--- title: 'Executive Assistant / Project Management VA (Part-Time) at Assist World' canonical: 'https://feeny.ai/job/executive-assistant-project-management-va-part-time-assist-world-south-africa-sec0xqh9jvn7' type: 'job' last_seen: '2026-10-11' --- # Executive Assistant / Project Management VA (Part-Time) at Assist World - **Company:** Assist World - **Location:** South Africa - **Work type:** remote - **Posted:** 2026-05-05 - **Last confirmed live:** 2026-10-11 - **Apply:** https://jobs.lever.co/assist-world/b0e00511-314d-48af-915a-528d7f5b3fd3 ## Job description Overview: We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing creative business owner across two ventures: - A premium lapel pin & accessories business - A small design agency This role is ideal for someone who thrives in structured environments, enjoys bringing order to creative chaos, and can independently manage systems, communication, and admin operations. ## Key Responsibilities Project Management (CORE) - Manage and maintain workflows in monday.com - Create and update projects based on incoming emails (e.g., purchase orders) - Assign and track action items - Tag and communicate updates to the founder - Ensure all tasks are organized, updated, and completed - Provide weekly project updates/reporting Inbox & Calendar Management - Monitor inbox and respond on behalf of the founder - Be CC’d into emails and proactively respond when needed - Manage calendar scheduling and confirmations - Ensure nothing slips through the cracks Customer & Client Communication - Respond to website/customer queries via Shopify inbox/chat - Follow up with clients (especially wholesale orders needing nudges) - Maintain strong, professional communication tone Admin & Operations Support - Assist with expense tracking using Google Sheets - Log and categorize expenses monthly - Help prepare financial data for accountant (light bookkeeping only) - Maintain organized systems across both businesses General Support - Assist across both businesses as needed (pin business + design agency) - Help implement systems and improve workflows - Support scaling efforts through better organization ## Requirements Must-Have: - Experience with project management tools (Monday.com preferred) - Strong admin + organizational skills - Excellent written English (client-facing role) - Customer service experience - Ability to work independently and proactively - Comfortable working with Google Workspace (Sheets, Gmail, Calendar) Nice-to-Have: - Light bookkeeping / expense tracking experience - Ecommerce experience (Shopify) - ## Experience supporting founders or small businesses Why Join Assist World? ## 100% REMOTE $50 birthday bonus $200 testimonial bonus $500 entry monthly raffle ## NO TRACKER. NO PROBLEM ## About Assist World ## Company Overview - **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles. - **Entity Type**: Private (Bootstrapped) - **Headquarters**: Las Vegas, Nevada, United States - **Founded**: 2022 - **Founders**: Cohen Chorabik (CEO & Co-Founder) ## Core Business - **Primary industry**: Staffing and Recruiting / Virtual Assistant Services - **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support. - **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring. ## Products & Services - **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research. - **Virtual Administrative Assistant**: General administrative support, data entry, and office management. - **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust). - **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication. - **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service). - **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth. ## Market Standing - **Valuation/Market Cap**: Not publicly available - **Key Metric**: Total Funding — Not disclosed (appears bootstrapped) - **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity. - **Growth Signals**: - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026). - LinkedIn followers grew **122.2% year-over-year** to ~38,196. - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**. - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran). - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries. ## Competitive Advantages - **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts. - **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies. - **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment. - **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund). - **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage. ## Strategic Focus - **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand. - **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value. - **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility. - **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships. ## Why Work Here - **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent. - **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles. - **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally. - **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number." - **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours). - **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence. ## Sources 1. [assistworld.com](https://assistworld.com/) 2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world) 3. [assistworld.com/careers](https://assistworld.com/careers/) 4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld) 5. 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