--- title: 'Executive Assistant – Psychology Practice at Assist World' canonical: 'https://feeny.ai/job/executive-assistant-psychology-practice-assist-world-south-africa-7ktqchr176e0' type: 'job' last_seen: '2026-11-01' --- # Executive Assistant – Psychology Practice at Assist World - **Company:** Assist World - **Location:** South Africa - **Work type:** remote - **Posted:** 2026-10-29 - **Last confirmed live:** 2026-11-01 - **Apply:** https://jobs.lever.co/assist-world/49ef8b3a-8def-4924-8091-38449985f48b ## Job description ## About the Role We are looking for a proactive and highly capable Executive Assistant to provide dedicated support to a psychologist who runs a specialist concierge mental health practice. The psychologist works with individuals who may have complex psychological needs and require highly personalised, responsive care. This role is ideal for an experienced Executive Assistant who can manage a busy schedule, communicate confidently with patients and external professionals, and keep day-to-day operations organised. The successful candidate will work closely with the psychologist, anticipating needs, managing competing priorities and ensuring that important tasks are handled efficiently and discreetly. ## Key Responsibilities ● Manage the psychologist's calendar, appointments and daily schedule. ● Coordinate meetings, treatment-related arrangements, retreats and other commitments. ● Communicate with patients, healthcare professionals, psychologists, psychiatrists and external service providers by phone and email. ● Screen and prioritise incoming communications, escalating urgent matters appropriately. ● Draft, review and summarise emails and other correspondence. ● Coordinate personal and professional appointments, including medical and wellness arrangements. ● Manage follow-ups, reminders and outstanding tasks to ensure nothing is overlooked. ● Assist with streamlining workflows and improving calendar and scheduling processes. ● Identify opportunities to use technology and automation to reduce repetitive administrative work. ● Provide general executive and administrative support as required. ● Handle confidential information with exceptional discretion and professionalism. ## Requirements ● Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner or business owner. ● Excellent calendar management, scheduling and organisational skills. ● Strong written and verbal English communication skills, including confidence speaking with patients and external professionals. ● Experience managing busy schedules and responding to changing priorities. ● Strong judgement and the ability to recognise when a matter requires immediate escalation. ● High levels of discretion and an excellent understanding of confidentiality. ● Strong computer skills and confidence using Google Workspace and other productivity tools. ● HIPAA certification, or willingness to complete certification before starting. ● Availability to work full-time during US Eastern Time hours. Desirable Experience ● Experience supporting a psychologist, psychiatrist, physician or other healthcare professional. ● Familiarity with healthcare administration, patient confidentiality and HIPAA requirements. ● Experience with AI tools, calendar automation and workflow optimisation. ● Experience coordinating with multiple external providers and managing time-sensitive requests. The Ideal Candidate You are proactive, dependable and exceptionally organised. You enjoy staying one step ahead, solving problems before they become bigger issues and bringing structure to a busy working environment. You are also comfortable communicating with a diverse range of people, can remain composed when urgent requests arise and understand the sensitivity required when working in mental healthcare. Confidentiality is critical. The practice works with high-profile individuals, including celebrities, and the successful candidate must demonstrate outstanding discretion and professionalism at all times. Why Join Assist World? ## 100% REMOTE $50 birthday bonus $200 testimonial bonus ## NO TRACKER. NO PROBLEM ## About Assist World ## Company Overview - **One-liner**: Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote talent across administrative, sales, customer service, and industry-specific roles. - **Entity Type**: Private (Bootstrapped) - **Headquarters**: Las Vegas, Nevada, United States - **Founded**: 2022 - **Founders**: Cohen Chorabik (CEO & Co-Founder) ## Core Business - **Primary industry**: Staffing and Recruiting / Virtual Assistant Services - **Target customers**: B2B — small to medium-sized businesses, real estate firms, legal practices, healthcare providers, e-commerce brands, and growing companies seeking cost-effective, flexible remote support. - **Mission or purpose statement**: To help businesses build and manage high-performing remote teams without the cost of traditional hiring, saving clients up to 50–70% compared to local hiring. ## Products & Services - **Virtual Executive Assistant**: AI-powered administrative support including email and calendar management, scheduling, and research. - **Virtual Administrative Assistant**: General administrative support, data entry, and office management. - **Accounting Virtual Assistant**: Bookkeeping, payroll, tax support, and financial reporting (expertise in QBO, Ramp & Gust). - **Customer Support Representative**: Multi-channel customer service, helpdesk management, and client communication. - **Industry-Specific Assistants**: Specialized roles for Real Estate (lead generation, CRM, marketing), Legal (research, document review, contract management), Healthcare (medical administration), and E-commerce (product listings, SEO, customer service). - **Social Media & Marketing Manager**: Content creation, audience engagement, ad campaign support, and brand growth. ## Market Standing - **Valuation/Market Cap**: Not publicly available - **Key Metric**: Total Funding — Not disclosed (appears bootstrapped) - **Notable Investors/Partners**: No major institutional investors identified; operates as a privately held, self-funded entity. - **Growth Signals**: - Headcount grew **247.1% year-over-year** to 39 employees (as of 2026). - LinkedIn followers grew **122.2% year-over-year** to ~38,196. - Active job postings increased **100% quarter-over-quarter** and **33.3% year-over-year**. - Workforce distributed across 9 countries (South Africa, Philippines, United Kingdom, United States, Kenya, Ecuador, Colombia, Canada, Iran). - Claims a network of **5,000+ pre-vetted professionals** and a client base across multiple industries. ## Competitive Advantages - **Cost efficiency**: Clients save 50–70% compared to local hiring, with flexible part-time or full-time engagements and no long-term lock-in contracts. - **Speed of hiring**: Discovery call to candidate match within 24–48 hours; faster than traditional agencies. - **Quality of talent**: Only the top 0.5% of applicants are accepted; rigorous vetting process with strong English fluency and timezone alignment. - **Full-service support**: Dedicated account manager, management dashboard, and 100% satisfaction guarantee (rematch or refund). - **Global talent pool**: Access to diverse, vetted professionals across time zones, enabling 24/7 coverage. ## Strategic Focus - **Scale and diversify**: Expanding industry-specific verticals (real estate, legal, healthcare, e-commerce) to capture more niche demand. - **Technology integration**: Leveraging AI-powered tools (e.g., for executive research and accounting) to enhance assistant productivity and client value. - **Talent pipeline**: Continuously recruiting top-tier virtual assistants globally, with an emphasis on English fluency, reliability, and U.S. timezone compatibility. - **Client retention**: Investing in account management and flexible staffing to reduce churn and build long-term partnerships. ## Why Work Here - **100% remote work**: All roles are fully remote, offering maximum flexibility for global talent. - **Performance-based compensation**: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles. - **Growth opportunities**: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally. - **Supportive culture**: Emphasis on transparency, communication, and collaboration — "You’re never just a number." - **Flexible scheduling**: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours). - **Ideal for**: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence. ## Sources 1. [assistworld.com](https://assistworld.com/) 2. [jobs.lever.co/assist-world](https://jobs.lever.co/assist-world) 3. [assistworld.com/careers](https://assistworld.com/careers/) 4. [linkedin.com/company/assistworld](https://www.linkedin.com/company/assistworld) 5. 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