---
title: 'Front Desk Admin / Executive Assistant at Volley Automation'
canonical: 'https://feeny.ai/job/front-desk-admin-executive-assistant-volley-automation-denver-3e47ay3a7gsd'
type: 'job'
last_seen: '2026-10-12'
---

# Front Desk Admin / Executive Assistant at Volley Automation

- **Company:** Volley Automation
- **Location:** Denver, CO
- **Employment:** full-time
- **Work type:** onsite
- **Posted:** 2026-10-05
- **Last confirmed live:** 2026-10-12
- **Apply:** https://jobs.ashbyhq.com/volley-automation/3b88afde-a31d-4206-8d6e-1f376111b878

## Job description

Front Desk & Office Administration (~50%)

- Greet visitors, candidates, and guests; manage sign-in and badge/access processes
- Answer and route incoming calls, emails, and general inquiries
- Maintain a clean, organized, and welcoming office/reception area
- Order and stock office supplies, snacks, and food (daily lunches, team events, kitchen restocking)
- Manage vendor relationships (cleaning, IT, catering, office supplies, maintenance) — sourcing quotes, scheduling service, tracking contracts/renewals
- Coordinate office repairs and facilities issues (HVAC, plumbing, furniture, equipment)
- Manage mail, packages, and shipping/receiving
- Support Finance with basic tasks: processing invoices, tracking receipts, expense coding, petty cash reconciliation, assisting with vendor payments
- Maintain office supply and vendor budgets; flag overspend
- Coordinate office access, keys/badges, and security procedures
- Support onboarding logistics for new hires (desk setup, equipment, welcome kits)
- Help plan and set up internal events, team lunches, offsites, and celebrations

Executive Support to CEO (~50%)

- Manage CEO's calendar — scheduling meetings, resolving conflicts, prioritizing time
- Book domestic/international travel (flights, hotels, ground transportation) and build itineraries
- Prepare and submit expense reports; reconcile receipts and corporate card statements
- Screen and prioritize CEO's email/communications as needed
- Prepare materials for meetings, board meetings, or investor calls (agendas, printouts, follow-ups)
- Coordinate with external parties (investors, partners, candidates) on behalf of the CEO
- Track action items and follow up on deadlines for the CEO
- Handle confidential information with discretion

Additional Duties Common in a 25-Person Startup

- HR-adjacent support: scheduling interviews, coordinating offer letter logistics, maintaining employee records, birthday/anniversary recognition
- Culture & engagement: organizing all-hands meetings, happy hours, holiday parties, swag ordering
- Facilities/lease admin: point of contact for landlord or building management, badge access for new employees
- Light IT support coordination: liaising with an IT vendor for laptop setup, software licenses, or troubleshooting tickets
- Travel policy point-person: maintaining the company's travel/expense policy and answering employee questions
- Board meeting logistics: scheduling, catering, materials prep, room setup (in-office or virtual)
- New hire equipment procurement: ordering laptops/monitors, tracking company asset inventory
- Compliance/documentation support: maintaining W-9s, vendor contracts, insurance certificates in an organized filing system
- Backup for other admin gaps: general “glue” role — answering ad hoc requests across departments

Ideal Candidate Qualities

- Highly organized with strong attention to detail
- Comfortable context-switching between people-facing and confidential executive tasks
- Proactive — anticipates needs before being asked
- Discreet and trustworthy with sensitive information
- Strong communication skills, both written and verbal
- Prior experience in office administration and/or executive assistance preferred
- Comfortable in a fast-paced, ambiguous startup environment where responsibilities shift Applicant must provide proof of his or her eligibility to work in the United States if selected for hire.

Volley Automation is an equal opportunity employer to all, regardless of age, ancestry, association with a member of a protected class, bereavement leave, color, disability (physical, intellectual/developmental, or mental health/psychiatric), exercising the right to family care and medical leave related to serious health condition of employee or family member, child bonding, or military exigencies, engaging in protected activity, gender identity or expression, genetic information or characteristic, marital status, medical condition (cancer or genetic characteristic), military and veteran status, national origin (includes language restrictions), pregnancy, childbirth, breastfeeding, or related medical conditions, Pregnancy Disability Leave (PDL), race (includes hairstyle and hair texture), religious creed (includes dress and grooming practices), reproductive health decision making, sex/gender, and sexual orientation. We are not accepting resumes from third-party vendors or agency recruiters representing candidates. Direct Applicants Only.

