---
title: 'Executive Assistant & Office Manager at Eyebot'
canonical: 'https://feeny.ai/job/executive-assistant-office-manager-eyebot-boston-zxcb8wnaajck'
type: 'job'
last_seen: '2026-10-17'
---

# Executive Assistant & Office Manager at Eyebot

- **Company:** Eyebot
- **Location:** Boston, MA
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-08
- **Last confirmed live:** 2026-10-17
- **Apply:** https://jobs.ashbyhq.com/eyebot/81aebdd5-822a-489d-83ac-fbe4a05a4660

## Job description

Reports to: Director of Operations Supports: Executive team Location: On-site at HQ in Charlestown (Boston), MA Travel: Minimal — occasional support at company events or offsites as needed

## About Eyebot

Eyebot is an outcome-focused technology company on a mission to make vision care accessible to everyone, equally. Headquartered in Boston’s Charlestown neighborhood and backed by top investors and the National Science Foundation, our vision test kiosk is reshaping how vision care is delivered. If you are passionate about solving big problems and building the future of vision care, we would love to hear from you.

## About the Role

We're looking for an Executive Assistant & Office Manager to keep our leadership team organized and our office running smoothly. This role is the go-to person for making sure our C-Suite is where they need to be, prepared for what's next, and not losing time to logistics, while also making the office a place where the team can focus and do their best work. You'll own executive calendars and travel, run the day-to-day of our office, and be the person the team turns to when something needs to get handled. As you get your footing, there's plenty of room to take on special projects across the business based on your interests and where the company needs help.

## What You'll Own

Executive Support

- Manage complex, fast-changing calendars for the C-Suite, including internal meetings, partner and investor meetings, and recurring cadences
- Book and manage domestic and international travel — flights, hotels, ground transportation, and itineraries — and handle changes or disruptions as they come up
- Prepare executives for their day: confirm meetings and flag conflicts early
- Coordinate scheduling across the broader executive team for leadership meetings and cross-functional syncs
- Process expense reports for the executives in line with our T&E policy
- Handle sensitive and confidential information with discretion

Office Management

- Order and coordinate team lunches three days a week
- Keep the office stocked with supplies, snacks, and kitchen essentials
- Serve as the first point of contact for day-to-day office needs — submitting maintenance requests, scheduling routine vendor visits (cleaning, IT, repairs), and following up until issues are resolved
- Manage incoming mail and packages, and help with coordinating outgoing shipments as needed
- Support People Ops in getting the office ready for new hires (desk setup, badge/building access, and a smooth first-day experience!)
- Coordinate visitor logistics for guests, partners, and interview candidates
- Help plan and run in-office team events, celebrations, and meetings

Special Projects

- Take on special projects as needs come up and as your interests grow
- Identify ways to make things run more smoothly for the exec team and the office, and put them into practice

## What We're Looking For

- Background as an EA, office manager, or admin is helpful but not required
- Highly organized and detail-oriented, able to juggle multiple calendars, priorities, and last-minute changes without dropping things
- Strong communicator who's comfortable working directly with senior leaders and the whole team
- Self-starter who takes initiative, anticipates needs, and is comfortable figuring things out without a playbook
- Sound judgment and discretion with confidential information
- Proficient with Google Workspace (Calendar, Gmail, Drive) and Slack, or quick to pick up new tools
- Collaborative, curious, kind, and adaptable

## About Eyebot

## Company Overview
- **One-liner**: Eyebot provides automated, AI-powered vision testing kiosks that deliver eyeglass prescriptions in under 90 seconds, expanding access to vision care.
- **Entity Type**: Private (Series A)
- **Headquarters**: Boston, Massachusetts, United States
- **Founded**: 2021
- **Founders**: Matthias Hofmann (Co-founder & CEO)

## Core Business
- Primary industry/industries: Healthcare Technology, Retail Health and Personal Care Products
- Target customers: B2B (retail partners like Zenni Optical, and optical brands), B2C (consumers aged 18-64 seeking convenient eyeglass prescriptions)
- Mission or purpose statement: "Our mission is to make vision care accessible to everyone, equally."

## Products & Services
- **Automated Vision Testing Kiosk**: A self-service, AI-powered kiosk that performs a 90-second vision test. It is designed for high-traffic retail environments (malls, grocery stores) and can deliver over 300 sessions per day, compared to a traditional lane's 15. The kiosk provides a clinically validated eyeglass prescription, which is reviewed and authorized by a licensed eye doctor.

