus on life sciences** with over 950 medically qualified employees and 1,000 patient support specialists in the broader Inizio Engage network [inizioengage.com](https://inizioengage.com/)

## Strategic Focus
- **Experience-led transformation** — prioritizing the design of experiences that change mindsets and behavior across employee, patient, customer, and learner audiences
- **Integration of insight, creativity, and technology** — combining data-driven understanding with creative execution and digital innovation
- **Expansion across industries** — leveraging healthcare expertise to serve technology, finance, and consumer brands
- **Growth in learning and capabilities** — actively building out learning solutions for global pharmaceutical and healthcare clients, as evidenced by multiple learning-related job postings [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)

## Why Work Here
- **Culture of openness, inclusion, and growth**: XD explicitly states they invest in people with opportunities to learn, develop, and build rewarding careers [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **People-first environment**: Described as a "people business in the truest sense, built on empathy, collaboration and care" [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Collaborative office culture**: Offices are designed as "vibrant spaces for collaboration, creativity and community" where ideas spark and relationships grow [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Work that makes a difference**: Projects help clients connect with audiences, tell powerful stories, and create experiences that make a real impact in healthcare [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Flexible working**: While the business thrives on teamwork and shared time together, XD encourages open conversations about making work work in ways that support both individual wellbeing and team success [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Multiple locations**: Offices in London, Manchester, Philadelphia, and Ontario — offering geographic flexibility [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)
- **Agency environment**: Fast-paced, multi-disciplinary setting with opportunities to work on high-impact projects for prestigious global clients

## Sources
1. [Inizio Engage XD Official Site](https://inizioengage.com/xd/)
2. [Inizio Engage Home](https://inizioengage.com/)
3. [Inizio Engage XD Careers Page (Greenhouse)](https://job-boards.greenhouse.io/xdinizioengage)
4. [Inizio Engage XD Working Here Page](https://inizioengage.com/xd/working-here/)

## Other roles at Inizio Engage XD

- [Insights Manager](https://feeny.ai/job/insights-manager-inizio-engage-xd-london-f1jw1evctxv4) — London, United Kingdom / Manchester, United Kingdom
- [Learning Project Coordinator](https://feeny.ai/job/learning-project-coordinator-inizio-engage-xd-philadelphia-z30y4br8phs2) — Philadelphia, PA
- [Director, Client Services](https://feeny.ai/job/director-client-services-inizio-engage-xd-philadelphia-03cv5n55zm9g) — Philadelphia, PA
- [Client Engagement Director](https://feeny.ai/job/client-engagement-director-inizio-engage-xd-philadelphia-jc4b4f0pq3ck) — Philadelphia, PA
- [Principal Consultant, Growth](https://feeny.ai/job/principal-consultant-growth-inizio-engage-xd-philadelphia-agpckxejvtmn) — Philadelphia, PA
- [Account Director](https://feeny.ai/job/account-director-inizio-engage-xd-philadelphia-any75ese9k0j) — Philadelphia, PA
- [Environments Project Coordinator](https://feeny.ai/job/environments-project-coordinator-emota-philadelphia-7gsexst663e5) — Philadelphia, PA