---
title: 'Executive Assistant & Operations Specialist at MioDottore'
canonical: 'https://feeny.ai/job/executive-assistant-operations-specialist-miodottore-rome-scnqp8gjr11j'
type: 'job'
last_seen: '2026-09-07'
---

# Executive Assistant & Operations Specialist at MioDottore

- **Company:** MioDottore
- **Location:** Rome, Italy
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-08-31
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.ashbyhq.com/miodottore/34e07f4a-5d12-4bdb-a313-f711eb673b93

## Job description

MioDottore, part of Docplanner Group, with a mission to "Helping people live longer, healthier lives" is the world's largest healthcare platform, serving patients and healthcare ecosystems in 13 countries across Europe and LATAM.

We develop digital apps and software solutions for doctors, clinics, hospitals, and patients to streamline the healthcare process. Key features include free doctor reviews, instant online appointment booking, and a network of nearly 2 million healthcare professionals serving over 260,000 customers globally.

Backed by leading VCs like Goldman Sachs, One Peak Partners, Point Nine, and Target Global, MioDottore, counts more than 400 people motivated by the mission of making the healthcare experience more human

## Your role

As Executive Assistant & Operations Specialist, you will support our Country Manager to ensure the smooth running of day-to-day operations. In this role, you will handle a variety of administrative duties, manage calendars, coordinate travels, and prepare expense reports. Your contributions will enhance the efficiency of the business, particularly by assisting with data collection and reporting for our sales department.

What you will do:

Administrative Support

- Act as a key point of contact between executives, employees, clients, and external partners.
- Prepare internal and external communications, including memos, meetings, emails, presentations, and reports.
- Managing our CEO's busy calendar, optimizing daily/weekly schedules for productivity and health (e.g., planning, trips, events) implementing time-saving strategies where possible

Sales Department Support

- Collaborate with sales managers to gather daily forecasts and review sales data, ensuring they’re always updated.
- Ensure the accuracy of sales reports and coordinate with the finance department on monthly commission checks.
- Taking care of last-minute special projects (e.g. product/company research, presentations, business modeling)

Office management

- Oversee office management needs, including inventory, supplies, and travel logistics.
- Support the Office Manager in its daily duties like managing suppliers and vendors

Travel Coordination

- Handle travel and accommodation arrangements
- Track and manage invoices, receipts, and expense reports.
- Managing a dynamic travel itinerary, taking into account time zones and multiple requirements

You’re the right person if…

- You have at least 3 years of previous experience as an Executive Assistant, Office Manager, or similar role.
- You are proficient in Excel and Google Workspace. (you are able to use Pivot tables, graphs and complex formulas) - mandatory
- You’re ready to interact with different and challenging stakeholders by anticipating their needs
- You know how to prioritize your tasks in a timely and efficient way.
- You’re able to handle meetings and docs both in Italian and English.
- You have a high level of discretion and confidentiality.

## What we offer

- 🌐Working in hyper-growing company within an international environment
- 💶Compensation range 25-35K
- 🏠 Smart Working 50%
- 🍝Ticket restaurant 8 Euro/Day
- 👨‍👩‍👦 Welfare up to € 1,200 for you and your family
- ⚕️Health insurance to take care of your health
- 🧠 Self-care platform: Access the Mental Well-being Ifeel platform because we believe mental health comes first

## About MioDottore

## Company Overview
- **One-liner**: MioDottore is Italy’s leading healthcare platform that connects patients with doctors, clinics, and hospitals, enabling online bookings and digital practice management.
- **Entity Type**: Private (part of Docplanner Group; backed by Goldman Sachs, One Peak Partners, Point Nine, and Target Global)
- **Headquarters**: Rome, Italy
- **Founded**: 2015
- **Founders**: Not publicly listed for MioDottore specifically; the parent company Docplanner was founded by Mariusz Gralewski

## Core Business
- Primary industry/industries: Health Tech, Healthcare Software, Digital Health
- Target customers: B2B (doctors, medical centers, hospitals) and B2C (patients)
- Mission or purpose statement: “Helping people live longer, healthier lives” — the company aims to humanize the healthcare experience through technology

