---
title: 'Executive Assistant to the CEO at Wikimedia Foundation'
canonical: 'https://feeny.ai/job/executive-assistant-to-the-ceo-wikimedia-foundation-washington-s5nvsyvqtzh6'
type: 'job'
last_seen: '2026-09-06'
---

# Executive Assistant to the CEO at Wikimedia Foundation

- **Company:** Wikimedia Foundation
- **Location:** Washington, DC
- **Posted:** 2026-08-28
- **Last confirmed live:** 2026-09-06
- **Apply:** https://job-boards.greenhouse.io/wikimedia/jobs/8160283

## Job description

Summary

The Wikimedia Foundation is seeking a highly organized and detail oriented Executive Assistant to provide support to the office of the CEO team.

Reporting to the Chief of Staff, you will be responsible for managing the calendar of the CEO and Board of Trustees, partnering with internal and external stakeholders to coordinate complex calendaring requests across multiple time zones. The ideal candidate demonstrates exceptional attention to detail, proactive problem-solving, and the ability to anticipate needs while maintaining strong organization and professional communication.

Applicants based in the larger Washington, D.C. metropolitan area (DMV) who are able to attend in-person meetings in Washington, D.C. are preferred.

You are responsible for:

- Managing complex calendar scheduling for the CEO, with internal and external stakeholders across time zones.
- Supporting scheduling Board and Committee meetings.
- Creating and coordinating briefing documents for all external meetings.
- Arranging domestic and international travel arrangements for the CEO.
- Preparing and submitting expense reports and managing reimbursements for the CEO and Board of Trustees.
- Partnering with the internal Admin team on scheduling logistics related to cross-team initiatives and projects.
- Supporting logistics and planning for in-person events including venue selection and catering .
- Supporting scheduling and project management work for other Foundation special projects as needed.

Skills and Experience:

- Exceptional attention to detail and strong commitment to accuracy.
- Experience consistently producing high-quality work, managing multiple tasks, and executing under deadlines, occasionally during high-pressure situations.
- Proven track record of handling confidential and sensitive information with discretion and professionalism.
- Experience anticipating prep and coordination meetings for large scale and strategic projects.
- Demonstrated ability to work independently and as part of a team.
- Excellent organizational and communication skills.

Qualities that are important to us:

- Experience working with organizations both inside and outside the U.S.
- Experience working in the non-profit sector and/or a tech-focused organization.

Additionally, we’d love it if you have:

- Enthusiasm about finding ways to add culture-building and connection opportunities and/or creative touches to your work.
- A general understanding of the existing landscape of the Wikimedia movement.
- Passion for our mission to share free knowledge with the world.

The deadline to apply for this position is September 11, 2026.

## About the Wikimedia Foundation

The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge freely. We host Wikipedia and the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive.

The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive donations from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

As an equal opportunity employer, the Wikimedia Foundation values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace. We encourage people with a diverse range of backgrounds to apply. We do not discriminate against any person based upon their race, traits historically associated with race, religion, color, national origin, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other legally protected characteristics.

The Wikimedia Foundation is a remote-first organization with staff members including contractors based 40+ countries*. Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture. The anticipated annual pay range of this position for applicants based within the United States is $64,937 to $106,070  with multiple individualized factors, including cost of living in the location, being the determinants of the offered pay. For applicants located outside of the US, the pay range will be adjusted to the country of hire. We neither ask for nor take into consideration the salary history of applicants. The compensation for a successful applicant will be based on their skills, experience and location.

If you are a qualified applicant requiring assistance or an accommodation to complete any step of the application process due to a disability, you may contact us at recruiting@wikimedia.org or +1 (415) 839-6885.

More information

[U.S. Benefits & Perks](https://wikimediafoundation.org/about/jobs/#section-12)

[Applicant Privacy Policy](https://foundation.wikimedia.org/wiki/Applicant_privacy_policy)

[Wikimedia Foundation](https://wikimediafoundation.org/)

[What does the Wikimedia Foundation do?](https://www.youtube.com/watch?v=8mvPYF_erNA&list=PLVx9pX-VnGVh9Akb-O-SAKZ-GDTVTHZqS&index=8)

[What makes Wikipedia different from social media platforms?](https://www.youtube.com/watch?v=7gATwhhGrPk&list=PLVx9pX-VnGVh9Akb-O-SAKZ-GDTVTHZqS&index=1)

[Our Projects](https://wikimediafoundation.org/wiki/Our_projects)

[Our Tech Stack](https://techblog.wikimedia.org/)

[News from across the Wikimedia movement](https://wikimediafoundation.org/news/)

[Wikimedia Blog](https://diff.wikimedia.org/)

[Wikimedia 2030](https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/2017)

## About Wikimedia Foundation

## Company Overview
- **One-liner**: The Wikimedia Foundation is the nonprofit organization that operates Wikipedia and other free knowledge projects, supporting a global community of volunteer editors and providing reliable information to billions of readers.
- **Entity Type**: Private (501(c)(3) nonprofit, donation-funded, not bootstrapped)
- **Headquarters**: San Francisco, California, USA (remote-first organization)
- **Founded**: 2003
- **Founders**: Jimmy Wales (co-founder of Wikipedia; foundation founder)

