---
title: 'Executive Assistant / Operations & Marketing Coordinator at Assist World'
canonical: 'https://feeny.ai/job/executive-assistant-operations-marketing-coordinator-assist-world-philippines-z2snfdrh184c'
type: 'job'
last_seen: '2026-10-18'
---

# Executive Assistant / Operations & Marketing Coordinator at Assist World

- **Company:** Assist World
- **Location:** Philippines
- **Work type:** remote
- **Posted:** 2026-10-12
- **Last confirmed live:** 2026-10-18
- **Apply:** https://jobs.lever.co/assist-world/126a962a-15fe-485a-8b0b-0ed0f1710e66

## Job description

## About the Role

We are looking for a highly organised, proactive, and experienced Executive Assistant /Operations & Marketing Coordinator to work closely with a founder who is managing several growing ventures across the forecasting, prediction markets, events, publishing, and e-commerce space. This is much more than a traditional administrative role. The successful candidate will become a trusted right-hand person, taking ownership of projects, keeping important deadlines on track, coordinating with external stakeholders, and ensuring that important tasks don't fall through the cracks. The role is ideal for someone who is highly organised, detail-oriented, confident, adaptable, and capable of figuring things out independently. A major focus initially will be supporting an upcoming high-profile conference in New York in December, alongside the production and publication of a monthly newspaper covering forecasting and prediction markets.

## What You'll Be Doing

Conference & Event Support ● Coordinate and track marketing activities leading up to the December conference ● Draft and format marketing communications and promotional materials ● Communicate professionally with academics, professors, sponsors, and other stakeholders ● Collect abstracts, promotional materials, and other required information from speakers and sponsors ● Keep track of deadlines, deliverables, and outstanding items ● Help ensure all conference-related tasks remain on schedule ● Coordinate with external event partners and suppliers where required

Publishing & Marketing ● Help manage the production of a monthly newspaper/publication ● Coordinate the collection of articles, advertisements, and other content ● Keep the publication timeline and production schedule on track ● Assist with formatting and preparing content for publication ● Coordinate with the printing company and manage the process of sending materials to print ● Support email/newsletter marketing and distribution ● Work with the appropriate mailing lists and newsletter platform ● Help draft and format marketing copy

Executive & Business Administration ● Act as a highly organised extension of the founder ● Take ownership of recurring administrative tasks and deadlines ● Maintain systems and organisational structures to keep projects moving ● Track monthly, quarterly, and annual business filings and administrative requirements ● Proactively identify outstanding tasks and follow up before they become problems ● Help manage multiple projects simultaneously across different businesses ● Provide general administrative and operational support as required

## What We're Looking For

Essential ● Previous experience in an Executive Assistant, Operations, Project Coordination, Marketing Coordination, or similar role ● Excellent written and spoken English ● Exceptional attention to detail and organisation ● Strong sense of ownership and accountability ● High level of professionalism, honesty, and integrity ● Excellent written communication skills ● Ability to communicate confidently with senior professionals, academics, sponsors, and external stakeholders ● Strong ability to manage deadlines and multiple projects simultaneously ● Highly proactive — able to identify what needs to be done rather than waiting to be told ● Comfortable learning new systems and software quickly ● Strong problem-solving skills and confidence figuring things out independently ● Adaptable and comfortable working in a fast-moving environment

## Nice to Have

● Experience supporting events or conferences ● Marketing or communications experience ● Experience with newsletters or email marketing platforms such as Mailchimp or Ghost ● Publishing, editorial, or print production experience ● Experience coordinating with printers or external suppliers ● Experience working with academics, professional organizations, or senior stakeholders ● Experience using AI tools to improve writing, research, organization, or productivity

Specific software experience is not essential. The priority is finding someone who is intelligent, adaptable, confident with technology, and able to learn quickly.

Personality & Working Style This role will suit someone who is outgoing, communicative, energetic, and naturally proactive.

The successful candidate should be comfortable speaking up when something needs attention and should never feel afraid to communicate when something has gone wrong. Transparency and integrity are extremely important — if a deadline is missed or something slips through the cracks, the expectation is that it is communicated immediately and addressed.

You should be someone who enjoys taking ownership rather than simply completing a list of assigned tasks. The ideal person will be: ● Highly dependable ● Detail-oriented ● Proactive ● Organised ● Honest and trustworthy ● Energetic and outgoing ● A strong communicator ● Adaptable and resourceful ● Comfortable working independently ● Confident learning new tools and processes

Why Join Assist World?

## 100% REMOTE

$50 birthday bonus $200 testimonial bonus

## NO TRACKER. NO PROBLEM

## About Assist World

## Company Overview
- **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles.
- **Entity Type**: Private (Bootstrapped)
- **Headquarters**: Las Vegas, Nevada, United States
- **Founded**: 2022
- **Founders**: Cohen Chorabik (CEO & Co-Founder)

## Core Business
- **Primary industry**: Staffing and Recruiting / Virtual Assistant Services
- **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support.
- **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring.

## Products & Services
- **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research.
- **Virtual Administrative Assistant**: General administrative support, data entry, and office management.
- **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust).
- **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication.
- **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service).
- **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth.

## Market Standing
- **Valuation/Market Cap**: Not publicly available
- **Key Metric**: Total Funding — Not disclosed (appears bootstrapped)
- **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity.
- **Growth Signals**:
  - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026).
  - LinkedIn followers grew **122.2% year-over-year** to ~38,196.
  - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**.
  - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran).
  - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries.

## Competitive Advantages
- **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts.
- **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies.
- **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment.
- **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund).
- **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage.

## Strategic Focus
- **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand.
- **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value.
- **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility.
- **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships.

## Why Work Here
- **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent.
- **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
- **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
- **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
- **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
- **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.

## Sources
1. [assistworld.com](https://assistworld.com/)
2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world)
3. [assistworld.com/careers](https://assistworld.com/careers/)
4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld)
5. [tryremotely.com/company/assist-world](https://tryremotely.com/company/assist-world)

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