## Products & Services
- **MioDottore.it (Consumer Platform)**: Free online booking service where patients can search among over 200,000 general practitioners and specialists, read reviews, book appointments, receive reminders via email and SMS, and request prescriptions.
- **MioDottore Pro (Practice Management)**: SaaS suite for healthcare professionals to manage online presence, automate daily tasks, communicate with patients, and grow their practice.
- **TuoTempo (CRM)**: Advanced CRM and patient engagement platform for medium-to-large healthcare facilities, private hospitals, and public health system (SSN) providers.
- **GipoNext (Management Software)**: Italy’s #1 management software for private and public medical centers, handling over 1,500 centers and integrating with any platform.
- **NOA Booking (AI Assistant)**: Announced in November 2025, an AI-powered virtual assistant that simplifies medical bookings.
- **NOA Notes (AI Assistant)**: An AI virtual assistant that summarizes patient conversations during visits, freeing the doctor from manual note-taking.

## Market Standing
- **Valuation/Market Cap**: Docplanner is a unicorn; the group has raised over €450M in total funding (source: [miodottore.it](https://pro.miodottore.it/chi-siamo-cosa-facciamo)).
- **Key Metric**: Over 90 million patients served globally, with more than 18 million bookings per month across 13 countries. In Italy, over 200,000 doctors are listed on the platform (source: [miodottore.it](https://www.miodottore.it/)).
- **Notable Investors/Partners**: Goldman Sachs, One Peak Partners, Point Nine Capital, Target Global (source: [linkedin.com](https://it.linkedin.com/company/miodottore)).
- **Growth Signals**: Headcount grew to ~500 employees (+21.9% YoY), active job postings increased +83.3% in the last quarter, and the company recently launched AI-powered products (NOA Booking, NOA Notes).

## Competitive Advantages
- **Market Leadership**: Dominant position in Italy’s healthcare booking market with the largest network of doctors and medical centers.
- **Full-Stack Platform**: Covers the entire patient journey from search and booking to practice management and CRM, creating a sticky ecosystem for both patients and providers.
- **AI Innovation**: Early mover in AI-assisted booking and clinical note-taking, adding defensible value for providers.
- **Economies of Scale**: Part of Docplanner, the world’s largest online healthcare booking platform, with deep pockets and cross-country learnings.

## Strategic Focus
- **Digital Transformation of Healthcare**: Continued investment in digitizing Italy’s public and private healthcare systems.
- **AI Integration**: Rolling out AI-based tools (NOA Booking, NOA Notes) to automate admin work for doctors and improve patient experience.
- **Enterprise Expansion**: Growing the enterprise sales team to onboard larger medical centers and hospital groups.
- **International Growth**: Leveraging Docplanner’s presence in 13 countries (including Spain, Poland, Germany, Brazil, Mexico, Turkey, and others) to scale best practices.

## Why Work Here
- **Culture & Mission**: Meaningful work at a company focused on making healthcare more accessible and efficient. The stated mission is to “help people live longer, healthier lives,” and the culture emphasizes humanizing the healthcare experience.
- **Growth Trajectory**: As a unicorn with strong backing, MioDottore offers the excitement of a high-growth environment with resources for career development. Headcount grew ~22% in the past year.
- **Remote/Hybrid Policy**: The company is headquartered in Rome with additional offices in Lazio, Italy. Some roles likely offer hybrid or flexible arrangements (typical for tech companies in Italy).
- **Notable Perks**: Working on a high-impact consumer health platform, exposure to cutting-edge AI projects, and the stability of a well-funded global group.
- **Engineering Culture**: The tech stack includes modern tools (HubSpot, Jira, Stata, and others listed on LinkedIn), and the company actively hires for technical roles, suggesting a strong engineering culture with room for innovation.

## Sources
1. [miodottore.it (About Us)](https://pro.miodottore.it/chi-siamo-cosa-facciamo)
2. [linkedin.com (Company Profile)](https://it.linkedin.com/company/miodottore)
3. [miodottore.it (Consumer Site)](https://www.miodottore.it/)
4. [jobs.ashbyhq.com (Careers)](https://jobs.ashbyhq.com/miodottore)

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