--- title: 'General Affairs & Executive Assistant at ispace, inc.' canonical: 'https://feeny.ai/job/general-affairs-executive-assistant-ispace-inc-luxembourg-28h1mht11hn3' type: 'job' last_seen: '2026-09-08' --- # General Affairs & Executive Assistant at ispace, inc. - **Company:** ispace, inc. - **Location:** Luxembourg - **Employment:** full-time - **Work type:** onsite - **Posted:** 2026-08-27 - **Last confirmed live:** 2026-09-08 - **Apply:** https://jobs.lever.co/ispace-inc/fc3c0bcd-d018-4336-a856-7ef1f34b4f41 ## Job description Join ispace EUROPE – Pioneering Lunar Exploration from Luxembourg With locations in Japan, Luxembourg, and the US, ispace is a global leader in lunar exploration. Our European branch, based in Luxembourg, is uniquely positioned at the heart of rover design, development, and operations. We’re building the foundations of a sustainable lunar economy — and expanding humanity’s reach beyond Earth. At ispace EU, engineers, business experts, and creatives work side by side to turn bold ideas into reality, driven by our mission: “Expand our Planet, Expand our Future.” TITLE: General Affairs & Executive Assistant (m/f/d) LOCATION: Luxembourg REPORTS TO: General Affairs Manager ## ABOUT THE ROLE As a core member of our General Affairs (GA) team, you will provide dedicated support to our executive team, coordinating communication, scheduling, travel and events. Alongside those main responsibilities, you will also be engaged with other GA’s activities, keeping the ispace EU workplace and its day-to-day operations running smoothly. Your remit spans dedicated support to the executive team and office operations, workplace coordination, front-of-house, and cross-departmental collaboration, ensuring that the ispace EU Team and its processes can perform at their best. At a company pushing the boundaries of lunar exploration, operational excellence isn’t a background function; it’s a key enabler of our mission. You will work closely with senior stakeholders, internal teams, and external partners to drive day-to-day effectiveness and contribute to a fast-moving, high-ambition environment. ## KEY RESPONSIBILITIES Executive support - Manage the executive team's diaries, resolving competing requests, anticipating conflicts and protecting focus time - Manage executive correspondence in French and English, triaging and prioritising incoming requests, and ensuring matters requiring executive input or decisions are surfaced and followed through - Plan and book executive travel end to end within GA's trip-management processes, from itineraries and visas through to expense claims on return - Prepare and follow up meetings: agendas, briefing materials, minutes and action logs, tracking commitments through to closure - Coordinate and host executive visitors and liaise with external partners, institutions and our Group counterparts General Affairs - Perform core administrative flows, including correspondence, documentation, invoice processing, and meeting minutes, working within the established approval workflow - Manage day-to-day office operations, including facility coordination and supplier relationships, and coordinate office-supply orders with the procurement team - Act as a first point of contact for the office, handling reception, phone calls, and incoming deliveries, and passing parcels to the procurement team for processing - Coordinate logistics for internal, external and team events, from planning and vendor management through to on-the-day setup - Contribute to General Affairs and ad-hoc projects such as office expansions, relocations, workspace enhancements, process optimisations and new internal initiatives - Keep GA processes well documented and up to date, ensuring the ispace EU Team always has clear, reliable references on hand ## KEY REQUIREMENTS - Three (3) years of experience in an Executive Assistant, Personal Assistant, or General Affairs role, ideally in a startup or fast-paced SME - Bachelor’s degree or equivalent professional experience - Fluent in French & English (written and spoken). Another language is a plus. - Excellent verbal and written communication skills - Strong organisational skills, with the ability to manage multiple priorities in a dynamic environment - A proactive, hands-on mindset - Demonstrated ability to handle sensitive information with discretion and professionalism - Solid command of the MS Office Suite; familiarity with basic graphic design tools (for internal communications and event materials) is a plus - Sharp attention to detail and a natural ability to work autonomously while staying closely aligned with your stakeholders - #LI-AD1 Why Join ispace EUROPE? At ispace EU, we’re not just building lunar rovers — we’re shaping the future of space exploration from our base in Luxembourg. As part of a global team spanning Japan, the US, and Europe, we’re on a mission to create a sustainable lunar economy and expand humanity’s reach beyond Earth. Join a diverse, fast-moving team where engineers, creatives, and business minds work side by side to turn bold ideas into reality. If you're ready to make history — and have fun doing it — we’d love to hear from you. Let’s go to the Moon together. Learn more about our recent activities here: https://ispace-inc.com/news-en. We welcome candidates with diverse experience levels and evaluate the best fit on an individual basis. Your final job level and salary will be determined based on your skills, experience, and the impact you can bring to the role. ## About ispace, inc. ## Company Overview - **One-liner**: ispace is a global