--- title: 'Executive Administrative Assistant (Contract) at Codeword' canonical: 'https://feeny.ai/job/executive-administrative-assistant-contract-codeword-united-states-j3bj3snvwg3j' type: 'job' last_seen: '2026-10-16' --- # Executive Administrative Assistant (Contract) at Codeword - **Company:** Codeword - **Location:** United States - **Work type:** remote - **Posted:** 2026-10-14 - **Last confirmed live:** 2026-10-16 - **Apply:** https://job-boards.greenhouse.io/codeword/jobs/5443640008 ## Job description ## About Us Codeword is a communication agency that helps brands create breakthrough comms, content, and community experiences. We’re a fast-moving team of writers, editors, designers, strategists, videographers, PR mavens, and even a few traditional marketers. Our incredible roster of global brands trust us to launch their startups, run multi-channel campaigns, grow their user bases, and lead comprehensive PR and marketing initiatives. We're storytellers and brand engineers, and we love big ideas that serve a real purpose. Codeword is a remote-first agency, with physical offices in NYC and SF that we won’t make you visit. This is a contractor opportunity starting in November 2026 and running through April 2027. About You: - 3–7 years of experience in administrative, operations, executive assistant, or project coordination roles - Highly organized and detail-oriented, with exceptional follow-through and a knack for keeping things from falling through the cracks - Proactive and resourceful,  you see what needs to happen next and take care of it - Comfortable supporting senior leadership, managing competing priorities, and keeping organizational deadlines on track - A strong communicator who can confidently coordinate with coworkers, clients, and leadership - Comfortable giving and receiving constructive feedback when it’s needed to keep things moving About This Role: Administrative professional who provides executive-level administrative support to leadership and comprehensive operational support to the broader team. Operational backbone connecting executive leadership, cross-functional internal teams, and external partners to ensure daily operations, schedules, and team initiatives run efficiently and seamlessly. What You’ll Be Doing: - Manage complex calendar management for leadership, proactively resolving scheduling conflicts and prioritizing high-value meetings. - Prepare executive correspondence, briefing documents, agendas, and presentation materials for leadership reviews. - Collaborate with local team members on travel itineraries for executive staff. - Gather and consolidate regional content to support leadership requests across communication channels. - Serve as the primary liaison and gatekeeper for leadership, managing incoming requests and prioritizing communications. - Track and follow up on leadership action items and strategic deliverables across cross-functional partners. - Maintain strict confidentiality when handling sensitive strategic, organizational, and personnel matters. - Team Operations & Logistics Support - Plan and execute bi-weekly team meetings and offsites, including agendas, presenter prep, team building activities, space logistics, tech setup, and catering. - Oversee onboarding support for team members, ensuring smooth resource provisioning and access setup. - Maintain shared team documentation, organizational charts, knowledge bases, and team distribution lists. - Communications & Special Projects - Draft and distribute internal communications, team announcements, and operational updates on behalf of team leadership. - Support special operational projects and process improvement initiatives to streamline department workflows. - General Operations & Production Support - Provide leadership with updates on active projects and follow ups from email communications and meetings. - Handle ad hoc urgent requests for content updates directly with local team members. Your Compensation: People –  that's you! – are the heart of our business, and we believe in pay transparency. Our budget for this role is $45 - $60/hour depending on experience. Codeword Benefits - Flexible work hours - Minimum 20 days paid vacation annually - 401k + financial wellness support - Health Insurance (medical, dental, life, pet, mental health services) - Home office allowance - Bi-annual Wellness Credits - Monthly Technology Credit (to offset internet / phone costs) - Comprehensive Parental Leave Policy A few more things you should know about Codeword - The Codeword dream: Make good money doing work you care about with people you like. - We love our clients (they write the checks!), which means maintaining a high bar for the creativity, smarts, responsiveness, and communication skills we offer them. - We’re around 100 people, big enough to handle large-scale marketing programs, small enough that you’ll have an impact on our culture. - We’re a friendly team, we look after each other, and we grow our careers together. - We respect everyone’s personal life. After-hours emails are strongly frowned upon, night and weekend work is very rare, and employees are encouraged to pursue their side-hustles. - We’re all grownups here, and we trust each other to get the work done, whether at home or in an office or a time zone on the other side of the world. - We believe in defaulting to openness. Our calendars, our salary tiers, and our doors are open for all to see. (Except for secret client stuff, which