---
title: 'Executive Assistant at MaintainX'
canonical: 'https://feeny.ai/job/executive-assistant-maintainx-miami-tx4eez1vrex8'
type: 'job'
last_seen: '2026-09-06'
---

# Executive Assistant at MaintainX

- **Company:** [MaintainX](https://feeny.ai/companies/maintainx)
- **Location:** Miami, FL
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2025-11-21
- **Last confirmed live:** 2026-09-06
- **Apply:** https://jobs.ashbyhq.com/maintainx/a27374b5-5141-4985-9f58-49637f5acf6a/application

**Skills:** Google Workspace, Gmail, Calendar, Docs, Sheets, Slides

> Provide direct administrative support to the CEO and VP, managing complex calendars, global travel logistics, and cross-functional coordination. The role requires strong organizational skills, critical thinking, and the ability to handle sensitive information in a fast-paced environment.

## Job description

MaintainX is a leading mobile-first work execution platform for industrial and frontline teams. More than 13,000 customers, including Duracell, McDonald's, Shell, DHL and Volvo, use MaintainX to cut unplanned downtime and run better operations, across 13.9 million managed assets and 79.5 million completed work orders.

In August 2026 MaintainX became part of Autodesk, joining Autodesk Operations Solutions https://adsknews.autodesk.com/en/views/inside-autodesk-operations-solutions/, the organization unifying Autodesk's operations platform alongside Tandem, FlexSim and Fusion Operations. Autodesk's strategy is to converge design, make and operate into one continuous lifecycle: design an asset, build it, run it, then feed what you learn running it back into the next design. Autodesk had design and make. Operate is the phase that tells you what actually happened, and it is ours.

Our Executive Assistant will provide direct support to the Head of the MaintainX product within Autodesk, as well as the Chief of Staff, and our Director of Partnerships.

The ideal candidate will have superior critical thinking and organizational skills to streamline workflows and solve a wide variety of challenges. They will also be particularly personable, as they will constantly interact with a wide range of operators, internally and externally.

This role will be based in the MaintainX Miami office in a hybrid capacity, along with occasional travel potentially required.

What you'll do:

Executive Calendar Leadership:

- Oversee complex and dynamic calendar management for our leader, ensuring the thoughtful prioritization of competing requests. Proactively anticipate scheduling needs, resolve conflicts with sound judgment, and provide strategic recommendations that support seamless daily operations.

Global Travel & Logistics Management:

- Plan, coordinate, and supervise intricate domestic and international travel itineraries. Manage visas, transportation, lodging, and on-site logistics. Ensure timely and accurate preparation, submission, and reconciliation of all travel-related expenses.

Executive Preparedness & Communication Flow:

- Keep our leader fully informed of upcoming commitments, priorities, and required follow-ups. Anticipate needs in advance of meetings, presentations, and conferences to ensure optimal preparation and flawless execution.

Cross-Functional Coordination:

- Collaborate across departments to organize calendars, orchestrate complex activities, and support internal and external engagements, conferences, and strategic initiatives.

Issue Management & Prioritization:

- Assess, research, and triage incoming issues and inquiries—including high-sensitivity matters—determining the appropriate course of action, response, or delegation.

Professional Correspondence & Documentation:

- Draft polished correspondence, memoranda, spreadsheets, charts, and presentations. Maintain a high standard of accuracy through diligent proofreading and editorial judgment.

Presentation & Information Management:

- Develop compelling presentations, distribute critical information, and coordinate cross-team efforts as needed. Establish and maintain efficient information and document management systems.

Financial Administration:

- Prepare, process, and track expense reports with accuracy and timeliness.

Event & Meeting Coordination:

- Plan and execute meetings, team gatherings, and executive-level events with precision, creativity, and attention to detail. Manage on-site visits and ensure all logistics are executed flawlessly.

