---
title: 'Executive and Personal Assistant at Wing Assistant'
canonical: 'https://feeny.ai/job/executive-and-personal-assistant-wing-assistant-mumbai-evjfv8fnjw15'
type: 'job'
last_seen: '2026-09-08'
---

# Executive and Personal Assistant at Wing Assistant

- **Company:** Wing Assistant
- **Location:** Mumbai, India
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2025-09-24
- **Last confirmed live:** 2026-09-08
- **Apply:** https://jobs.lever.co/getwingapp/0842b3c8-9e6e-4a6f-ad0a-9addde217922

## Job description

Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance.

Responsibilities: Executive Support

- Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries.
- Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets.
- Track and process expenses, invoices, and receipts; maintain simple financial records.
- Draft, edit, and format documents, presentations, and PDFs as needed.
- Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups.
- Draft, update, post jobs for various roles as needed. Personal & Family Support
- Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices).
- Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges.
- Assist with personal and family scheduling, reservations, and event coordination.
- Accompany family members to administrative appointments, or vendors when needed.
- Arrange travel, reservations, transporation, hotels, etc.
- Other ad-hoc tasks as needed. Coordination & Vendor Management
- Research and liaise with local vendors and service providers; compare options and negotiate where appropriate.
- Manage small projects end-to-end — from identifying resources to coordinating with freelancers or translators if language support is required.
- Maintain organized records of vendors, contracts, and ongoing tasks for easy reference. General Administration
- Keep digital and physical documents organized and accessible.
- Prepare weekly task and progress updates for the executive.
- Proactively anticipate needs and propose solutions to save time and improve efficiency.
- Coordinate with other members of executive staff.

Requirements: Education: Bachelor’s degree required; preference for graduates from strong universities in India. Tech skills:

- Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive).
- Comfort with Microsoft Office tools (Excel, PowerPoint, Word).
- Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools). Communication: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred. Organization: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands). Problem-solving: Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes. Trustworthiness: High degree of integrity; ability to handle sensitive personal and business information with confidentiality. Adaptability: Comfortable balancing both executive tasks (scheduling, research, expenses) and personal support tasks (occasional errands, coordination for family). Logistics: Based in Mumbai, willing to travel within the city for in-person errands (banks, deliveries, admin tasks) as needed. Hours: May be required to partially match the executive's hours, usually EST, but sometimes IST. Travel: On rare occasion, travel may be required (domestic/international) - e.g. to attend a conference, to meet key personnel, to attend an offsite, etc. Any required travel would be fully covered by the company. Bonus (nice to have, not required):
- Familiarity with bookkeeping basics.
- Experience coordinating with service providers or vendors.
- Prior exposure to startups, consulting, or fast-paced business environments.
- Experience: 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role.

Benefits:

- Above market salary.
- Health insurance & gym reimbursement of INR 6,000 per month.
- Premium subscriptions required to perform well (ChatGPT, etc)
- Work remotely (most of the time)
- Paid Time Off
- Performance‑based bonuses (at the discretion of the Manager)
- Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations.
- Potential travel.

## About Wing Assistant

## Company Overview
- **One-liner**: Wing Assistant provides fully managed, vetted virtual assistants from the top 1% of global talent to handle recurring business tasks for small businesses, startups, executives, and enterprises.
- **Entity Type**: Private (funded: Seed & Pre-Seed)
- **Headquarters**: Berkeley, California, United States
- **Founded**: 2018
- **Founders**: Not explicitly listed in available sources; co-founders include Sai G. (Co-Founder & CTO) per LinkedIn.

## Core Business
- **Primary industry**: Internet Marketplace Platforms / Virtual Assistant Services
- **Target customers**: B2B – small businesses, startups, executives, and enterprises across multiple verticals (e.g., healthcare, real estate, sales, marketing)
- **Mission or purpose statement**: "Reinventing the future of work for companies worldwide" by providing elite virtual assistants so clients can focus on core business activities.

## Products & Services
- **General Virtual Assistant (GVA) Full-Time**: Dedicated assistant, 160 hours/month, $999/month – includes free training, onboarding, free replacement, Customer Success Manager, quality control, Wing Workspace app, month-to-month.
- **General Virtual Assistant (GVA) Part-Time**: 80 hours/month, $699/month – same features with limited file storage.
- **Healthcare Assistant**: Specialized VA for patient intake, EHR updates, insurance verification (HIPAA compliant).
- **Other Specialty Roles**: Executive Assistant, Sales Development Representative, Digital Marketing Assistant, Bookkeeper, Real Estate VA, and more – sourced and managed by Wing.
- **Enterprise Services**: SOC 2 certified, HIPAA compliant, managed devices/VDI support, access controls and auditability for regulated industries.

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private company)
- **Key Metric**: Annual revenue estimated $5M–$25M (based on employee count of 445 and industry benchmarks); Total funding $2.2M.
- **Notable Investors/Partners**: Surface Ventures (led Seed round of $2.1M in March 2022), SkyDeck Berkeley (Pre-Seed $105k in March 2020).
- **Growth Signals**: 445 employees (+20.7% YoY, +209 people), 177,516 LinkedIn followers (+34.9% yearly), 10,000+ companies supported, 2M+ applicants screened annually (hires <1%), active job postings across multiple roles.

## Competitive Advantages
- **Top 1% talent pool**: Vetted, trained, and managed assistants from a global applicant base of 2M+ annually.
- **Free replacement guarantee**: If an assistant isn’t a fit, Wing replaces them at no cost, monitored by a Customer Success Manager.
- **Managed service model**: Wing handles training, supervision, quality control, and security compliance (SOC 2, HIPAA) – reducing client hiring overhead.
- **Month-to-month contracts**: No long-term commitment, with plans starting at $699/month for part-time support.
- **Security-first**: SOC 2 certified, HIPAA compliant, managed devices, and VDI support for regulated workflows.

## Strategic Focus
- **Current priorities**: Expanding AI solutions (e.g., hiring a Product Manager, AI Solutions) and deepening specialization (healthcare, real estate, sales enablement).
- **Growth direction**: Scaling global talent pool across 23+ countries (Philippines, India, Mexico, US, Nigeria, etc.) and increasing enterprise adoption through compliance certifications.
- **Operational efficiency**: Automating vetting, training, and quality processes to maintain high service consistency while growing headcount.

## Why Work Here
- **Culture**: Inclusive, fun work environment with opportunities for career growth, upskilling, and paid training. Rated 3.7/5.0 on employer reviews (356 reviews) with work-life balance at 3.9, culture at 3.8.
- **Remote/hybrid policy**: Fully remote (100% work-from-home) with US work hours for most roles; positions available across multiple time zones (e.g., US, Philippines, India, Latin America).
- **Notable perks**: Performance incentives, job security and stability, holiday & overtime pay, supportive team, opportunities for advancement.
- **Engineering culture**: Mobile and engineering leaders are present (e.g., Mobile Engineer Leader, Head of Engineering); React Native Developer roles indicate modern tech stack.

## Sources
1. [linkedin.com](https://linkedin.com/company/wingassistant)
2. [get.wingassistant.com](https://get.wingassistant.com/)
3. [leadiq.com](https://leadiq.com/c/wing-assistant/5a1daaf52300005b009fbca2)
4. [wingassistant.com](https://wingassistant.com/careers/us/executive-assistant-us-columbus/)
5. [linkedin.com](https://linkedin.com/company/wing-india)

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