---
title: 'Events Coordinator at Constellation Institute'
canonical: 'https://feeny.ai/job/events-coordinator-constellation-institute-berkeley-30qps35wjj0w'
type: 'job'
last_seen: '2026-11-05'
---

# Events Coordinator at Constellation Institute

- **Company:** Constellation Institute
- **Location:** Berkeley, CA
- **Compensation:** $97k–$122k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-27
- **Last confirmed live:** 2026-11-05
- **Apply:** https://jobs.gem.com/constellation-institute/am9icG9zdDrK1finNA54VCHzi1UeQuwE

## Job description

## About the Role

We’re looking for an Events Coordinator to manage the logistics that make our events run smoothly. You’ll work across a wide range of event types – from weekly research talks and lunch discussions to multi-day workshops and large-scale conferences – supporting multiple events in parallel at different stages of planning and execution.

The role works closely with our operations and convening teams. It’s a great fit for someone early in their career who has hands-on event experience, cares about AI safety, and gets satisfaction from making things run seamlessly. You’ll have the opportunity to build your network, be in the room with top talent in AI safety, and stay close to the latest ideas in AI safety and policy.

This is an in-person, full-time position based onsite on workdays, with some evenings and weekends when we’re hosting events

## Responsibilities

- Own end-to-end event logistics for talks, workshops, happy hours, retreats, and other convenings
- Manage room reservations, coordinate space across multiple floors and event types, and flag scheduling conflicts or capacity constraints
- Serve as speaker liaison: send confirmation details, coordinate building access, schedule calendar events, and ensure speakers have what they need
- Coordinate with our in-house chef team on event meals, snacks, and dietary accommodations
- Set up and troubleshoot AV equipment (video conferencing, microphones, livestreaming)
- Send event communications to the community via Slack – announcements, reminders, and follow-ups
- Provide on-site event support, proactively anticipating attendee and speaker needs
- Track attendance, collect post-event feedback, and maintain event records to support future planning
- Track event budgets and process payments
- Support logistics for high-profile events, including conferences for leading safety researchers
- Identify opportunities for improvement in our event workflows

## Skills & Experience

- Experience planning and running in-person events for groups in a fast-paced environment (professional, university, or volunteer contexts all count)
- Ability to communicate and work effectively with people across different roles and levels of seniority, with warmth, professionalism, and good interpersonal judgment
- Clear, concise written communication
- Strong attention to detail and ability to manage multiple events at different stages simultaneously
- Comfort with AV equipment and basic technical troubleshooting
- Ability to anticipate logistical challenges, troubleshoot problems independently, and escalate competing priorities or constraints when needed
- Familiarity with AI safety as a field (you don't need to be an expert, but you should understand why this work matters)
- Experience using Slack, Asana, Airtable (preferred)
- Experience finding and working with external venues (preferred)

You might be a good fit for this role if you:

- Think AI might have transformative effects in the coming years, and are driven to help humanity safely navigate periods of intense uncertainty and change
- Are a quick learner, capable of understanding complex technical topics and motivated to learn about a wide array of research agendas across AI safety
- Have a service mindset – you enjoy helping people face-to-face and proactively seek ways to support others without needing recognition
- Are hyper-focused on impact and always asking "is this the most valuable thing I could be doing right now?"
- Communicate clearly and directly, and default to explaining your reasoning so others can follow along and course-correct together
- Can effectively prioritize competing requests, pivot quickly, and deliver on tight timelines
- Care a lot about improving the attendee experience
- Like taking ownership of your work and learning new skills to do it better

## About Constellation Institute

## Company Overview
- **One-liner**: Constellation Institute is a non-profit independent research center that develops talent, supports key organizations, and creates coordination space to ensure transformative AI is developed, deployed, and governed safely.
- **Entity Type**: Private (501(c)3 Nonprofit)
- **Headquarters**: Berkeley, California, United States
- **Founded**: Not publicly available (likely recent, based on operational trajectory)
- **Founders**: Not publicly available

## Core Business
- **Primary Industry**: AI Safety & Security Research, Talent Development, Field Building
- **Target Customers**: Researchers, founders, and organizations working on AI safety; the broader AI safety ecosystem (nonprofits, academia, industry, government)
- **Mission/Purpose**: To ensure transformative AI is developed, deployed, and governed safely by reducing risks through talent development, supporting key players, and creating space for coordination [constellation.org](https://constellation.org/about)