lunar exploration company developing high-frequency, low-cost transportation services to the Moon and building the foundation for a sustainable cislunar economy. - **Entity Type**: Public (listed on the Tokyo Stock Exchange in 2023) - **Headquarters**: Tokyo, Japan (with offices in Denver, Colorado, USA and Luxembourg) - **Founded**: September 2010 - **Founders**: Takeshi Hakamada (Founder & CEO) ## Core Business - **Primary industry**: Space exploration / Lunar transportation services - **Target customers**: B2B (space agencies, commercial payload operators, research organizations) - **Mission**: “Extend the sphere of human life into space and create a sustainable world by providing high-frequency, low-cost transportation services to the Moon.” ## Products & Services - **Lunar Lander Missions**: ispace designs, builds and operates robotic lunar landers. Current missions include “Mission 2.5” and the upcoming “Mission 3” featuring the new larger ULTRA lander. - **Payload Development & Integration**: Offers payload hosting and development services for lunar orbiting and landing missions. - **Lunar Surface Data**: Sale and survey of Moon surface data for research and commercial use. - **Space Resource R&D**: Research and development focused on utilizing lunar water resources. - **Marketing Support**: Supports space content industries with marketing services related to lunar activities. ## Market Standing - **Valuation/Market Cap**: Not disclosed in provided sources (publicly listed, market cap fluctuates) - **Key Metric**: Total funding record – raised a record 10.35 billion yen in Series A in 2017 (private round). As a public company, revenue is reported but not listed in these materials. - **Notable Investors/Partners**: The company evolved from Team HAKUTO, a finalist in the Google Lunar XPRIZE. Global presence includes ispace technologies U.S. inc. and ispace Europe SA. - **Growth Signals**: - 317 employees as of March 31, 2025 - First Japanese space company to list on the Tokyo Stock Exchange (2023) - Multiple missions in the pipeline (Mission 2.5, Mission 3 with ULTRA lander) - Global offices in Japan, USA, and Luxembourg ## Competitive Advantages - **Early mover in commercial lunar services**: One of the few private companies with flight heritage (first mission launched in 2022). - **End‑to‑end lunar transportation**: Offers landers, payload integration, and data services – a vertically integrated lunar logistics provider. - **Global footprint**: Engineering and business presence across three continents enables access to diverse customers and talent. - **Heritage from Google Lunar XPRIZE**: Team HAKUTO experience provides technical and operational credibility. ## Strategic Focus ispace is focused on achieving high‑frequency, low‑cost lunar transportation to construct an Earth‑Moon economic zone. Key priorities include: - Launching Mission 2.5 and the larger ULTRA lander on Mission 3 - Developing space resource utilization (especially water on the Moon) - Expanding payload and data services to support a growing cislunar infrastructure - Scaling globally through its offices in Japan, the US, and Europe ## Why Work Here - **Diverse, inclusive culture**: As of December 2025, ispace reports ~24% non‑Japanese nationality and ~45% Japanese nationality, reflecting a commitment to global diversity. - **Mission‑driven team**: “Driven by a shared passion, our Crew of engineers, scientists and experts are shaping the future of space.” - **Work options**: Roles range from on‑site (Tokyo, Denver, Luxembourg) to hybrid (Tokyo CFO Office). Engineering roles include R&D, propulsion, GNC, and spacecraft systems. - **Fast‑growing organization**: 317 employees and growing, with a clear trajectory of missions and revenue expansion. - **Perks & culture**: Emphasis on inclusive hiring, professional development, and equitable pay; “true innovation comes when diverse viewpoints collaborate as equals.” ## Sources 1. [ispace Home Page](https://www.ispace-inc.com/) 2. [About Us – ispace](https://2022.ispace-inc.com/aboutus) 3. [Careers – ispace](https://www.ispace-inc.com/careers/) 4. [Career Overview – ispace](https://www.ispace-inc.com/career-overview/) 5. [Open Positions – ispace (Lever)](https://jobs.lever.co/ispace-inc) ## Other roles at ispace, inc. - [Cultural Development Specialist](https://feeny.ai/job/cultural-development-specialist-ispace-inc-tokyo-drggmdfvwqbg) — Tokyo, Japan - [Senior Embedded Software Engineer](https://feeny.ai/job/senior-embedded-software-engineer-ispace-inc-tokyo-fgwwc6e7napr) — Tokyo, Japan - [Embedded Software Engineer](https://feeny.ai/job/embedded-software-engineer-ispace-inc-tokyo-394fqkcg0qvq) — Tokyo, Japan - [Deputy Project Manager](https://feeny.ai/job/deputy-project-manager-ispace-inc-luxembourg-r3wpz7zd06m4) — Luxembourg - [Product Assurance Engineer](https://feeny.ai/job/product-assurance-engineer-ispace-inc-luxembourg-a3dw8z8f5578) — Luxembourg - [Senior Consolidated Accounting Officer](https://feeny.ai/job/senior-consolidated-accounting-officer-ispace-inc-tokyo-0caghgk0q9nb) — Tokyo, Japan - [IT Analyst – Engineering Applications](https://feeny.ai/job/it-analyst-engineering-applications-ispace-inc-tokyo-6c9zbr1bn06v) — Tokyo, Japan - [Legal Counsel](https://feeny.ai/job/legal-counsel-ispace-inc-englewood-7v2q6j9mczb6) — Englewood, CO - [Structural Analysis Engineer](https://feeny.ai/job/structural-analysis-engineer-ispace-inc-tokyo-y3t1v37s4jxf) — Tokyo, Japan - [構造設計エンジニア Structural Design Engineer](https://feeny.ai/job/structural-design-engineer-ispace-inc-tokyo-003n9fcqake7) — Tokyo, Japan