--- title: 'Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US) at Energy Solutions - USA' canonical: 'https://feeny.ai/job/executive-assistant-ii-hybrid-oakland-ca-orange-ca-portland-or-us-energy-8hxyf3c9chxe' type: 'job' last_seen: '2026-09-09' --- # Executive Assistant II (Hybrid - Oakland, CA; Orange, CA; Portland, OR - US) at Energy Solutions - USA - **Company:** Energy Solutions - USA - **Location:** Oakland California, United States / Orange California, United States / Portland Oregon, United States - **Posted:** 2026-08-24 - **Last confirmed live:** 2026-09-09 - **Apply:** https://job-boards.greenhouse.io/energysolutions/jobs/5203895007 ## Job description Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers. Energy Solutions is seeking an Executive Assistant II to join a team of administrative professionals to support senior leaders and help keep executive operations running smoothly. In this role, you’ll manage complex calendars across time zones, streamline communications, prepare executive materials, coordinate travel and meetings, track key priorities, and ensure important details never fall through the cracks. This is an opportunity for someone who thrives in a fast-paced, mission-driven environment and enjoys being at the center of action. You’ll serve as a key liaison across teams and stakeholders, handle sensitive information with professionalism and discretion, and anticipate executive needs. If you’re energized by solving problems, event planning, managing competing priorities, building trusted relationships, and making executives and teams more effective, this role offers the chance to make a meaningful impact every day at Energy Solutions. The person filling this role will be required to work in a hybrid work environment from one of our offices in Oakland, CA; Orange, CA; or Portland, OR; and expected to be in the office a minimum of once a week. Responsibilities include, but are not limited to: - Coordinate, prioritize, and manage complex executive calendars across multiple time zones, resolving scheduling conflicts as needed. - Screen, prioritize, and respond to email correspondence and incoming communications on behalf of the executive. - Track, monitor, and follow up on key action items, deliverables, and deadlines to ensure timely completion. - Adapt to shifting priorities by anticipating next steps and supporting real-time executive needs. - Coordinate travel itineraries by planning, confirming, and adjusting logistics to support seamless executive travel. - Prepare detailed meeting agendas, briefing materials, and presentations for internal and external meetings. - Collaborate with other Executive Assistants to align priorities and ensure cohesive executive team support. - Prepare, review, and reconcile expense reports and monthly statements in accordance with company guidelines. - Support ongoing special projects by coordinating tasks, tracking progress, and sharing updates. - Review executive workflows and identify opportunities to improve organization, efficiency, or communication. Minimum Qualifications: - A bachelor's degree. - A minimum of 3 years of professional experience in related administrative roles (e.g., Administrative Assistant, Office Manager), including a minimum of 3 years providing direct executive support. - Experience supporting time and expense reporting functions within an ERP system. - Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, OneNote, and SharePoint. - Advanced proficiency with collaboration and conferencing tools such as Slack, Monday.com, Zoom, or similar platforms. - Working knowledge of PowerPoint and Excel for preparing executive materials and tracking information. - Technical aptitude to learn and adapt to new software platforms required for the role. - Strong writing and proofreading skills for drafting and reviewing executive‑level correspondence and materials. - Ability to coordinate across multiple time zones and accommodate scheduling needs outside standard business hours when required. The salary range for this role is $85,000 – $115,000/annually with a target compensation of $85,000 - $97,750/annually based on experience and qualifications. Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical, dental and vision insurance, other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP). AI Use At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on one’s own skills, knowledge, and experience. To ensure the integrity and fairness of our interview process, the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills, knowledge and experience can truly shine. ## Equal Opportunity Employer Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations. Office Locations and a Remote Workforce Energy Solutions operates as a predominantly remote workforce with offices in  [six different locations](https://energy-solution.com/contact-us/). Employees who reside within 40 miles of an office (except New York) will be assigned to that location, though in-office attendance requirements may vary by team. At this time, we are not accepting applications from candidates residing in the following states: Delaware, Kentucky, Mississippi, Montana, Nebraska, and North Dakota. Background Check Information Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer. Reasonable Accommodations Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application, interviewing, and/or completing any pre-employment testing, or otherwise participating in the employee selection process, please email accommodation@energy-solution.com. [Privacy Notice for Job Applicants](https://energy-solution.com/wp-content/uploads/2023/07/ES-Privacy-Notice-for-Job-Applicants.pdf) ## About Energy Solutions - USA ## Company Overview - **One-liner**: Energy Solutions is a mission-driven, employee-owned firm that designs and implements large-scale, market-based programs to reduce carbon, energy, and water use, helping utilities, governments, and private clients combat climate change. - **Entity Type**: Private (Employee Stock Ownership Plan – ESOP) - **Headquarters**: Oakland, California, United States - **Founded**: 1995 - **Founders**: Sam Cohen (President/CEO) ## Core Business - **Primary industry/industries**: Clean energy, energy efficiency, building decarbonization, demand management, renewable energy, clean transportation, codes and standards, carbon reduction, water management. - **Target customers**: Utilities (gas, electric, water), local/state/federal government agencies, community choice aggregators (CCAs), fleet operators, school districts, EV dealerships, and other commercial/industrial stakeholders. Primarily B2B and B2G. - **Mission or purpose statement**: “To combat climate change through market-based, cost-effective energy, carbon, and water management solutions that make big impacts.” [energy-solution.com](https://energy-solution.com/) ## Products & Services For each major offering: - **Program Design & Management**: End-to-end design and administration of energy efficiency, demand management, and renewable energy programs for utility and government clients. - **Market Development & Transformation**: Strategies to drive adoption of clean energy technologies and practices, including trade ally networks and consumer engagement. - **Policy & Market Research**: Deep analysis of energy markets, codes, and standards to inform regulatory advocacy and program design. - **Data Analytics & Reporting**: Custom data platforms and reporting tools to track energy savings, GHG reductions, and program performance. - **Process Automation**: Workflow automation and software solutions to streamline program operations. - **Engineering & Technical Evaluation**: Technical assessments of energy efficiency technologies, building systems, and distributed energy resources. - **Marketing & Creative Services**: Campaign development and creative content to support program outreach and customer engagement. ## Market Standing - **Valuation/Market Cap**: Not publicly available (privately held, employee-owned). - **Key Metric**: Annual Revenue of $24.8M (LinkedIn estimate, likely based on public signals). [linkedin.com](https://www.linkedin.com/company/energy-solutions) - **Notable Investors/Partners**: Not applicable (no external investors). Key clients include major utilities and government agencies across North America. - **Growth Signals**: Headcount of 472 employees (+7.1% YoY, +50 people) as of mid-2025. Operates in 18 countries (including Brazil, India, UAE, Canada, Tunisia). The company’s programs have supported policies that will reduce 1.8 billion tons of CO2e through 2050. [energy-solution.com](https://energy-solution.com/careers/) ## Competitive Advantages - **Employee Ownership**: 100% vested ESOP aligns every employee with the company’s long-term success and mission. - **30 Years of Market Transformation**: Pioneered market-based approaches to energy efficiency and carbon reduction, with deep relationships across utilities and government. - **Proven Impact**: Achieves outsized results – e.g., annual