--- title: 'Executive Assistant at Orchestra' canonical: 'https://feeny.ai/job/executive-assistant-orchestra-new-york-ew86gwce1b2r' type: 'job' last_seen: '2026-10-16' --- # Executive Assistant at Orchestra - **Company:** Orchestra - **Location:** New York, NY - **Posted:** 2026-10-14 - **Last confirmed live:** 2026-10-16 - **Apply:** https://job-boards.greenhouse.io/orchestra/jobs/8889409002 ## Job description ## ABOUT ORCHESTRA Orchestra is a strategic communications and marketing company built for today's complex and fragmented world. From decoding audiences to designing bold strategies, Orchestra integrates people, platforms, and stories that stick to help clients build lasting influence. The company offers programs that span from the highest level strategic business counsel through to tactical execution. Orchestra brings together 700+ people with experience across consumer and lifestyle, technology, nonprofit and philanthropy, real estate, sports, travel, hospitality, and more. Made up of leading firms BerlinRosen, Civitas Public Affairs Group, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team. Learn more at www.orchestraco.com. People of all backgrounds and abilities are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow. ## ABOUT THIS ROLE The Executive Assistant provides high-level administrative and operational support to senior leadership, helping ensure the smooth day-to-day functioning of leadership schedules, meetings, travel, and office operations. This role is responsible for managing complex calendars, coordinating travel and logistics, and facilitating communication across internal teams and external stakeholders. The ideal candidate exercises sound judgment, maintains a high level of discretion, and anticipates needs while navigating competing priorities in a fast-paced environment. This is an opportunity for a highly organized, proactive, and dependable professional who takes pride in creating structure, solving problems, and enabling senior leaders to operate effectively. Role location: This position is based in our New York, NY office on a hybrid basis, with an expectation of being in the office at least three days per week. ## ACCOUNTABILITIES AND QUALIFICATIONS - Manage complex calendars and scheduling across multiple senior leaders, stakeholders, and time zones, ensuring alignment with priorities and commitments. - Coordinate domestic and international travel arrangements, including itineraries, accommodations, and adjustments as plans evolve. - Prepare leaders for meetings by confirming schedules, logistics, materials, and timing. - Facilitate communication and coordination between leadership, internal teams, and external stakeholders. - Manage expense reporting, reimbursements, and related administrative processes accurately and efficiently. - Coordinate logistics for internal meetings, events, and leadership engagements. - Maintain organized and up-to-date calendars, documents, and administrative systems. - Collaborate with colleagues and administrative support partners to ensure effective coordination, consistency, and coverage. - Support day-to-day office operations, including supplies, meeting room preparation, vendor coordination, and general office organization. - Identify opportunities to improve administrative processes and proactively address operational needs. - Perform other duties as required and/or assigned. ## ESSENTIAL SKILLS - 5–10+ years of experience in an executive assistant or comparable administrative support role, ideally supporting senior leaders in a fast-paced professional environment. - Demonstrated experience managing complex calendars, coordinating travel, and balancing competing priorities. - Exceptional organizational skills and strong attention to detail. - Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels. - Strong judgment, problem-solving skills, and the ability to anticipate needs and take initiative. - A high level of discretion and professionalism when handling confidential and sensitive information. - Proficiency in Microsoft Office and Google Workspace, including calendar management and related productivity tools. - A proactive, solutions-oriented approach and the ability to remain composed in a dynamic environment. - Ability to work independently while collaborating effectively with a broader team. - Bachelor’s degree preferred. ## WORKING AT ORCHESTRA Salary range (commensurate with experience and