---
title: 'Executive Assistant & Office Manager at Modern Life'
canonical: 'https://feeny.ai/job/executive-assistant-office-manager-modern-life-new-york-qkwzppa94b6f'
type: 'job'
last_seen: '2026-10-18'
---

# Executive Assistant & Office Manager at Modern Life

- **Company:** Modern Life
- **Location:** New York, NY
- **Compensation:** $90k–$110k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-08-31
- **Last confirmed live:** 2026-10-18
- **Apply:** https://jobs.lever.co/modernlife/5706b81b-dc5a-4b48-b287-fd9c4aecefd2

## Job description

Location: SoHo, New York City (in-office Monday–Thursday, Friday remote, 9am–6pm) Reports to: Head of Business Operations Join our team and accelerate your career. Life insurance is a complex and consequential purchase that impacts hundreds of millions of Americans. With our powerful and integrated digital tools, expert support, and leading insurance products, we empower advisors to better serve their clients, grow their businesses, and bring the future of the industry to life. We are a high-growth, AI-driven brokerage backed by $35M from top-tier investors, including Thrive Capital (major investors in OpenAI, SpaceX, Stripe, Instagram, Spotify, and Slack), New York Life, and Northwestern Mutual.

## About the Role

We’re hiring an Executive Assistant & Office Manager to be the operational heartbeat of our SoHo office. The role has two sides: supporting our CEO and creating an office environment that our team, guests, and candidates love walking into.

## What You'll Do — Executive Support

You’ll be the CEO’s right hand on the day-to-day. The CEO will set the scope, but you’ll be expected to anticipate needs, take work off their plate proactively, and bring a high bar to anything that reaches them. Examples of what that looks like:

- Own the CEO’s calendar: schedule internal and external meetings, manage conflicts, and protect focus time
- Manage the CEO’s inbox: triage incoming email, flag priorities, draft routine replies, and keep things organized
- Book all CEO travel, including flights, hotels, ground transportation, and detailed itineraries
- Prepare the CEO for key meetings by gathering agendas, background materials, and relevant context in advance
- Submit expense reports and reconcile the CEO’s corporate card in Ramp
- Handle occasional personal tasks for the CEO (e.g., restaurant reservations, gift ordering, personal appointments)

What You'll Do — Office & Team Experience You’ll be the point person for our SoHo headquarters. That means anything related to keeping our space running well and our team, guests, and candidates feeling taken care of. Some examples include:

- Greet and host guests, new hires, and interview candidates, making sure every visit feels welcoming and well-organized
- Partner with our recruiter to schedule interviews with prospective candidates — coordinating times across calendars and confirming logistics ahead of each visit
- Manage relationships with office vendors and serve as the day-to-day point of contact with building management on maintenance, improvements, and facilities issues
- Keep snacks, drinks, and supplies fully stocked
- Pick up mail from our registered office (~10-minute walk) once a week, then open and scan items to the relevant internal teams
- Support onboarding, liaising with the People Ops team, to schedule first-week sessions, prepare new-hire swag kits, set up workstations, and manage swag
- Order and facilitate (set up, clean down) team lunch once a week
- Coordinate internal team events (happy hours, offsites, celebrations)
- Keep common areas, the kitchen, and shared spaces tidy and organized throughout the day (professional cleaners handle actual cleaning each evening)

## What You'll Do — Event Coordination

- Send and receive swag and event materials from our SoHo office to various conferences and events
- Book meeting spaces, facilities and restaurants, organize vendors — delivering smooth event experiences for our team members

## What We're Looking For

- Excellent written communication; you’ll regularly correspond with clients and investors over email, and your messages need to reflect well on the company
- Discretion with sensitive information; you’ll have visibility into executive, financial, and personnel matters that need to stay confidential
- Highly responsive during business hours; the CEO and team should be able to count on a quick reply on Slack and email when something time-sensitive comes up
- Exceptional organization and attention to detail; equally comfortable tidying a fridge and comparing line items across vendor contracts
- 1–3 years in a professional setting; prior office management or EA experience a plus
- Ability to be in our SoHo office four days a week (Mon–Thur), 9am–6pm, and Fridays on occasions where events require it
- Comfortable with the light physical demands of the role; carrying a case of seltzer, moving chairs for events, walking to pick up mail
- A warm, hospitality-oriented mindset; you genuinely enjoy making people feel welcome

## Nice to Have

- Familiarity with Slack, Gmail, Google Calendar, Zoom, or Ramp
- Experience in hospitality, food service, or other roles where you regularly interacted with the public

Modern Life is an equal opportunity employer. We are committed to building a team that reflects a wide range of backgrounds and perspectives, and we welcome applicants of every race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status. If you need a reasonable accommodation at any point in the interview process, let us know and we’ll work with you.