## Market Standing
- **Valuation/Market Cap**: Not publicly available
- **Key Metric**: Total Funding of $29.93 million (as of latest data)
- **Notable Investors/Partners**: Investors include AlleyCorp, Ubiquity Ventures, Baukunst, Village Global, Ravelin Capital, and the National Science Foundation. Key partner: Zenni Optical.
- **Growth Signals**: Strong headcount growth of +76.2% year-over-year (31 employees as of mid-2026). Raised a $20 million Series A in early 2025 to accelerate national deployment of kiosks in malls, grocery stores, and other retail locations. Expanding partnerships, notably with Zenni Optical.

## Competitive Advantages
- **Unmatched Throughput**: A single kiosk can process over 300 vision tests per day, drastically outpacing traditional optometry lanes (max ~15 patients). This makes the solution highly scalable for retail partners.
- **Convenience & Accessibility**: Offers "always-on" service with no scheduling or planning required, removing key barriers to getting an eyeglass prescription.
- **Clinically Validated & Medically Oversight**: Every prescription is reviewed and authorized by a licensed eye doctor, combining automation with professional medical oversight to ensure accuracy and regulatory compliance.
- **Strong Backing**: Supported by top-tier venture capital and the National Science Foundation, providing resources for rapid scaling.

## Strategic Focus
- **National Expansion**: Using the $20 million Series A funding to deploy kiosks across the U.S. in high-traffic retail locations (malls, grocery stores).
- **Partnership Development**: Deepening integration with leading optical brands (like Zenni) to create a seamless path from prescription to purchase, driving engagement for retail partners.
- **Technology & UX Refinement**: Continuously improving the AI-driven testing accuracy and user experience to maintain a competitive edge.

## Why Work Here
- **Mission-Driven**: Employees are directly contributing to solving a critical access problem in healthcare—making vision care convenient and available to millions who are behind on their prescriptions.
- **High-Growth Environment**: With 76% yearly headcount growth and a fresh $20M Series A, the company is in a rapid scaling phase, offering significant opportunities for impact and career advancement.
- **In-Office Culture**: The team is based in a physical office in Boston, MA, fostering close collaboration and a strong team dynamic.
- **Cross-Functional Exposure**: With a relatively small team (31 employees) spanning technical, operations, medical, and commercial roles, employees often work across functions and have a broad impact.
- **Strong Backing & Stability**: Funded by top VCs and the National Science Foundation, providing a solid financial runway for its ambitious plans.

## Sources
1. [eyebot.co](https://www.eyebot.co/)
2. [builtin.com](https://builtin.com/company/eyebot)
3. [linkedin.com](https://www.linkedin.com/company/eyebotvision)
4. [cbinsights.com](https://www.cbinsights.com/company/eyebot)

## Other roles at Eyebot

- [Assembly Technician](https://feeny.ai/job/assembly-technician-eyebot-boston-gkm9ewam7trp) — Boston, MA
- [Hardware Assembly Technician](https://feeny.ai/job/hardware-assembly-technician-eyebot-boston-t967zwk6qen7) — Boston, MA
- [Production Technician](https://feeny.ai/job/production-technician-eyebot-boston-00jm28awn6p1) — Boston, MA
- [Electro-Mechanical Assembler](https://feeny.ai/job/electro-mechanical-assembler-eyebot-boston-k4jf96dnn2fy) — Boston, MA
- [Deployment & Logistics Manager](https://feeny.ai/job/deployment-logistics-manager-eyebot-boston-44qe5fr609rm) — Boston, MA
- [Manufacturing Technican](https://feeny.ai/job/manufacturing-technican-eyebot-boston-em2ev3bw7rd6) — Boston, MA
- [Field Support Specialist, Missouri - Central & Southwest](https://feeny.ai/job/field-support-specialist-missouri-central-southwest-eyebot-remote-d5gh02115pds)
- [Field Support Specialist, Northwest Missouri & Nebraska](https://feeny.ai/job/field-support-specialist-northwest-missouri-nebraska-eyebot-remote-h2x05kq8mncf)
- [Field Support Specialist, Missouri - St. Louis](https://feeny.ai/job/field-support-specialist-missouri-st-louis-eyebot-remote-brq7pyxbzgpt)
- [Executive Assistant & Office Manager](https://feeny.ai/job/executive-assistant-office-manager-blueland-new-york-qatv95tg0jkn) — New York, NY