Liaison & Relationship Management:

- Serve as a trusted representative of the CEO, acting as a bridge to internal teams, cross-functional leaders, and external partners. Cultivate strong, collaborative relationships across all levels of the organization.

Operational Excellence:

- Exercise sound judgment in planning, prioritizing, and organizing a diverse workload. Recommend enhancements to office procedures, workflows, and best practices to improve efficiency and effectiveness.

Confidentiality & Compliance:

- Uphold the highest standards of discretion and professionalism when handling sensitive, strategic, and confidential information.

Office & Cultural Stewardship:

- Support office-based events and initiatives involving executive leadership. Champion and model the company’s culture and core values in all interactions, fostering a positive and high-performing environment.

About you:

- Bachelor's Degree (preferred but not required)
- 5+ years of experience in an Executive Assistant or high-level administrative support role.
- Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
- A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.
- Strong interpersonal, written, and oral communication skills.
- High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.
- An ability and willingness to adapt to a rapidly changing business.
- Effective collaboration and communication skills are required, including information exchange with internal and external contacts.

Our mission is to keep the physical world running. Factories, fleets, hospitals and campuses stay up because the people who maintain them have tools worth using. That is what we build.

Compensation and benefits. Base pay is one part of the package. Depending on the role, compensation may also include commission, an annual bonus and equity. Benefits differ by country. For roles in the United States, Autodesk’s benefits are described at benefits.autodesk.com http://benefits.autodesk.com. For roles in Canada and other countries, the plan differs on health coverage, retirement and leave, and your recruiter will walk you through it.

Belonging. We take pride in a culture where everyone can thrive. More at autodesk.com/company/global-belonging http://autodesk.com/company/global-belonging. More on where this is going: Autodesk CEO Andrew Anagnost on building the future of connected operations, and AOS SVP Stephen Hooper on welcoming MaintainX to Autodesk.

## About MaintainX

## Company Overview
- **One-liner**: AI-powered maintenance and asset management platform for frontline teams.
- **Entity Type**: Private (pending acquisition by Autodesk)
- **Headquarters**: San Francisco, CA, USA
- **Founded**: Not publicly available
- **Founders**: Chris Turlica (CEO) and Hugo Dozois-Caouette (CTO) – [getmaintainx.com](https://www.getmaintainx.com/about)

## Core Business
- **Primary industries**: Industrial maintenance software (CMMS / EAM), serving manufacturing, facilities management, hospitality, and other asset-heavy sectors.
- **Target customers**: B2B, mid-market to enterprise, focused on deskless frontline workers.
- **Mission**: “Deliver one platform for maintenance, repair, and operations to keep the physical world running.” – [getmaintainx.com](https://www.getmaintainx.com/careers)

## Products & Services
- **MaintainX Platform (CMMS + AI)**: A mobile-first, AI-powered solution covering work order management, preventive & predictive maintenance, parts inventory, safety/compliance checklists, and natural‑language reporting. Integrates with existing ERP/MES systems and is SOC 2 Type II / ISO 27001 certified. – [getmaintainx.com](https://www.getmaintainx.com/)

## Market Standing
- **Valuation**: $2.5 billion (as of Series D, 2025) – [greatplacetowork.com](https://www.greatplacetowork.com/en/certified-company/7047500)
- **Total Funding**: $254 million (including $150 M Series D) – same source
- **Key Metric**: Over 14,000 companies use MaintainX – [getmaintainx.com](https://www.getmaintainx.com/)
- **Notable Investors/Partners**: Not specified in provided sources; the company is under a definitive agreement to be acquired by Autodesk.
- **Growth Signals**: Acquisition by Autodesk; Great Place To Work‑certified; recognized as a leader in CMMS; rapid scaling with 227 U.S. employees.

