---
title: 'Facilities & Office Manager at Ultra'
canonical: 'https://feeny.ai/job/facilities-office-manager-ultra-brooklyn-xpnsajcqy9v2'
type: 'job'
last_seen: '2026-11-09'
---

# Facilities & Office Manager at Ultra

- **Company:** Ultra
- **Location:** Brooklyn, NY
- **Compensation:** $120k–$150k
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-15
- **Last confirmed live:** 2026-11-09
- **Apply:** https://jobs.gem.com/ultra/am9icG9zdDpepWR-_X6fJXbF9-c6IIGl

## Job description

## About the Role

We’re looking for someone to own Ultra’s physical workplace, from facilities and everyday office operations to the buildout and move into our new office. You’ll report to our Chief Business Officer, and make sure the team has a reliable, welcoming and well-organized place to work as our needs change.

Your first major project will be our January/February office move. You’ll coordinate the design and buildout, manage vendors and dependencies, and make sure the space is ready for the team. Alongside that project, you’ll keep day-to-day office needs running smoothly and build simple systems that prevent recurring problems.

As Ultra grows, you’ll plan ahead for changing space needs, support our lab and factory teams on shared facilities, and help establish future offices when expansion plans are approved.

Location: This is a on-site role based in New York City.

## What You’ll Own

- Office buildout and move: Translate team needs into a practical space plan, coordinate designers and contractors, track schedules and spend, surface decisions early, and follow through on move-in readiness.
- Facilities: Manage maintenance, cleaning, workplace vendors and the building relationship. Keep spaces organized and adapt layouts as needs change.
- Workplace IT: Handle first-line troubleshooting and coordinate with vendors and internal experts on connectivity, equipment and meeting-room issues.
- Office experience: Keep the kitchen stocked, coordinate visitors, and organize workplace activities that make the office enjoyable.
- Operating routines: Make requests, purchasing, replenishment, maintenance and vendor follow-through dependable.
- Shared spaces: Partner with lab and factory teams on facilities, organization and vendor needs, working with the owners of specialized equipment and operations.
- Future offices: Plan workplace capacity and help establish workspace, suppliers and local services as Ultra expands.

## What You Bring

- Experience personally delivering an office move, buildout or comparable physical-space project.
- The ability to manage projects and everyday office operations together, prioritize urgent problems and finish work without repeated reminders.
- Practical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.
- Strong vendor and budget discipline, including comparing quotes, tracking commitments and raising changes early.
- A service-minded approach to employees and visitors, with attention to hospitality, cleanliness, organization and clear communication.

Helpful Expirience

- Supporting a growing startup or an office alongside hardware, lab or manufacturing work.
- Coordinating office design, furniture procurement, workplace connectivity and access systems.
- Building lightweight systems that reduce repetitive administrative work.

## About Ultra

## Company Overview
- **One-liner**: Ultra builds practical, general-purpose industrial AI robots that automate repetitive warehouse tasks like packing, sorting, and kitting, with zero integration and rapid deployment.
- **Entity Type**: Private (Seed stage; $625K total funding)
- **Headquarters**: New York, NY, United States
- **Founded**: 2024
- **Founders**: Jon Miller Schwartz (CEO), Max Friefeld (COO), Chetan Parthiban (Co-Founder & Chief Scientist), Oliver Ortlieb (Co-Founder & CTO)

## Core Business
- **Primary industry**: Robotics Engineering / Industrial Automation
- **Target customers**: B2B – warehouses, fulfillment centers, and logistics operators (enterprise and SMB)
- **Mission or purpose**: To deploy practical, general-purpose robots that generate immediate ROI by handling repetitive, high‑volume work, and to scale intelligence through real‑world data.

## Products & Services
- **[Operator](https://www.ultra.tech/)**: A stationary industrial AI robot designed for e‑commerce order packaging, sorting, and kitting. It operates up to 24 hours a day, requires no fixed infrastructure, installs in hours, and covers a 5×5 ft footprint with a 10 ft vertical reach. The robot learns new tasks from example data and improves fleet‑wide as more units are deployed.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total funding of $625K (Seed: $125K in Aug 2024; Pre‑Seed: $500K in Sep 2024 led by Y Combinator)
- **Notable Investors/Partners**: Y Combinator (lead investor), three additional investors in Pre‑Seed round
- **Growth Signals**: 14 total employees (as of early 2025), 19 employees (latest) – **333% YoY headcount growth**; robots already deployed in real warehouses generating revenue and data; launched the Operator robot in April 2026 with 184 LinkedIn reactions; actively hiring across engineering, research, deployment, and people operations.

## Competitive Advantages
- **Zero‑integration deployment**: Robots can be rolled in, plugged in, and turned on within hours – no expensive infrastructure or lengthy integration.
- **Stationary, safe design**: No tipping risk, no battery swaps, no charging breaks – designed for continuous operation in real warehouse conditions.
- **AI trained with examples**: Uses neural nets trained on teleoperation data (≈2 hours) to learn new tasks, enabling rapid adaptation to variable items and changing workflows.
- **Fleet learning**: Every deployed robot feeds data back to improve the entire fleet – a data‑scale moat that compounds with more deployments.

## Strategic Focus
- Rapidly scale deployments across the US in 2025‑2026, building on proven field traction.
- Continue improving robot foundation models for faster, more robust task learning and execution.
- Expand from e‑commerce packaging into adjacent warehouse workflows (e.g., kitting, returns).
- Grow the team (targeting engineering, research, deployment, and people functions) to support production scaling.

## Why Work Here
- **Early‑stage impact**: Join a YC‑backed startup founded by three‑time entrepreneurs (previously founded Layer By Layer, Voodoo Manufacturing) with a decade of collaboration.
- **Fast‑paced, hands‑on culture**: Engineers and researchers directly own firmware, hardware, ML models, and deployment – from design to field support.
- **Real‑world robotics**: Work on robots that are already generating revenue in customer warehouses, not just lab prototypes.
- **Growth trajectory**: 333% headcount growth in the past year, with ambitious plans to scale from 19 to hundreds of employees.
- **Location & flexibility**: Based in New York City; roles span HQ (assembly, testing, R&D) and field deployment across the US.
- **Open roles** (as of early 2026): Robotics Firmware Engineer, Robotics Hardware Engineer, Data Operations Lead, Research Scientist, Product Engineer, Deployment Engineer, Head of People – offering broad ownership and career growth.

## Sources
1. [ultra.tech](https://www.ultra.tech/)
2. [Y Combinator – Ultra](https://www.ycombinator.com/companies/ultra)
3. [Built In – Ultra Company Profile](https://builtin.com/company/ultra-ultra-tech)
4. [Built In – Ultra Jobs](https://builtin.com/company/ultra-ultra-tech/jobs)
5. [LinkedIn – Ultra](https://www.linkedin.com/company/ultraroboticsco)

## Other roles at Ultra

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- [Head of Marketing](https://feeny.ai/job/head-of-marketing-ultra-brooklyn-rarz21rtmbav) — Brooklyn, NY
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