we guard with our lives.) - We’re a proud member of the global WE Communications family. - Equal Opportunity: Codeword provides equal employment opportunity and doesn’t discriminate against employees or applicants because of age, race, color, religion, gender, national origin, veteran status, disability, sexual orientation, gender identity or expression, marital status, or other legally protected class status. - Diversity and Inclusion: Codeword works hard to foster a diverse team and an inclusive workplace where everyone thrives. We aren’t a traditional agency, so we like to hire people who don’t necessarily fit the agency mold or check all the “right” boxes. If you’re on the fence about applying, please do! ## About Codeword ## Company Overview - **One-liner**: Codeword is a communications and creative agency that fuses PR, content, and community to help innovation-driven brands break through. - **Entity Type**: Private (acquired subsidiary of We. Communications / Waggener Edstrom Worldwide, Inc. in 2019) - **Headquarters**: New York, NY, United States (offices also in San Francisco, Austin, Lehi, Bellevue) - **Founded**: 2010 - **Founders**: Not publicly disclosed ## Core Business - **Primary Industry**: Advertising & Communications (PR, content marketing, creative services) - **Target Customers**: B2B and B2C technology and innovation brands – from startups to global leaders (e.g., Google, ASUS, Lowe’s, Drift, Rev, Wing) - **Mission / Purpose**: “Fuse comms, content, and community into experiences people actually care about” – helping audiences see the impact of innovation on the world ## Products & Services Codeword offers integrated communications and marketing services tailored to client needs: - **Momentum Machines**: Launch programs that make announcements feel bigger and harder to ignore (PR, influencer marketing, events, AI visibility) - **Communication Design**: Messaging & positioning, UX/digital strategy, brand strategy, internal comms, persona development - **Executive Influence**: Thought leadership, speechwriting, executive social media, market intelligence, speaker training - **Fans Only**: Community engagement, social media content, employee advocacy, event marketing - **Brand Drops**: Always-on campaigns that sustain market heat through public relations, analyst relations, content creation, and social - **Embedded Experts**: Dedicated team members working shoulder-to-shoulder with clients as an extension of their team ## Market Standing - **Valuation**: Not publicly disclosed - **Key Metric**: Estimated annual revenue of ~$1.3M (source: LinkedIn company data) – noted as a private agency estimate, not official - **Notable Investors / Parent**: Acquired by We. Communications (global independent agency network) in January 2019 - **Growth Signals**: +2.2% monthly employee growth (LinkedIn); recently hired Kim Baffi as Executive Creative Director (March 2025); active job postings for sustainability-focused roles; client roster includes both established giants and high-growth disruptors ## Competitive Advantages - **Small-team agility with global muscle**: Operates as a nimble, focused shop while harnessing the resources and reach of We. Communications (1,300 people across five continents) - **Deep tech & innovation expertise**: Team of strategists, journalists, creatives, and technologists who understand how emerging tech (AI, robotics, quantum, XR, biotech) moves through markets - **Multi-dimensional storytelling**: Diverse backgrounds beyond tech (retail, travel, automotive, banking, entertainment) bring fresh perspective to every engagement - **Remote-first, collaboration-driven**: Physical offices in NYC and SF but no mandatory office visits; culture built on fast-moving, inclusive teams ## Strategic Focus - **Expanding into sustainability communications**: Current open roles include Program Manager, Sustainability Communications and Program Manager, Sustainability Events, indicating a push into ESG and climate-related client work - **Deepening AI & emerging tech visibility**: Offerings include “AI Visibility Measurement” and a strong track record with AI, quantum, and robotics brands - **Embedded partnership model**: Growing the “Embedded Experts” offering to provide long-term, fully integrated support for client marketing and PR teams ## Why Work Here - **Remote-first culture**: “We’re a remote-first agency, with physical offices in NYC and SF that we won’t make you visit” – strong flexibility and work-from-anywhere ethos - **Talent DNA**: Team members often come from top media and creative companies (Mashable, ESPN, VaynerMedia, Spotify); alumni go to major brands like KPMG, Michael Kors, and theSkimm - **Diverse & inclusive**: Explicit commitment to an inclusive, diverse, equitable culture that values every team member and helps advance careers - **Job roles span analytics, editorial, PR, strategy, operations, design** – not just traditional agency roles; entry to senior levels available - **Perks of a network**: Access to the We. Communications global network while working in a focused, collaborative team of ~64 people ## Sources 1. [Codeword About Page](https://www.codewordagency.com/about/) 2. [Codeword Homepage](https://www.codewordagency.com/) 3. [Codeword Careers (Greenhouse)](https://job-boards.greenhouse.io/codeword) 4. [Codeword LinkedIn Company Profile](https://www.linkedin.com/company/codeword) 5. 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