skills): $80,000-$100,000 ## #LI-KM1 #LI-Hybrid Orchestra is the first communications company built for today’s media landscape. Since 2022, it’s acquired nine firms, including: [BerlinRosen](https://www.berlinrosen.com/), [Civitas Public Affairs Group](https://www.civitaspublicaffairs.com/), [Derris](http://derris.com/), [Glen Echo Group](https://www.glenechogroup.com/), [Inkhouse](http://inkhouse.com/), [M18](http://m18pr.com/), [Message Lab](https://messagelab.com/), [Onward](https://thisisonward.com/) and [Small Girls PR](https://www.smallgirlspr.com/). It also launched [Brightmode](http://www.brightmode.com/), a talent acquisition firm for communication professionals. Learn more at: [www.orchestraco.com](http://www.orchestraco.com/). To ensure that applicants are matched with the job that best suits their qualifications and interests, information that you submit may be shared with our network agencies. By providing your information, you are consenting to allow us and our subsidiaries to keep your information on file and to contact you regarding job opportunities, recruitment events and other related updates. ## About Orchestra ## Company Overview - **One-liner**: Orchestra is a strategic communications and marketing company that combines C-suite advisory, integrated strategy, and multichannel execution to help brands navigate today’s fragmented, fast-moving media landscape. - **Entity Type**: Private (Privately Held – no disclosed funding rounds; formed through mergers and acquisitions) - **Headquarters**: New York, New York, United States - **Founded**: 2024 (as Orchestra; constituent agencies such as BerlinRosen, Derris, Inkhouse have deeper histories) - **Key Leaders**: Jonathan Rosen (CEO), Jesse Derris (President), Ben Worthen (Chief Product Officer) ## Core Business - **Primary industry**: Public Relations and Communications Services (integrated marketing, earned media, public affairs, influencer, SEO, paid media, creative) - **Target customers**: B2B, enterprise, and high-profile organizations (C-suites, brands, nonprofits, policy stakeholders) that need coordinated, advisory-led communications - **Mission/purpose**: “We shape what’s next” – turning uncertainty into action by uniting advisory, strategy, and execution to earn and sustain the right kind of attention. ## Products & Services - **Strategic Advisory & C-Suite Counsel**: Working alongside senior leaders to diagnose problems, clarify what matters (customers, employees, policymakers, investors), and design integrated strategies. - **Integrated Communications Execution**: Coordinated delivery across earned media, content marketing, SEO, influencer, paid media, creative, and public affairs under a single “One Orchestra” model. - **Prompt Fuel 360 (Answer Engine Optimization)**: A repeatable product that optimizes brand visibility on generative AI platforms (e.g., ChatGPT) by combining earned media, technical SEO, owned content, influencer engagement, and analytics. - **Intelligence Infrastructure & AI Automation**: Systems that capture data from hundreds of client engagements, standardize delivery playbooks, and embed AI into workflows to make the entire offering smarter over time. ## Market Standing - **Valuation**: Not disclosed - **Key Metric**: Headcount ~700+ (website claim includes all collective team members; LinkedIn reports 156 employees under the parent entity, with a -68.6% YoY headcount change – likely reflecting restructuring after acquisitions) - **Notable Investors/Partners**: No outside funding disclosed; orchestrated through acquisitions of Civitas Public Affairs Group (Sep 2024) and Small Girls PR (Oct 2024). Constituent agencies include BerlinRosen, Derris, Inkhouse, Glen Echo Group, Brightmode Talent, Antenna Group. - **Growth Signals**: - 35 active job postings (up 3,400% YoY, but down 30% quarterly) - Launch of product organization and Chief Product Officer role (Ben Worthen) - Prompt Fuel 360 already in use across consumer and B2B engagements - Active in 6 countries (USA, Serbia, Spain, UK, Canada, Colombia) - LinkedIn followers: 10,112 (130.8% yearly growth) ## Competitive Advantages - **Integrated “One Orchestra” model**: Breaks down silos between earned, owned, paid, and creative – a structure that competing agencies typically cannot offer within a single P&L. - **Product-driven approach**: Codifying repeatable playbooks and measurement frameworks (e.g., Prompt Fuel 360) that compound knowledge with every