## Products & Services
- **Astra Fellowship**: A fully-funded, in-person program pairing emerging researchers with senior advisors in technical safety, governance, strategy, or field-building [constellation.org](https://constellation.org/)
- **Visiting Fellowship**: A lightly-structured 3–6 month funded fellowship for full-time AI safety researchers to connect with the Constellation network and work from the Berkeley research center [constellation.org](https://constellation.org/)
- **Generator Residency**: A three-month, in-person residency for AI safety generalists starting in Summer 2026 [constellation.org](https://constellation.org/)
- **Incubator**: Office space, operational support, and access to an expert network for the next wave of organizations working on advanced AI risks [constellation.org](https://constellation.org/)
- **Research Center**: An independent research center in Berkeley, CA where exceptional researchers, forecasters, and operators collaborate on the hardest problems in AI safety and security [constellation.org](https://constellation.org/about)
- **Convening Programs**: Curated events to upskill talent, build shared understanding, and strengthen collaboration across the field [constellation.org](https://constellation.org/)

## Market Standing
- **Valuation/Market Cap**: Not applicable (Nonprofit)
- **Annual Revenue**: Not publicly available (nonprofit, funded by donations/grants)
- **Total Funding**: Not disclosed (nonprofit, 501(c)3 status confirmed)
- **Headcount**: **43 employees** with a monthly headcount growth of **+18.4%** [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Notable Investors/Partners**: No formal investors; network includes talent sourced from top AI safety organizations (Redwood Research, MATS Research, FAR.AI, GovAI, Center for AI Safety, University of Cambridge) [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Growth Signals**: 12 active job postings; monthly job posting growth of +20.0%; LinkedIn follower growth of +10.3% per month; workforce distributed across 5 countries (US, Canada, UK, Netherlands, Poland) [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Competitive Advantages
- **Network-First Model**: Deeply embedded in the AI safety ecosystem, regularly collaborating with top researchers and thought leaders
- **Field-Building Focus**: Not just research—actively incubates new organizations and places talent in high-impact roles, creating moats through ecosystem ownership
- **Beautiful Physical Workspace**: Operates a dedicated research center in Berkeley, providing a unique collaborative environment for in-person work [constellation.org](https://constellation.org/careers)
- **Full-Stack Support**: Covers the entire lifecycle of AI safety work—from talent identification and fellowship training to organizational incubation and scaling

## Strategic Focus
- **Current Priorities**: Scaling up the talent pipeline (Astra Fellowship, Generator Residency), incubating new organizations, and facilitating field-wide coordination. Strong emphasis on in-person collaboration at the Berkeley research center.
- **Direction for Growth**: Expanding the number of fellows and residents, broadening the range of research supported (from technical safety to policy and governance), and deepening connections across the global AI safety community [constellation.org](https://constellation.org/about)

## Why Work Here
- **Culture**: Mission-driven, friendly team deeply driven by the work; regular collaboration with top AI safety researchers and thought leaders [constellation.org](https://constellation.org/careers)
- **Remote/Hybrid Policy**: Not explicitly stated, but the emphasis on the "beautiful physical workspace" in Berkeley and in-person programs suggests a strong preference for on-site work; however, the workforce is distributed across 5 countries, indicating some remote flexibility [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Perks**:
  - Flexible time-off policy that encourages regular recharging
  - Comprehensive health, dental, and vision insurance
  - Generous 401(k) employer match
  - Employer-paid commuter stipend (public transportation + on-site parking)
  - Delicious, healthy lunches and dinners every weekday, plus unlimited snacks & drinks [constellation.org](https://constellation.org/careers)
- **Hiring Process**: Transparent and respectful—phone screen, work test reflecting actual job tasks, interviews with teammates, and a focus on mission alignment [constellation.org](https://constellation.org/careers)
- **Engineering/Hiring Focus**: Currently hiring for operations, program coordination, events, IT/data, facilities, and talent mobilization roles; strong focus on generalists and operators who care about AI safety [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Sources
1. [Constellation Institute Careers Page](https://constellation.org/careers)
2. [Constellation Institute Homepage](https://constellation.org/)
3. [Constellation Institute About Page](https://constellation.org/about)
4. [Constellation Institute LinkedIn](https://www.linkedin.com/company/constellation-institute)
5. [Built In Company Profile](https://builtin.com/company/constellation-institute)

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