---
title: 'Facilities Coordinator at Constellation Institute'
canonical: 'https://feeny.ai/job/facilities-coordinator-constellation-institute-berkeley-3c836z1brmhr'
type: 'job'
last_seen: '2026-11-05'
---

# Facilities Coordinator at Constellation Institute

- **Company:** Constellation Institute
- **Location:** Berkeley, CA
- **Compensation:** $75k–$100k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-23
- **Last confirmed live:** 2026-11-05
- **Apply:** https://jobs.gem.com/constellation-institute/am9icG9zdDo6tjoQ1jlZH3RX7GR-YqJ-

## Job description

## About the role

We're looking for a dependable, detail-oriented Site Ops Coordinator to help keep our space running at a high standard. You'll work closely with our Site Operations Lead, owning inventory management, tracking, and purchasing across facilities, furniture, and hardware — while also supporting the broader day-to-day operations of a building that's part office, part research hub, part community anchor. This isn't a back-office role; you'll be a visible, trusted presence in a space where people spend long hours doing demanding work.

This is a great fit for someone who takes pride in well-run spaces, enjoys variety, and wants to grow an operations career in a place where the work genuinely matters.

Outside of the core work hours (M-F 8:30 AM–5:00 PM), this role may also require being onsite some evenings and weekends for events or urgent issues.

## Key responsibilities

Inventory & Purchasing Support

- Own inventory management for supplies, furniture, and equipment — tracking stock levels, and usage
- Own the purchasing process: research vendors, compare quotes, place orders for supplies, furniture, and equipment
- Maintain accurate, up-to-date inventory records
- Flag discrepancies, overages, or supply-chain issues before they become problems

Day-to-Day Facilities Support

- Serve as first point of contact for facilities requests, resolving what you can directly and escalating with context when needed
- Troubleshoot and escalate issues with vendors, building management, or equipment
- Support coordination with the porter team on restocking, tidying, and common area upkeep
- Support physical security operations including access control, camera monitoring, badge issuance, and visitor check-in
- Assist with setup and logistics for research events, workshops, and community gatherings
- Conduct routine space readiness checks across floors — flagging issues and keeping things in good shape for the researchers and teams who rely on them daily

## Team Collaboration

- Work closely with the Site Operations Lead and broader operations team
- Track tasks and facilities requests to ensure nothing falls through the cracks in a high-volume environment
- Help document processes and recurring tasks, especially around inventory and purchasing workflows

## Skills & experience

- Experience in a workplace coordinator, workplace associate, or similar hands-on operations role
- Direct experience managing inventory and/or purchasing processes — even informally
- Strong organizational skills and ability to manage a high volume of tasks and requests
- Comfortable working in a fast-moving, dynamic environment
- Clear written and verbal communication
- A service mindset; you care about giving users and staff a great experience
- Proficiency with Slack and task management tools; experience with Asana or similar a plus
- Comfort working both independently and as part of a small, collaborative team

You might be a good fit if you:

- Take pride in spaces that feel genuinely well cared for — not just functional, but good to be in
- Enjoy being a reliable presence in a community of people doing important, demanding work
- Like variety and can juggle competing priorities without dropping the ball
- Are hands-on and happy to roll up your sleeves
- Care about AI safety and want your day-to-day work to support it, even if you're not a researcher yourself

## About Constellation Institute

## Company Overview
- **One-liner**: Constellation Institute is a non-profit independent research center that develops talent, supports key organizations, and creates coordination space to ensure transformative AI is developed, deployed, and governed safely.
- **Entity Type**: Private (501(c)3 Nonprofit)
- **Headquarters**: Berkeley, California, United States
- **Founded**: Not publicly available (likely recent, based on operational trajectory)
- **Founders**: Not publicly available

## Core Business
- **Primary Industry**: AI Safety & Security Research, Talent Development, Field Building
- **Target Customers**: Researchers, founders, and organizations working on AI safety; the broader AI safety ecosystem (nonprofits, academia, industry, government)
- **Mission/Purpose**: To ensure transformative AI is developed, deployed, and governed safely by reducing risks through talent development, supporting key players, and creating space for coordination [constellation.org](https://constellation.org/about)