## About Volley Automation

## Core Business
- **Primary industry/industries**: Robotics Engineering, Automated Parking Systems, Urban Infrastructure
- **Target customers**: Developers, architects, property owners, and construction firms building in space-constrained urban locations (B2B, Enterprise)
- **Mission or purpose statement**: “To build the best parking systems for new buildings in space-constrained locations.” Focused on making parking easier, safer, and more sustainable while maximizing economic value for development projects.

## Products & Services
- **Volley Automated Parking System**: A robotic, software-driven parking garage that uses autonomous guided vehicles (AGVs) to move cars. It densifies parking by up to 2x, reduces construction complexity, and can eliminate entire below-grade levels. Includes integrated autonomous EV charging that moves cars to charging stations as needed, maximizing charger utilization without traditional infrastructure costs.
- **Retrofit Solutions (future roadmap)**: Planned solutions for existing garages and infrastructure to support autonomous vehicle fleets and EV charging at scale.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Total Funding – $15.2M (over 3 rounds: Seed in 2018, Seed in 2020, Seed in June 2021 led by Thursday Ventures, and Series A in August 2021)
- **Notable Investors/Partners**: Thursday Ventures (lead seed investor), Hito Robotic System (AGV supplier), Skanska (National Strategic Supply Chain Program), Otis (VRC service & maintenance), AIA member
- **Growth Signals**: Headcount grew 50% YoY to 22 employees; moved headquarters from San Francisco to Denver in 2025 to access engineering talent and reduce overhead; active installations in New York, Nashville, and pipeline across Florida, California, and Massachusetts; hiring for engineering, operations, and project delivery roles.

## Competitive Advantages
- **Unmatched expertise**: Team exclusively focused on automated parking systems with deep experience in robotic hardware, software, and AI (multi-agent AI lead on staff).
- **Densification capability**: Up to 2x densification improves project economics, making previously unbuildable sites viable.
- **Futureproofed EV charging**: Every parked car gets EV charging capability without traditional infrastructure costs, a key differentiator for new developments.
- **Reduced embodied carbon**: Less concrete and steel required; zero-emission AGV operation eliminates engine emissions inside the garage.
- **USA-based support**: Continuous system improvement and exceptional domestic support.

## Strategic Focus
- **Current priorities**: Scaling deployments in dense urban markets (NYC, Nashville, Florida, California, Massachusetts); developing retrofit solutions for existing garages; building infrastructure for autonomous vehicle fleets and large-scale EV charging; expanding the Denver engineering hub and building a world-class team.
- **Direction for growth**: Becoming the standard for parking in modern smart cities; deepening partnerships across the technology stack; increasing R&D investment in software and AI.

## Why Work Here
- **Culture highlights**: Collaborative and inclusive work environment where every idea is valued. Dogs allowed in the office. Daily free lunches from local independent restaurants. 13 paid holidays including a full week+ winter shutdown, plus unlimited PTO.
- **Remote/hybrid/office policy**: Hybrid presence – Denver HQ with on-site roles (engineering, operations, project delivery) and a network of remote roles in engineering and sales.
- **Notable perks**: Competitive pay packages with equity compensation, 401(k) with matching, generous health & wellness insurance. Emphasis on investing in R&D rather than Bay Area real estate overhead.
- **Engineering culture**: Focus on robotics, software, automation, and AI; team members have backgrounds from Tesla, Waymo, Nuro, iRobot, Kitty Hawk, and other top robotics companies.

## Sources
1. [Volley Automation About Page](https://volleyautomation.com/about/)
2. [Volley Automation Homepage](https://volleyautomation.com/)
3. [Careers Page](https://volleyautomation.com/careers/)
4. [Blog: HQ Move to Denver](https://volleyautomation.com/blog/volley-automation-moves-headquarters-to-denver/)
5. [LinkedIn Company Profile](https://www.linkedin.com/company/volley-automation)

## Other roles at Volley Automation

- [Director of Product](https://feeny.ai/job/director-of-product-volley-automation-denver-8hbfv0feb3nm) — Denver, CO
- [Senior Frontend Software Engineer](https://feeny.ai/job/senior-frontend-software-engineer-volley-automation-denver-054q5dtsx6d4) — Denver, CO
- [Senior Hardware Systems Integration Engineer](https://feeny.ai/job/senior-hardware-systems-integration-engineer-volley-automation-denver-q8kb2b3071mw) — Denver, CO