## Competitive Advantages
- **AI‑native platform** built specifically for deskless workers, with predictive maintenance and anomaly detection.
- **Ease of use** replacing paper‑based workflows; rapid implementation (200 sites in 9 weeks).
- **Enterprise security certifications** (SOC 2, ISO 27001) and integration with major systems.
- **Strong employee culture** – 94% employee approval rating for CEO, 91 RepVue score (top 5% of sales orgs). – [greatplacetowork.com](https://www.greatplacetowork.com/en/certified-company/7047500), [getmaintainx.com](https://www.getmaintainx.com/careers)

## Strategic Focus
- Integration with Autodesk’s “design, make, operate” ecosystem to expand from maintenance into broader operational workflows.
- Continued investment in AI capabilities for frontline teams.
- Scaling globally with a hybrid workforce and high‑trust culture.

## Why Work Here
- **Culture**: “High‑growth, high‑trust” – flat, lean, humble team; values include “Collaboration over Ego” and “Excellence is our Standard.” – [getmaintainx.com](https://www.getmaintainx.com/careers)
- **Work policy**: Hybrid (flexibility to move fast with autonomy), unlimited time off.
- **Compensation**: Competitive pay, meaningful equity, performance bonuses.
- **Perks**: Catered lunches, off‑sites, hackathons, L&D budget, comprehensive health & wellness, parental support.
- **Glassdoor rating**: 4.2 / 5.0; 80% would recommend to a friend; 94% approve of CEO Chris Turlica. – [glassdoor.com](https://www.glassdoor.com/Reviews/MaintainX-Reviews-E3136296.htm)
- **Top‑rated**: #25 Fortune Best Workplaces in the Bay Area (Small & Medium) for 2026. – [greatplacetowork.com](https://www.greatplacetowork.com/en/certified-company/7047500)

## Sources
1. [getmaintainx.com – About](https://www.getmaintainx.com/about)
2. [getmaintainx.com – Careers](https://www.getmaintainx.com/careers)
3. [getmaintainx.com – Product](https://www.getmaintainx.com/)
4. [greatplacetowork.com – MaintainX profile](https://www.greatplacetowork.com/en/certified-company/7047500)
5. [glassdoor.com – MaintainX reviews](https://www.glassdoor.com/Reviews/MaintainX-Reviews-E3136296.htm)

## Other roles at MaintainX

- [Applied AI Engineer](https://feeny.ai/job/applied-ai-engineer-maintainx-san-francisco-qdq8pd728ahj) — San Francisco, CA
- [Senior Applied Scientist, Parts Intelligence & Inventory Optimization](https://feeny.ai/job/senior-applied-scientist-parts-intelligence-inventory-optimization-maintainx-het6pfjww3ef) — San Francisco, CA
- [Manager, Mid-Market Account Executive Team](https://feeny.ai/job/manager-mid-market-account-executive-team-maintainx-united-states-c7xr62nzeskw) — United States
- [Full-Stack Developer - IAM](https://feeny.ai/job/full-stack-developer-iam-maintainx-san-francisco-tscym7bmq6jn) — San Francisco, CA
- [Manager, Emerging Account Management](https://feeny.ai/job/manager-emerging-account-management-maintainx-united-states-7ng0ga44b3qx) — United States
- [Manager, Emerging Account Management](https://feeny.ai/job/manager-emerging-account-management-maintainx-canada-thwrwtyxegr9) — Canada
- [Senior Software Developer, Search](https://feeny.ai/job/senior-software-developer-search-maintainx-san-francisco-5cv8hhx9cywb) — San Francisco, CA
- [Senior Software Developer, Search](https://feeny.ai/job/senior-software-developer-search-maintainx-toronto-r7rzj4c36rrd) — Toronto, Canada
- [Développeur en infrastructure – ingénierie de plateforme](https://feeny.ai/job/developpeur-en-infrastructure-ingenierie-de-plateforme-maintainx-montreal-1vcz13xr130h) — Montréal, Canada
- [Director of Platform Engineering](https://feeny.ai/job/director-of-platform-engineering-maintainx-san-francisco-m4fr28fkgmhv) — San Francisco, CA