---
title: 'Global Events Operations Coordinator (FTC, 6 months) at GreenLight Workforce Solutions Inc'
canonical: 'https://feeny.ai/job/global-events-operations-coordinator-ftc-6-months-greenlight-workforce-f4r19bjv5989'
type: 'job'
last_seen: '2026-09-12'
---

# Global Events Operations Coordinator (FTC, 6 months) at GreenLight Workforce Solutions Inc

- **Company:** GreenLight Workforce Solutions Inc
- **Location:** San Francisco, CA
- **Employment:** full-time
- **Posted:** 2026-08-28
- **Last confirmed live:** 2026-09-12
- **Apply:** https://jobs.ashbyhq.com/greenlight-workforce-solutions/35971ba5-aa84-4a60-985e-8ee8193d1a0d

## Job description

## About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity. At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.

## About the Role

This 6-month Global Events Operations Coordinator role will support the systems, processes, and operational workflows that help the Global Events team scale high-quality programs across regions, audiences, and internal partners. This role will work closely with the Events Operations Manager and broader Global Events team to keep event planning organized, consistent, and moving at pace. The ideal candidate is highly organized, detail-oriented, comfortable with cross-functional coordination, and excited to improve how event work gets done through strong systems, clear documentation, and smart use of tools including Airtable, Google Workspace, Swoogo, Slack, ChatGPT, and Codex.

In this role, you will:

- Support and maintain operational systems for the Global Events team, including trackers, planning templates, project plans, vendor records, event calendars, and shared documentation.
- Help coordinate cross-functional event workflows across teams including Marketing, Communications, Sales, Recruiting, Workplace, IT, Procurement, Finance, Legal, Design, Production, and Executive Business Partners.
- Maintain vendor, contractor, venue, and partner databases to support consistent planning and execution across global programs.
- Support purchase requests, invoice tracking, budget reconciliation, and spend reporting to help ensure event expenses are accurate, documented, and aligned with internal processes.
- Help standardize event planning processes, templates, SOPs, and operational documentation so the team can work more efficiently and consistently.
- Support logistics for global events, including shipping, inventory, swag production, warehousing, freight, customs, and onsite materials.
- Assist with registration workflows, attendee data, guest communications, and post-event reporting.
- Track event milestones, owners, deadlines, dependencies, and follow-ups across multiple concurrent programs.
- Partner with event leads to capture post-event learnings, metrics, and operational improvements.
- Use tools such as Airtable, Google Workspace, Swoogo, Slack, ChatGPT, Codex, and related platforms to improve team workflows, documentation, research, planning, and execution.
- Identify opportunities to automate repetitive work, improve data accuracy, and make event operations more scalable.

You might thrive in this role if you have:

- 2-4 years of experience in event operations, event coordination, project coordination, or a related operational support role.
- Experience supporting multiple events, workstreams, or projects at the same time in a fast-paced environment.
- Strong organizational skills and a detail-oriented approach to tracking deadlines, owners, data, budgets, and logistics.
- Experience with event systems, project management tools, spreadsheets, registration platforms, and shared documentation.
- Familiarity with tools such as Airtable, Google Workspace, Swoogo, Slack, ChatGPT, Codex, or similar platforms.
- Experience supporting vendor coordination, purchase requests, invoice processing, budget trackers, and reconciliation.
- Comfort working cross-functionally with many stakeholders and keeping communication clear, timely, and organized.
- A proactive, ownership-oriented approach to solving problems and improving processes.
- Ability to learn new systems quickly and adapt as team needs evolve.
- Interest in OpenAI’s mission and curiosity about how AI can improve the way events are planned and operated.

## Key Success Traits

- Highly organized and detail-oriented.
- Operates with urgency while maintaining accuracy.
- Strong ownership and follow-through.
- Clear, proactive communicator.
- Comfortable managing ambiguity and shifting priorities.
- Collaborative and service-oriented.
- Systems-minded, with a bias toward improving process.
- Curious about AI-first ways of working.

## About GreenLight Workforce Solutions Inc

## Company Overview
- **One-liner**: GreenLight.ai is an AI-powered Freelancer Management System (FMS) that helps businesses compliantly hire, manage, and pay freelancers and contractors globally.
- **Entity Type**: Private (Pre-Seed stage)
- **Headquarters**: Palo Alto, California, United States
- **Founded**: 2018
- **Founders**: Jason Posel, Spencer Greene

## Core Business
- **Primary industries**: Human Resources, Artificial Intelligence, Software, InsurTech
- **Target customers**: B2B – enterprises, staffing firms, talent marketplaces, and companies managing contingent workforces
- **Mission / purpose**: “Making it easy to hire, organize, and pay contractors – anywhere.”

## Products & Services
- **Global Workforce Management System**: A single platform for onboarding, time tracking, billing, and reporting across more than 25 countries.
- **AI-Powered Worker Classification**: An AI engine that determines correct worker classification to mitigate misclassification risk.
- **Global Workforce Payments & Benefits**: Handles payroll and benefits for freelancers and contractors worldwide.
- **Regulatory & Tax Compliance**: Automates identity verification, background checks, and compliance with local tax and employment laws.
- **Automation & Analytics**: Automates paperwork and provides workforce analytics to stakeholders.
- **World‑Class API Integrations**: APIs that connect the platform with existing HR, payroll, and marketplace tools.
- **White‑Label & Embedded Solutions**: Custom configurations for staffing firms and marketplaces to offer the platform under their own brand.

## Market Standing
- **Valuation / Market Cap**: Not disclosed
- **Key Metric**: Funding – Closed an undisclosed Pre-Seed round on March 31, 2020.
- **Notable Investors / Partners**: Matt Mickiewicz, Blackhorn Ventures
- **Growth Signals**: Headcount estimated at 11–50 employees; active hiring for remote and hybrid roles across the US and UK; offers an API‑first approach to embed compliance and payments into client systems.

## Competitive Advantages
- Combines EOR (Employer of Record), AOR (Agent of Record), and worker classification into one integrated FMS platform.
- Proprietary AI‑driven classification engine reduces legal risk for companies using freelancers and contractors.
- Built with top employment law and compliance experts, enabling clients to scale quickly without expanding their back office.

## Strategic Focus
- Deepening global coverage (currently 25+ countries) and expanding white‑label/embedded offerings for talent marketplaces and staffing firms.
- Using AI and automation to further streamline contractor onboarding, compliance, and payment workflows.
- Prioritizing API integrations to embed compliance into customers’ existing tech stacks.

## Why Work Here
- **Work policy**: Offers remote, hybrid, and in‑office options; offices in Southport, FL (USA) and the United Kingdom.
- **Engineering culture**: Currently hiring a Full‑Stack AI Engineer / Workflow Automation Lead, indicating a focus on AI and automation.
- **Perks**: Not publicly described, but as an early‑stage VC‑backed startup, likely offers equity, flexible work, and direct impact on product direction.

## Sources
1. [greenlight.ai](https://www.greenlight.ai/)
2. [greenlight.ai/careers](https://www.greenlight.ai/careers/)
3. [Built In – GreenLight Workforce Solutions Inc.](https://builtin.com/company/greenlight-workforce-solutions-inc)
4. [Crunchbase – GreenLight Workforce Solutions](https://www.crunchbase.com/organization/greenlight-workforce-solutions)
5. [Ashby Jobs – GreenLight Workforce Solutions](https://jobs.ashbyhq.com/greenlight-workforce-solutions)

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