engagement, making delivery consistent and scalable. - **AI-first infrastructure**: Process standardized before automation; each automated workflow feeds data back into intelligence systems, creating a learning loop that gets stronger over time. - **Depth of talent**: 700+ advisors, strategists, and storytellers from a diverse set of acquired agencies, covering public affairs, consumer PR, creative, and digital. ## Strategic Focus - **Building the Product organization**: Scaling standardized, repeatable offerings that integrate all disciplines (earned, owned, paid, creative, AI). - **Embedding AI into client delivery**: Moving from foundation-building (AI tools & training) to embedding AI directly into how work is done – with a focus on automation, intelligence, and compound learning. - **Expanding Prompt Fuel 360**: Taking the Answer Engine Optimization product to more clients and refining its measurement framework. - **M&A integration**: Continuing to unify acquired agencies under one operational and cultural umbrella (“One Orchestra”). ## Why Work Here - **Culture**: Positions itself as a place for “changemakers” – people energized by complexity and collaboration across disciplines. Emphasizes curiosity, transparency, and a forward-looking mindset. - **Work model**: Headquarters in New York with offices across North America and Europe. Likely hybrid in-office presence given client-facing nature. Not remote-only but flexible locations. - **Engineering/product culture**: Rapidly building a product organization that values standardization, data, and AI. Offers role of “Account Director, Product” and other innovation-focused positions. - **Perks & environment**: Not detailed explicitly; however, the blog post highlights an “AI-forward” culture where learning and experimentation are encouraged. Large agency network provides exposure to high-profile clients and complex challenges. - **Growth trajectory**: Despite headcount fluctuations, the company is investing in product, AI, and integrated delivery – a signal of ambition to lead the next generation of communications. ## Sources 1. [orchestraco.com](https://www.orchestraco.com/) 2. [orchestraco.com/careers](https://www.orchestraco.com/careers) 3. [linkedin.com/company/orchestraco](https://www.linkedin.com/company/orchestraco) 4. [orchestraco.com/leadership](https://www.orchestraco.com/leadership) 5. [orchestraco.com/insights/what-it-means-to-be-a-product-driven-communications-firm](https://www.orchestraco.com/insights/what-it-means-to-be-a-product-driven-communications-firm) ## Other roles at Orchestra - [Senior Client Management Specialist](https://feeny.ai/job/senior-client-management-specialist-orchestra-new-york-ny-washington-dc-boston-ed70jvrv7yy6) — New York NY Washington Dc Boston MA Miami FL Seattle WA San Francisco CA San Diego CA Los Angeles, CA - [Account Executive, Higher Education](https://feeny.ai/job/account-executive-higher-education-orchestra-new-york-yw2z0rcq5r60) — New York, NY - [Client Management Associate](https://feeny.ai/job/client-management-associate-orchestra-new-york-ny-washington-dc-boston-ma-miami-1qxm7tvf50dd) — New York NY Washington Dc Boston MA Miami FL Seattle WA San Francisco CA San Diego CA Los Angeles, CA - [Vice President, Paid Media](https://feeny.ai/job/vice-president-paid-media-orchestra-new-york-26x6m2v858qy) — New York, NY / Washington, DC / Boston, MA - [Corporate Fellowship (Spring 2027)](https://feeny.ai/job/corporate-fellowship-spring-2027-orchestra-new-york-qaphwmm10t6h) — New York, NY - [Technology Fellowship (Spring 2027)](https://feeny.ai/job/technology-fellowship-spring-2027-orchestra-new-york-rnmzesez59p4) — New York, NY / Waltham, MA / San Francisco, CA / Seattle WA OR San Diego, CA - [Consumer & Sports Fellowship (Spring 2027)](https://feeny.ai/job/consumer-sports-fellowship-spring-2027-orchestra-new-york-2ejp5e0rjdch) — New York, NY - [Hospitality & Lifestyle Fellowship (Spring 2027)](https://feeny.ai/job/hospitality-lifestyle-fellowship-spring-2027-orchestra-new-york-07gj97171crd) — New York, NY - [Public Affairs, Impact & Urbanism Fellowship (Spring 2027)](https://feeny.ai/job/public-affairs-impact-urbanism-fellowship-spring-2027-orchestra-new-york-px28bymbdrc9) — New York, NY / Washington, DC - [Integrated Marketing Fellowship (Spring 2027)](https://feeny.ai/job/integrated-marketing-fellowship-spring-2027-orchestra-new-york-zr4yjn2d84qz) — New York, NY / Washington Dc OR Boston, MA