---
title: 'Executive Assistant at Harbor'
canonical: 'https://feeny.ai/job/executive-assistant-harbor-united-states-mj928fv8hgav'
type: 'job'
last_seen: '2026-10-16'
---

# Executive Assistant at Harbor

- **Company:** Harbor
- **Location:** United States
- **Work type:** remote
- **Posted:** 2026-10-09
- **Last confirmed live:** 2026-10-16
- **Apply:** https://job-boards.greenhouse.io/harborglobal/jobs/5262418007

## Job description

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.  This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.

This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage).

Key Responsibilities:

Executive Support:

- Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives
- Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
- Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
- Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
- Coordinate domestic and international travel, including complex itineraries and last-minute changes.
- Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
- Manage expense reporting and administrative documentation
- Draft correspondence and internal communications

Strategic Partnership:

- Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands
- Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders
- Support planning and tracking of key initiatives and business objectives
- Help prepare leaders for meetings and client engagements
- Maintain visibility into strategic priorities and ensure follow-through on action items
- Serve as a discreet and highly confidential gatekeeper

Cross-Functional Coordination:

- Interface with senior stakeholders across the UK, US, and global teams
- Help drive operational alignment between leadership and execution teams
- Support special projects and transformation initiatives as required

Experience & Qualifications:

- Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment
- 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
- Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
- Experience simultaneously supporting multiple senior executives strongly preferred.
- Experience in a PE-backed, global, or rapidly scaling organization is advantageous.
- Proven ability to operate independently with sound judgment and limited day-to-day direction.
- Demonstrated discretion handling highly confidential and sensitive information.
- Strong executive presence and ability to interact credibly with senior internal and external stakeholders.

Skills & Attributes:

- Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
- Highly organized with exceptional attention to detail
- Strategic thinker with strong execution capability
- Excellent written and verbal communication skills
- Strong interpersonal skills and executive presence
- Calm under pressure and able to manage competing priorities
- Comfortable operating independently while partnering cross-functionally

Desirable:

- Experience in a PE-backed or scaling organization
- Experience supporting board-level or C-suite executives

Requirements:

- Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed).
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)
- Experience in a similar office administration, facilities, operations, or executive support role

About Us:

Harbor is the preeminent provider of expert services across strategy, legal technology, operations, and intelligence. Our globally integrated team of 900+ strategists, technologists, and specialists navigate alongside our clients – leading law firms, corporations, and their law departments – to provide essential resources and invaluable insights. Anchored in a rich heritage of deep knowledge, steadfast relationships, and mutual respect, our unwavering dedication lies in shaping the future of the legal industry and fostering enduring partnerships within our community and ecosystem.

Harbor is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, marital status, civil union status, national origin, ancestry, age, parental status, disabled status, veteran status, or any other legally protected classification, in accordance with applicable law.

## About Harbor

## Company Overview
- **One-liner**: Harbor Global is a globally integrated legal technology and consulting services firm that helps law firms and corporate law departments achieve breakthrough outcomes through strategy, technology, operations, and intelligence.
- **Entity Type**: Private (bootstrapped; no public funding rounds disclosed)
- **Headquarters**: Chicago, Illinois, United States (primary hub; major offices also in Moncton, Manila, London, and Sydney)
- **Founded**: Not publicly available
- **Founders**: Not publicly available

## Core Business
- **Primary industry**: Legal Technology and Consulting Services
- **Target customers**: B2B – leading law firms, corporations, and their in-house legal departments
- **Mission**: To be a globally integrated organization where colleagues, clients, and partners can thrive, with an ambitious commitment to client success.

## Products & Services
- **Legal Technology + Operations**: Advisory, implementation, and operational support for legal technology systems and workflows.
- **Research + Intelligence**: Expert solutions in research, library, and information management to address complex information challenges.
- **Vendor Governance + Sourcing**: Vendor management and sourcing solutions to minimize risks and optimize controls and compliance.
- **Strategy + Transformation**: Combining industry insights with strategy, technology, and business consulting to help clients set and execute their direction.
- **Harbor Labs**: Legal engineering solutions that help enterprises use advanced technology to accelerate the speed of business.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Over 900 industry experts globally (team of ~800–900 employees, as stated on the company website)
- **Notable Investors/Partners**: Not publicly available
- **Growth Signals**: Currently listing 30 open roles on Greenhouse (July 2025/2026); expansion of Data & AI Strategy leadership (Senior Director, Senior Manager); global remote-first hiring across US, Canada, UK, Australia, and Philippines.

## Competitive Advantages
- **Multidisciplinary integration**: Teams are organized into specialist groups aligned with key client functions, enabling seamless collaboration across legal, technology, operations, and intelligence.
- **Remote-first culture**: A significant portion of the 800+ team works from home, supported by offices and co-located workspaces – a model that attracts top talent globally.
- **Deep domain expertise**: A "deep bench" of experts spanning legal technology, sourcing, research, and transformation, allowing tailored solutions for complex legal challenges.

## Strategic Focus
- **Data & AI**: Recent hires for Senior Director and Senior Manager of Data & AI Strategy signal a push to embed AI and data analytics into client solutions.
- **Client relationship expansion**: Emphasis on building lasting connections and fostering community within the legal industry.
- **Global growth**: Continued expansion of remote teams and office hubs in key jurisdictions (US, Canada, UK, Australia, Philippines).

## Why Work Here
- **Flexible work environment**: Remote-first culture with the option to work from home, co-located workspaces, or on-site with clients. Offices available in major hubs.
- **Comprehensive benefits**: Medical, dental, vision, mental health support, life insurance, disability, wellness benefits, retirement savings with employer matching, flexible PTO, parental leave, and statutory holidays.
- **Career development**: Training and development programs, employee assistance, and a clear interview process that may include behavioral, case-study, or technical interviews.
- **Culture**: Values-driven organization focused on client success, inclusive community, resilient connections, and collaboration. Described as a place where employees can "work amongst the stars."

## Sources
1. [harborglobal.com](https://harborglobal.com/)
2. [harborglobal.com/careers/about-harbor](https://harborglobal.com/careers/about-harbor/)
3. [harborglobal.com/careers/for-applicants](https://harborglobal.com/careers/for-applicants/)
4. [job-boards.greenhouse.io/harborglobal](http://job-boards.greenhouse.io/harborglobal)
5. [harborglobal.com/careers](https://harborglobal.com/careers/)

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