GHG reductions per employee equivalent to taking 50,000 cars off the road. [energy-solution.com](https://energy-solution.com/) - **Full-Service Capability**: From policy research and program design to data analytics and marketing, providing integrated solutions under one roof. ## Strategic Focus - **Scaling Impact**: Expanding into new geographies and sectors (clean transportation, building decarbonization, distributed energy resources). - **Technology Enablement**: Investing in process automation, Salesforce development, and data analytics to improve program efficiency. - **Inclusion, Diversity, Equity, Accessibility (IDEA)**: Embedding IDEA into all aspects of work to ensure solutions reach vulnerable communities. [energy-solution.com](https://energy-solution.com/careers/) - **Talent Development**: Promoting from within, offering professional development stipends, and maintaining a strong mentorship culture. ## Why Work Here - **Mission-Driven Culture**: Employees are passionate about solving climate change – “smart, motivated people with ‘good kindergarten skills’ – curiosity, respect, teamwork, and a healthy sense of fun.” [energy-solution.com](https://energy-solution.com/about-us/) - **Employee Ownership**: All employees participate in the ESOP, sharing in the company’s success. - **Work Flexibility**: Hybrid and remote roles available across the U.S. (offices in Oakland, CA; Portland, OR; Orange, CA; Boston, MA; Chicago, IL; New York, NY). Flexible hours and floating holidays. - **Benefits**: Competitive compensation + annual bonus; health/dental/vision (PPO/HMO); 401(k) with 100% immediate vesting match; generous PTO; paid parental leave; professional development stipends; Employee Assistance Program. - **Inclusion Score**: 12.2 points higher than industry average (based on Diversio survey, Jan 2025). [energy-solution.com](https://energy-solution.com/careers/) - **Growth Opportunities**: Many senior leaders promoted from within; strong emphasis on lifelong learning and mentorship. ## Sources 1. [energy-solution.com – About Us](https://energy-solution.com/about-us/) 2. [energy-solution.com – Careers](https://energy-solution.com/careers/) 3. [energy-solution.com – Home](https://energy-solution.com/) 4. [linkedin.com – Energy Solutions](https://www.linkedin.com/company/energy-solutions) 5. [job-boards.greenhouse.io – Energy Solutions Jobs](https://job-boards.greenhouse.io/energysolutions) ## Other roles at Energy Solutions - USA - [Solar Programs, Associate - Consumer Protection (Hybrid - Chicago, IL - US)](https://feeny.ai/job/solar-programs-associate-consumer-protection-hybrid-chicago-il-us-energy-vrjkhw5trnnq) — Chicago Illinois, United States - [Rebate Processing Coordinator - (Hybrid - Boston, MA; New York, NY - US)](https://feeny.ai/job/rebate-processing-coordinator-hybrid-boston-ma-new-york-ny-us-energy-solutions-9rvfbgwsd3vp) — Boston Massachusetts, United States / New York New York, United States - [Project Manager II - Solar Programs Outreach - (Hybrid - Chicago, IL - US)](https://feeny.ai/job/project-manager-ii-solar-programs-outreach-hybrid-chicago-il-us-energy-geqet9887p2y) — Chicago Illinois, United States - [Director, Energy Efficiency - Midwest](https://feeny.ai/job/director-energy-efficiency-midwest-energy-solutions-usa-united-states-rf854p9kqyyd) — United States - [Energy Efficiency Project Manager I (Remote - US)](https://feeny.ai/job/energy-efficiency-project-manager-i-remote-us-energy-solutions-usa-northeast-029ptmaqpaqg) — Northeast / United States - [Director of Solar Outreach and Market Strategy (Remote -Illinois, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-illinois-us-energy-at2pqhc6p8a6) — Chicago Illinois, United States - [Energy Efficiency Project Manager I (Remote - US)](https://feeny.ai/job/energy-efficiency-project-manager-i-remote-us-energy-solutions-usa-united-states-4gmmztvs23sg) — United States - [Director of Solar Outreach and Market Strategy (Remote - Wisconsin, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-wisconsin-us-energy-a47yj47rkm13) — United States - [Director of Solar Outreach and Market Strategy (Remote - Indiana, US)](https://feeny.ai/job/director-of-solar-outreach-and-market-strategy-remote-indiana-us-energy-p8fv0e362qnt) — United States - [Solar Programs, Application Processing Associate (Hybrid - Oakland, CA; Portland, OR; Chicago, IL - US)](https://feeny.ai/job/solar-programs-application-processing-associate-hybrid-oakland-ca-portland-or-rfqhm8sprtf8) — Chicago, IL / Oakland, CA / Portland, OR