--- title: 'Executive Assistant at AEVEX' canonical: 'https://feeny.ai/job/executive-assistant-aevex-boca-raton-c5yy7d5j3a5g' type: 'job' last_seen: '2026-10-18' --- # Executive Assistant at AEVEX - **Company:** AEVEX - **Location:** Boca Raton, FL - **Posted:** 2026-09-28 - **Last confirmed live:** 2026-10-18 - **Apply:** https://job-boards.greenhouse.io/aevexaerospace/jobs/5431366008 ## Job description This is an hybrid position at our Ft. Lauderdale and Boca Raton Location As the Executive Assistant you will play a crucial role in ensuring the smooth and efficient operation in the organization. You will be responsible for managing executive schedule, coordinating communications and meetings, travel arrangements and handling confidential information. Essential Functions - Proactively own and execute scheduling to ensure time is prioritized according to current initiatives. - Manage complex travel logistics including planning, booking and creating itineraries in advance of domestic and international trips. - Prepare, verify, and process travel vouchers upon travel return - Purchase office supplies and other items as requested and prepare and process and track respective expense reports through payment completion - Coordinate appointments, correspondence, and communications with other administrators - Manage, plan and execute on-site meetings, and offsite meetings to include hotel, travel, and dinner reservations when necessary. - Manage, generate, and coordinate executive correspondence and documentation - Handle meeting set-ups, physical logistics, conference call and VTC arrangements - Work with other administrators and meeting participants to efficiently and effectively schedule meetings - Coordinate office activities and operations to secure efficiency and compliance to organization policies - Obtain and collate information and data from electronic or paper files - Review/direct/proof correspondence accuracy and compliance to the proper personnel - Facilitate program access request routing and circulation - Coordinate with Finance, HR, Security, and/or facilities to resolve issues - Perform other duties as assigned - Regular and reliable attendance on a full time basis [or in accordance with posted schedule]. - Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices. - Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture. ## Qualifications and Competencies - Must have expert-level use of the Microsoft Office Suite (Word, Excel, and PowerPoint), Adobe Acrobat applications, and Explorer, Firefox, and Chrome web browsers - Excellent written and verbal communication skills and a strong sense of professionalism - Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions. - Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor. - Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment. - Strong interpersonal skills and ability to build relationships cross-functionally. - Ability to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. - Intuitive problem-solver with thoughtful anticipation of deliverables. - Full comprehension of office management systems and procedures. - Military background or familiarity with US DoW terminology preferred - Familiarity with Maritime vessels and operations preferred Education / Certifications - Bachelor of Arts (BA) preferred ## Experience - Minimum of 5+ years’ experience reporting directly to senior management, to include calendar coordination and management, travel coordination, and task and assignment prioritization based on corporate guidance - Experience scheduling travel arrangements for management Security Clearance - Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is: Frequently required to sit, and to reach to use computers and other office equipment. For the purpose of this summary, occasionally is used to represent up to 1/3 of the time given to the work day, frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time. ## About AEVEX AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia. AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees. Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information. Equal Employment Opportunity: AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws. ## About AEVEX ## Company Overview - **One-liner**: AEVEX designs, manufactures, and deploys autonomous systems, navigation technologies, and mission solutions for U.S. and allied defense forces. - **Entity Type**: Private (LLC – backed by undisclosed investors) - **Headquarters**: Solana Beach, California, USA (with major facilities in Tampa, Florida; Crestview, Florida; Murrieta, California; and Huntsville, Alabama) - **Founded**: Not publicly available - **Founders**: Not publicly available ## Core Business - **Primary industries**: Defense technology, aerospace, unmanned systems, autonomous navigation, intelligence, surveillance, and reconnaissance (ISR) - **Target customers**: U.S. Department of Defense, allied military forces, government agencies (B2G) - **Mission**: “To design, deliver, and scale autonomous systems that create a decisive advantage in the modern battlespace.” ## Products & Services - **[CompassX](https://aevex.com/)**: Open‑standards, AI‑driven navigation and autonomy platform for crewed and uncrewed systems, including GPS‑denied navigation and autonomous targeting. - **[Atlas](https://aevex.com/)**: Group II autonomous precision strike system with high payload‑to‑GTOW ratio for tactical dominance. - **[Disruptor](https://aevex.com/)**: Next‑generation autonomous precision strike system for extended endurance, multi‑domain versatility (precision attack, ISR, communications relay, EW). - **[Raker](https://aevex.com/)**: Long‑endurance, fixed‑wing uncrewed aircraft system (UAS) produced via digital engineering and additive manufacturing. - **[Vandal](https://aevex.com/)**: Low‑signature UAS with vision‑based navigation, electric propulsion, and RF‑transparent materials for stealthy operations. - **[Mako Lite](https://aevex.com/)**: Lightweight, expeditionary unmanned surface vessel for maritime ISR, logistics, and communications. - **[Mariana](https://aevex.com/)**: Long‑endurance ISR UAS with open architecture, autonomous operation, and modular payload design. - **Engineering & Mission Support**: Aircraft engineering, ISR operations, systems integration, and sustainment services. ## Market Standing - **Valuation / Market Cap**: Not disclosed - **Key Metric (Private)**: Total funding – not publicly available; notable contract wins include an $18.5M U.S. Air Force contract for UAS and engineering services, a $15.2M option year for real‑time aerial intelligence for California, and $15.6M in U.S. Air Force mission‑support contracts. - **Notable Investors / Partners**: Unnamed; recent acquisitions include Veth Research Associates (contested/GPS‑denied navigation) and select assets from RapidFlight (additive manufacturing). - **Growth Signals**: - Opened a 60,000 sq ft UAS production facility and showroom in Florida. - Launched “Drone Factory of the Future” using additive manufacturing for rapid, scalable production. - Achieved AS9100 certification (aerospace quality standard). - Leadership transition: Brian Raduenz becomes Executive Chairman, Roger Wells appointed CEO. - Active hiring: 103 job openings across multiple locations. ## Competitive Advantages - **Speed & Scale**: Digital engineering and additive manufacturing enable rapid prototyping and production at the edge (Drone Factory of the Future). - **Open Architecture**: CompassX platform integrates crewed and uncrewed systems with AI‑driven autonomy, resistant to GPS denial. - **Proven in Conflict**: Systems designed and built for real‑world modern battlespace conditions, with a focus on contested and denied environments. - **Vertical Integration**: From hardware (UAS, USV) to software (autonomy, navigation) to mission support and ISR services. ## Strategic Focus - Scaling autonomous systems production through the Drone Factory of the Future. - Expanding UAS portfolio for multi‑domain operations (air, maritime, ground). - Deepening capabilities in contested environments (GPS‑denied navigation, low‑signature platforms). - Strengthening relationships with U.S. and allied defense customers via speed‑to‑need delivery and proven performance. ## Why Work Here - **Culture**: Mission‑driven, values of Accountability, Integrity, Tenacity, Excellence, Teamwork. Emphasis on “moving the mission faster, farther, and forward.” - **Benefits**: Comprehensive medical/dental/vision, Health FSA / HSA, 401(k) with employer match, generous paid time off and holidays, 2 weeks paid parental leave, professional development stipend, monthly gym stipend, wellness initiatives, EAP, life and disability insurance. - **Work Arrangements**: Multiple on‑site locations (Solana Beach, CA; Tampa & Crestview, FL; Murrieta, CA; Huntsville, AL). Remote/hybrid policy not explicitly stated; roles likely on‑site due to defense nature. - **Growth**: 103 active job postings across engineering, operations, business development, IT, HR, and more. Opportunity to work on cutting‑edge autonomous systems in a high‑growth defense tech company. ## Sources 1. [aevex.com](https://aevex.com/) – Official website (products, mission, values, news) 2. [aevex.com/who-we-are](https://aevex.com/who-we-are/) – Mission, vision, values, and culture 3. [aevex.com/careers](https://aevex.com/careers/) – Careers page with benefits overview 4. [job-boards.greenhouse.io/aevexaerospace](https://job-boards.greenhouse.io/aevexaerospace) – Active job listings (103 roles) 5. [linkedin.com/company/aevex-aerospace](https://www.linkedin.com/company/aevex-aerospace) – LinkedIn profile (headquarters, industry) ## Other roles at AEVEX - [FSR4](https://feeny.ai/job/fsr4-aevex-tampa-91b354kcw1c1) — Tampa, FL - [Electrical Engineer 3](https://feeny.ai/job/electrical-engineer-3-aevex-dayton-x1p77081bq5t) — Dayton, OH / Tampa, FL - [Senior FP&A Analyst](https://feeny.ai/job/senior-fp-a-analyst-aevex-solana-beach-8eydgcgrc0g9) — Solana Beach, CA - [VP, Business Development](https://feeny.ai/job/vp-business-development-aevex-united-states-gkm3ww91sayq) — United States - [Senior Mechanical Drafter - SolidWorks](https://feeny.ai/job/senior-mechanical-drafter-solidworks-aevex-baltimore-52561sz0gsx5) — Baltimore, MD - [Software Engineer, Mid-Level](https://feeny.ai/job/software-engineer-mid-level-aevex-baltimore-kycr12azhsyy) — Baltimore, MD - [Engineering Technician 2](https://feeny.ai/job/engineering-technician-2-aevex-tampa-8e9v2mahrhga) — Tampa, FL - [Engineering Technician 2](https://feeny.ai/job/engineering-technician-2-aevex-tampa-5zy8dwaq65h7) — Tampa, FL - [Sr. Project Engineer](https://feeny.ai/job/sr-project-engineer-aevex-dayton-7tqb62aej6an) — Dayton, OH / Tampa, FL - [Engineering Technician 2 - Electrical/ Mechanical](https://feeny.ai/job/engineering-technician-2-electrical-mechanical-aevex-tampa-st8dzzmqn09a) — Tampa, FL