---
title: 'Executive/Admin Assistant (Events & Entertainment) at Assist World'
canonical: 'https://feeny.ai/job/executive-admin-assistant-events-entertainment-assist-world-south-africa-z2h4146vf54p'
type: 'job'
last_seen: '2026-10-11'
---

# Executive/Admin Assistant (Events & Entertainment) at Assist World

- **Company:** Assist World
- **Location:** South Africa
- **Work type:** remote
- **Posted:** 2026-05-13
- **Last confirmed live:** 2026-10-11
- **Apply:** https://jobs.lever.co/assist-world/177a7208-b03e-42b0-9341-c154f6247a7f

## Job description

## Overview

We are seeking a highly organized, personable, and proactive Executive/Admin Assistant to support a fast-paced events & entertainment business specializing in weddings, corporate events, AV, lighting, and DJ services. This role is ideal for someone who thrives in a people-facing support role and enjoys balancing client communication, admin coordination, and operational follow-through. You will act as the owner’s right hand — ensuring leads are followed up with consistently, clients feel supported, and critical event paperwork and logistics never slip through the cracks. The ideal candidate is warm, conversational, detail-oriented, and able to communicate naturally with clients without sounding scripted or robotic.

Location & Schedule Remote Strong preference for South Africa-based candidates Part-time to start (20 hrs/week) Potential to grow into full-time (40 hrs/week) Must overlap with US Eastern Standard Time (EST) working hours Occasional weekend availability during busy event season required

## Key Responsibilities

Lead & Client Follow-Up (CORE) Follow up with warm leads via calls, texts, emails, and CRM communication Maintain consistent follow-up cadence until leads convert or close Send templated emails, event information, quotes, videos, and photos Schedule discovery calls, consultations, and site visits Keep communication friendly, natural, and relationship-focused Admin & Coordination Manage inboxes and calendars Confirm appointments and reminders Handle Certificates of Insurance (COIs) and venue paperwork Ensure venues receive all required documentation before events Update CRM notes, tasks, and lead statuses accurately Create and improve templates, checklists, and repeatable workflows Coordinate with vendors and production teams for smooth handovers Reporting & Operational Support Track lead pipeline activity and follow-up metrics Provide end-of-day updates and weekly reports Flag risks, blockers, or missed follow-ups proactively

Must-Have Requirements 3+ years experience in:Executive AssistanceAdmin SupportCustomer ServiceSales SupportEvents Coordination Strong spoken and written English Extremely natural conversational communication style Strong follow-through and organizational skills Comfortable making warm outbound calls CRM experience Google Workspace proficiency Strong task management and attention to detail Ability to work independently and proactively Comfortable learning new systems and tools quickly

Nice-to-Haves Weddings/events industry experience AV/event production exposure Vendor coordination experience COI or venue paperwork experience Calendly, Slack, WhatsApp experience Spreadsheet reporting skills Apple/Mac familiarity preferred Canva experience helpful

Ideal Personality Human and conversational — not scripted Warm, personable, and engaging Calm under pressure Detail-obsessed Ownership mentality Proactive and urgent with follow-ups Adaptable and coachable Reliable and flexible Comfortable in fast-moving environments

Success Metrics Fast response times No missed follow-ups Zero missed venue documentation Accurate CRM updates Increased booked consultations and conversions Reliable communication and reporting

Why Join Assist World?

## 100% REMOTE

$50 birthday bonus $200 testimonial bonus $500 entry monthly raffle

## NO TRACKER. NO PROBLEM

## About Assist World

## Company Overview
- **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles.
- **Entity Type**: Private (Bootstrapped)
- **Headquarters**: Las Vegas, Nevada, United States
- **Founded**: 2022
- **Founders**: Cohen Chorabik (CEO & Co-Founder)

## Core Business
- **Primary industry**: Staffing and Recruiting / Virtual Assistant Services
- **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support.
- **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring.

## Products & Services
- **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research.
- **Virtual Administrative Assistant**: General administrative support, data entry, and office management.
- **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust).
- **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication.
- **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service).
- **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth.

## Market Standing
- **Valuation/Market Cap**: Not publicly available
- **Key Metric**: Total Funding — Not disclosed (appears bootstrapped)
- **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity.
- **Growth Signals**:
  - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026).
  - LinkedIn followers grew **122.2% year-over-year** to ~38,196.
  - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**.
  - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran).
  - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries.

## Competitive Advantages
- **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts.
- **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies.
- **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment.
- **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund).
- **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage.

## Strategic Focus
- **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand.
- **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value.
- **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility.
- **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships.

## Why Work Here
- **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent.
- **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
- **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
- **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
- **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
- **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.

## Sources
1. [assistworld.com](https://assistworld.com/)
2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world)
3. [assistworld.com/careers](https://assistworld.com/careers/)
4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld)
5. [tryremotely.com/company/assist-world](https://tryremotely.com/company/assist-world)

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