--- title: 'Financial Administrator at FeedbackFruits' canonical: 'https://feeny.ai/job/financial-administrator-feedbackfruits-amsterdam-f0zrdpghfnr2' type: 'job' last_seen: '2026-11-02' --- # Financial Administrator at FeedbackFruits - **Company:** FeedbackFruits - **Location:** Amsterdam, Netherlands - **Compensation:** €34k–€36k - **Employment:** part-time - **Posted:** 2026-10-15 - **Last confirmed live:** 2026-11-02 - **Apply:** https://jobs.ashbyhq.com/feedbackfruits/4d38584b-c14c-44a4-bc8e-557831cb2f9d ## Job description Hi, I'm Alex, Finance Manager at FeedbackFruits. 👋 Our Finance team is ramping up over the next couple of years, and we are looking for someone to join the team on a 24-32 hour basis! Finance here runs across two entities, a Dutch BV and a US Corp, each with its own invoicing, tax and banking rules. Our customers are universities all over the world, so the work ranges from a straightforward Dutch invoice to a US procurement portal with its own supplier onboarding forms and submission rules. The role is broader than most financial administration jobs at this level, and we are searching for someone who's ready to own it. I'm looking for a Financial Administrator to take on our day-to-day operations: billing and collections on the receivables side, supplier invoices and payment runs on the payables side, and the Finance mailbox where everything is coordinated. A lot of our processes are still manual, with limited documented processes. You'd be doing the work and improving it at the same time, formalising operating procedures as you go. The ideal team member is someone who notices when a workflow is clumsy, and is proactive in addressing it. We're a small team of two, and we support the wider organisation with a vast range of topics. You'd work closely with our New Business and Partner Success teams when it comes to billing, and with our Marketing team when it comes to purchasing. When an invoice goes out on time, a university pays on schedule or a purchasing inquiry is resolved ahead of an event, that's visible, and it will be thanks to you. Financial administration can often be limited to a narrow scope of topics within a larger team. If you're eager to get the full picture of operations in a company with an international customer base, this is the right place for it. What you'll do: - Send out sales invoices on time. This includes setting up new customers and uploading invoices to procurement portals such as Ariba and PaymentWorks - Set up and maintain customer subscriptions in the ERP system based on signed contracts, and create invoices and credit notes for all legal entities - Keep track of unpaid invoices, send payment reminders to institutions that haven’t paid, and flag invoices that stay unpaid - Partner with Sales and Partner Success to address billing and payment queries - Ensure supplier invoices and expenses are processed on time - Prepare the weekly payment run for approval - Compare bank transactions with our accounting records and resolve any discrepancies - Manage the Finance mailbox: customer invoice and payment questions, supplier requests, supplier onboarding forms, and internal requests that come in through the ticketing system - Support month-end close and annual accounts - Write down how finance processes work in the Finance database in Notion, and update it when you improve them What you bring: - You stay accurate and organised during busy periods. At month-end you keep daily work running smoothly while closing the month. - You follow things through to the end, in a friendly way. Late payments, missing details or an invoice that needs to match a contract: you stay on it until it’s sorted, and people enjoy working with you. - You take ownership of your work from start to finish. You plan your own week, set your own priorities and keep things moving. - You speak up when something in the numbers looks off, so we can fix it together. - You enjoy working with tools and software, and like finding new ways to get more out of them. - You’re comfortable building things as you go. You ask good questions, fill in the gaps and make sure you know the next steps before you start. - You have at least one year of experience in a finance or similar administrative role (two or more is a plus), including hands-on work with billing or subscriptions. We care more about your experience than your degree. - You’ve worked with an accounting system or ERP, such as Exact Online, NetSuite, Dynamics or SAP. Experience with Exact Online, Moss or procurement portals is a bonus - You write and speak English fluently, as we use it for all internal and external work. - You’re available 24 to 32 hours per week and can work from our Amsterdam office 2-3 days a week. What you get: - 25 paid holidays per year, based on a 40-hour work week - Hybrid work schedule (2-3 days onsite) - A day off for your birthday - Advantageous pension scheme - 3 days of volunteering leave per year - €550 Learning & Development budget per year + 3 days paid leave for learning - Travel allowance and Swapfiets subscription - Free access to our office gym - Unlimited access to mental health support via OpenUp (EU, US, and AUS) ## About FeedbackFruits ## Company Overview - **One-liner**: FeedbackFruits provides a unified Learning Design System that helps higher education institutions design, deliver, and scale evidence-based learning activities integrated into their LMS, using AI to reduce