## Core Business
- **Primary industries**: Internet services, content, education, technology for free knowledge
- **Target customers**: Readers (B2C), volunteer editors (community), enterprise reusers (B2B via Wikimedia Enterprise), and institutional donors
- **Mission or purpose statement**: "A world in which every single human being can freely share in the sum of all knowledge." [wikimediafoundation.org/who-we-are/]

## Products & Services
- **Wikipedia**: The flagship free encyclopedia – over 65 million articles in 300+ languages, visited nearly 15 billion times per month. Content is created and curated by volunteer editors. [wikimediafoundation.org]
- **Wikimedia Enterprise**: A commercial API service providing high-volume data feeds for large-scale reusers (e.g., AI labs, search engines, media organizations). Generates revenue to support the mission. [wikimediafoundation.org/jobs/]
- **Other Wikimedia Projects**: Wikidata, Wikimedia Commons, Wikisource, Wiktionary, etc. – all free, open-source knowledge repositories.
- **MediaWiki**: The open-source software platform that powers Wikipedia and its sister projects, also used by many other organizations.

## Market Standing
- **Valuation/Market Cap**: Not applicable (nonprofit). The Foundation’s net assets are publicly reported in its annual financial statements.
- **Key Metric**: Annual revenue (primarily donations) – see the latest Annual Report for exact figures. The Foundation is the only top-10 website run by a nonprofit, with a typical donation averaging $11. [wikimediafoundation.org/who-we-are/]
- **Notable Investors/Partners**: Not funded by venture capital; supported by millions of individual donors. Platinum Seal of Transparency from Candid (Guidestar); four-star rating from Charity Navigator. [wikimediafoundation.org/who-we-are/]
- **Growth Signals**: Remote-first workforce with staff in 40+ countries; nearly 265,000 volunteer editors active each month; over 15 billion page views per month; constant new edits (every minute). [wikimediafoundation.org] [wikimediafoundation.org/jobs/]

## Competitive Advantages
- **Nonprofit independence**: No advertising, no subscription fees, no selling of user data – funded by reader donations, ensuring editorial neutrality.
- **Neutral point of view**: All content must be attributed to reliable sources and presented without bias, a core pillar maintained by a global volunteer community.
- **Massive scale & trust**: Wikipedia is the only top-10 website that is nonprofit; it is the backbone of internet knowledge, used by students, chatbots, and researchers worldwide.
- **Open-source ecosystem**: MediaWiki and all project software are freely available, fostering innovation and community contributions.

## Strategic Focus
- **Protect and sustain free knowledge**: Continue to host and defend Wikipedia while growing the Wikimedia Enterprise product to generate sustainable commercial revenue. [wikimediafoundation.org/jobs/]
- **Support volunteer communities**: Invest in tools, safety, and policies (e.g., Universal Code of Conduct) to empower editors and maintain content quality.
- **Advocate for free knowledge**: Legal and policy efforts to protect the right to access and share information freely.
- **Expand global reach**: Increase readership, content, and partnerships, especially in underrepresented regions.

## Why Work Here
- **Mission-driven culture**: Work that directly supports the goal of free knowledge for every human. The Foundation is committed to diversity, equity, and inclusion, and actively seeks to build diverse teams. [wikimediafoundation.org/jobs/]
- **Remote-first**: Fully remote organization with staff in 40+ countries. Hiring in many US states and countries; flexible work environment. [wikimediafoundation.org/jobs/]
- **Benefits (US)**: Fully paid medical, dental, and vision insurance for employees and eligible families; 401(k) match up to 4%; 16 weeks paid new parent leave + 8 weeks pregnancy leave; generous paid time off (vacation, holidays, sick leave, volunteer days); wellness reimbursement ($450/quarter, up to $1,800/year); professional development reimbursement; equipment stipend (laptop, monitor, plus $600 one-time). [wikimediafoundation.org/jobs/]
- **Engineering culture**: Open-source development, collaborative and consensus-oriented, good work-life balance, opportunity to impact a top-10 website. [wikimediafoundation.org/jobs/]
- **Compensation philosophy**: Salaries set competitively, equitably, and consistently with values; no salary history considered; pay ranges adjusted for location. [wikimediafoundation.org/jobs/]

## Sources
1. [Wikimedia Foundation Homepage](https://wikimediafoundation.org/)
2. [Wikimedia Foundation – Work with Us / Jobs](https://wikimediafoundation.org/jobs/)
3. [Wikimedia Foundation – Who We Are](https://wikimediafoundation.org/who-we-are/)
4. [Wikimedia Foundation Annual Report 2024-25](https://wikimediafoundation.org/wp-content/uploads/2026/04/Wikimedia-Foundation-2024-2025-Annual-Report.pdf)
5. [Greenhouse Job Board – Wikimedia Foundation](https://job-boards.greenhouse.io/wikimedia/jobs/7750534)

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