## About Modern Life

## Company Overview
- **One-liner**: Modern Life is an AI-powered life insurance brokerage that enables financial professionals to serve their clients’ protection needs with faster quoting, expert support, and a digital platform.
- **Entity Type**: Private, Series A ($20M raised November 2025, total $35M)
- **Headquarters**: New York, NY, USA
- **Founded**: 2021
- **Founders**: Michael Konialian (CEO) and Ryan Pripstein (Board Member)

## Core Business
- **Primary industry**: Life insurance brokerage (financial services)
- **Target customers**: B2B – financial advisors, insurance agents, brokerage managers
- **Mission**: Help everyone protect what matters most

## Products & Services
- **Platform (AI-driven brokerage)**: SaaS-based quoting, case management, and underwriting tools that integrate with 30+ national carriers. Includes features like an online client fact finder, e-HIPAA, digital trial app, and integrated case management.
- **Term Life Insurance**: Fixed-period coverage (10–30 years) for income protection, mortgage, and key person insurance.
- **Permanent Life Insurance**: Lifetime coverage with a tax-advantaged savings component for estate planning, retirement, and wealth transfer.
- **Long-Term Care Insurance**: Protection against care expenses due to old age or disability; available as standalone or as a rider.
- **Disability Insurance**: Income replacement in case of disability.
- **Annuities**: Fixed, variable, or indexed products for retirement income and wealth transfer.
- **Express Decision**: Proprietary capability that delivers instant coverage decisions (quote to approved in minutes).

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total funding $35M (Seed + Series A); 35 employees
- **Notable Investors/Partners**: Thrive Capital (led both Seed & Series A), New York Life Ventures, Northwestern Mutual
- **Growth Signals**:
  - November 2025: $20M Series A announced, building on rapid progress since seed.
  - Platform delivers +30% higher placement rate and +20% average cost savings for advisors.
  - Licensing in all 50 states.
  - Expanding strategic partnerships nationwide and accelerating product development.

## Competitive Advantages
- **AI-driven underwriting and quoting** that reduces friction and speeds time-to-approval (Express Decision).
- **Concierge expert support** from advanced planning specialists, underwriters, and case designers – especially for impaired risks, jumbo cases, and complex scenarios.
- **30+ carrier partnerships** providing broad product selection and competitive pricing.
- **Data analytics** for thorough risk assessment, helping advisors find the best offer for the right coverage.
- **Integrated platform** that cuts quote-to-approval time by up to 50% vs. traditional processes.

## Strategic Focus
- Expand distribution network and deepen partnerships with national carriers.
- Continue to develop proprietary AI/ML capabilities for underwriting and client matching.
- Grow headcount (currently 35) and scale operations to serve a larger advisor base.
- Enhance end-to-end agency management features on the platform.

## Why Work Here
- **Culture**: Impact-driven, curious, entrepreneurial, with an ownership mindset. Described as “a team of entrepreneurs, technologists, and insurance experts.”
- **Hybrid office**: 4 days/week in-office in New York City (per current job listings); balance of modern office environment with flexibility.
- **Perks**: Unlimited PTO, quality health/insurance benefits (including life insurance), team meals, events, happy hours, and offsites.
- **Mission-oriented**: Opportunity to transform a massive industry and help people protect what matters most.
- **Growth stage**: Well-funded Series A – early enough for high impact, with strong backing from top-tier investors.

## Sources
1. [modernlife.com](https://www.modernlife.com/) – Main site, product descriptions
2. [modernlife.com/careers](https://www.modernlife.com/careers) – Careers page, culture, benefits
3. [modernlife.com/about](https://www.modernlife.com/about) – About, founders, mission
4. [modernlife.com/press-kit](https://www.modernlife.com/press-kit) – Press kit with Series A announcement, headcount, funding total
5. [jobs.lever.co/modernlife](https://jobs.lever.co/modernlife) – Current job openings, office policy

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