## Products & Services
- **Astra Fellowship**: A fully-funded, in-person program pairing emerging researchers with senior advisors in technical safety, governance, strategy, or field-building [constellation.org](https://constellation.org/)
- **Visiting Fellowship**: A lightly-structured 3–6 month funded fellowship for full-time AI safety researchers to connect with the Constellation network and work from the Berkeley research center [constellation.org](https://constellation.org/)
- **Generator Residency**: A three-month, in-person residency for AI safety generalists starting in Summer 2026 [constellation.org](https://constellation.org/)
- **Incubator**: Office space, operational support, and access to an expert network for the next wave of organizations working on advanced AI risks [constellation.org](https://constellation.org/)
- **Research Center**: An independent research center in Berkeley, CA where exceptional researchers, forecasters, and operators collaborate on the hardest problems in AI safety and security [constellation.org](https://constellation.org/about)
- **Convening Programs**: Curated events to upskill talent, build shared understanding, and strengthen collaboration across the field [constellation.org](https://constellation.org/)

## Market Standing
- **Valuation/Market Cap**: Not applicable (Nonprofit)
- **Annual Revenue**: Not publicly available (nonprofit, funded by donations/grants)
- **Total Funding**: Not disclosed (nonprofit, 501(c)3 status confirmed)
- **Headcount**: **43 employees** with a monthly headcount growth of **+18.4%** [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Notable Investors/Partners**: No formal investors; network includes talent sourced from top AI safety organizations (Redwood Research, MATS Research, FAR.AI, GovAI, Center for AI Safety, University of Cambridge) [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Growth Signals**: 12 active job postings; monthly job posting growth of +20.0%; LinkedIn follower growth of +10.3% per month; workforce distributed across 5 countries (US, Canada, UK, Netherlands, Poland) [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Competitive Advantages
- **Network-First Model**: Deeply embedded in the AI safety ecosystem, regularly collaborating with top researchers and thought leaders
- **Field-Building Focus**: Not just research—actively incubates new organizations and places talent in high-impact roles, creating moats through ecosystem ownership
- **Beautiful Physical Workspace**: Operates a dedicated research center in Berkeley, providing a unique collaborative environment for in-person work [constellation.org](https://constellation.org/careers)
- **Full-Stack Support**: Covers the entire lifecycle of AI safety work—from talent identification and fellowship training to organizational incubation and scaling

## Strategic Focus
- **Current Priorities**: Scaling up the talent pipeline (Astra Fellowship, Generator Residency), incubating new organizations, and facilitating field-wide coordination. Strong emphasis on in-person collaboration at the Berkeley research center.
- **Direction for Growth**: Expanding the number of fellows and residents, broadening the range of research supported (from technical safety to policy and governance), and deepening connections across the global AI safety community [constellation.org](https://constellation.org/about)

## Why Work Here
- **Culture**: Mission-driven, friendly team deeply driven by the work; regular collaboration with top AI safety researchers and thought leaders [constellation.org](https://constellation.org/careers)
- **Remote/Hybrid Policy**: Not explicitly stated, but the emphasis on the "beautiful physical workspace" in Berkeley and in-person programs suggests a strong preference for on-site work; however, the workforce is distributed across 5 countries, indicating some remote flexibility [linkedin.com](https://www.linkedin.com/company/constellation-institute)
- **Perks**:
  - Flexible time-off policy that encourages regular recharging
  - Comprehensive health, dental, and vision insurance
  - Generous 401(k) employer match
  - Employer-paid commuter stipend (public transportation + on-site parking)
  - Delicious, healthy lunches and dinners every weekday, plus unlimited snacks & drinks [constellation.org](https://constellation.org/careers)
- **Hiring Process**: Transparent and respectful—phone screen, work test reflecting actual job tasks, interviews with teammates, and a focus on mission alignment [constellation.org](https://constellation.org/careers)
- **Engineering/Hiring Focus**: Currently hiring for operations, program coordination, events, IT/data, facilities, and talent mobilization roles; strong focus on generalists and operators who care about AI safety [linkedin.com](https://www.linkedin.com/company/constellation-institute)

## Sources
1. [Constellation Institute Careers Page](https://constellation.org/careers)
2. [Constellation Institute Homepage](https://constellation.org/)
3. [Constellation Institute About Page](https://constellation.org/about)
4. [Constellation Institute LinkedIn](https://www.linkedin.com/company/constellation-institute)
5. [Built In Company Profile](https://builtin.com/company/constellation-institute)

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