faculty workload and improve student outcomes. - **Entity Type**: Private (Privately Held; prior funding round exists, but Series/stage not publicly disclosed) - **Headquarters**: Amsterdam, Netherlands - **Founded**: 2012 - **Founders**: Ewoud de Kok (Founder & CEO) ## Core Business - **Primary Industry**: E-Learning / Educational Technology (Higher Education) - **Target Customers**: B2B – Higher education institutions (universities, colleges, and professional schools) - **Mission**: “Empower higher education institutions to deliver effective teaching methods that cultivate positive change-makers” and “radically improve education for students worldwide” [feedbackfruits.com/careers](https://feedbackfruits.com/careers) ## Products & Services - **FeedbackFruits Learning Design System**: A SaaS platform integrated with major LMSs (Canvas, Blackboard, Moodle, etc.) that offers ready-to-use templates, modular learning designs, and advanced analytics for evidence-based pedagogy. - **Acai AI Companion**: An ethical, transparent AI assistant that provides real-time feedback to students, supports active learning, and reduces faculty time spent on manual assessment. - **Analytics & Dashboards**: Visual dashboards and real-time analytics to help educators monitor student engagement, performance, and assessment quality at individual and institutional levels. ## Market Standing - **Valuation / Market Cap**: Not publicly disclosed - **Key Metric**: - **Funding**: At least one prior funding round (amount undisclosed) - **Users**: Over 200,000 users across 200+ institutions in 28 countries [feedbackfruits.com/about-us](https://feedbackfruits.com/about-us) - **Notable Investors/Partners**: Not publicly named in available sources; partnerships include 200+ institutions worldwide - **Growth Signals**: - Headcount of 89 employees (as of mid-2026), operating from 10+ countries (Netherlands, US, Chile, Japan, Spain, UK, etc.) - Global presence spanning Europe, North America, APAC, LATAM, and Africa - Year-over-year employee growth declined slightly (-11.2%), but the company continues to hire actively (3 open positions listed) [linkedin.com/company/feedbackfruits](https://ca.linkedin.com/company/feedbackfruits) ## Competitive Advantages - **Integrated LMS approach**: Designed to work natively within existing institutional systems, reducing friction for educators. - **AI built on ethical principles**: Acai provides transparent, privacy-preserving AI assistance, differentiating from less ethical competitors. - **Pedagogical focus**: Offers thousands of research-backed learning designs, helping institutions scale active learning without sacrificing quality. - **Security & compliance**: Industry-recognised certifications (e.g., ISO, SOC 2) built in from the start. ## Strategic Focus - Scaling high-quality learning design across entire institutions (not just individual courses) - Expanding the use of AI to further reduce faculty workload while improving student outcomes - Deepening integration with LMS platforms and expanding template/library resources for global adoption - Growing the partner ecosystem and entering new geographies (APAC, LATAM) ## Why Work Here - **Culture & Values**: Cultivates a culture of ambition, humanity, pragmatism, and curiosity. Emphasises diversity (50/50 gender ratio, 30+ nationalities) and provides a safe space for authenticity [feedbackfruits.com/careers](https://feedbackfruits.com/careers) - **Remote/Hybrid Policy**: Flexible – “Work from anywhere, at flexible times.” Offers a €500 remote-work setup budget for new hires and a €110 monthly office commute budget for those living near Amsterdam. The Amsterdam office is used for collaboration and team events. - **Benefits**: - Flexible vacation policy with holiday swapping - Yearly learning budget + 24h study leave - Pension scheme - Free mental health care (Openup medical access to certified psychologists) - Bike subscription (Swapfiets) - Free office gym, catered lunches 3x/week, unlimited snacks & drinks - Annual company retreat and regular team events - €500 referral bonus - **Engineering Culture**: Product-driven, impact-oriented with a focus on iterative improvement. “Impact Multiplier” philosophy – employees are expected to own outcomes, invent and simplify, and obsess over educational impact. ## Sources 1. [feedbackfruits.com](https://feedbackfruits.com/) 2. [feedbackfruits.com/careers](https://feedbackfruits.com/careers) 3. [feedbackfruits.com/about-us](https://feedbackfruits.com/about-us) 4. [builtin.com/company/feedbackfruits](https://builtin.com/company/feedbackfruits) 5. [linkedin.com/company/feedbackfruits](https://ca.linkedin.com/company/feedbackfruits) ## Other roles at FeedbackFruits - [Customer Success Manager North America](https://feeny.ai/job/customer-success-manager-north-america-feedbackfruits-united-states-1vrp0b9ade4d) — United States - [Engineering Manager](https://feeny.ai/job/engineering-manager-feedbackfruits-amsterdam-sewq5c01dcq2) — Amsterdam, Netherlands - [Senior Software Engineer - Ruby on Rails](https://feeny.ai/job/senior-software-engineer-ruby-on-rails-feedbackfruits-amsterdam-aa71necgs88n) — Amsterdam, Netherlands - [Software Engineer - Ruby on Rails](https://feeny.ai/job/software-engineer-ruby-on-rails-feedbackfruits-amsterdam-1rwe3577nkbb) — Amsterdam, Netherlands - [Product Manager](https://feeny.ai/job/product-manager-feedbackfruits-amsterdam-6h4fvj241f6g) — Amsterdam, Netherlands