---
title: 'HR Operations Specialist at Lightspeed Systems'
canonical: 'https://feeny.ai/job/hr-operations-specialist-lightspeed-systems-austin-texas-rx62mtjk1czc'
type: 'job'
last_seen: '2026-09-15'
---

# HR Operations Specialist at Lightspeed Systems

- **Company:** Lightspeed Systems
- **Location:** Austin Texas, United States
- **Posted:** 2026-09-08
- **Last confirmed live:** 2026-09-15
- **Apply:** https://job-boards.greenhouse.io/lightspeedsystems/jobs/7989188003

## Job description

At Lightspeed Systems, we're on a mission to help schools create safer, more effective digital learning environments. Trusted by thousands of schools worldwide, our solutions help education leaders manage technology, protect students, and improve learning outcomes.

We need an HR Operations Specialist who loves building clean, reliable systems and processes that scale with us.

This is a builder's role. You'll take full ownership of our HR systems, records, and workflows: standardizing them, strengthening them, and continuously improving how they run. You'll make sure the data, the paperwork, the process, and the system of record are accurate, current, and built to scale.

You'll be part systems owner, part process architect, part detail-obsessed operator, and 100% focused on giving Lightspeed an HR foundation that holds up.

NOTE: This position is hybrid and requires several days on site each week at our Austin, TX headquarters.

Visa sponsorship is not available for this position.

## WHAT YOU'LL DO

- Own HR systems and data integrity. Administer our HRIS and ATS end-to-end, and make sure our systems of record stay accurate, consistent, and fully trustworthy.
- Administer the employee lifecycle. Process new hire paperwork, coordinate onboarding logistics (accounts, equipment requests, orientation scheduling), manage offboarding checklists and documentation, and maintain personnel files.
- Own compliance recordkeeping. Manage I-9/E-Verify processes, required labor law postings, policy acknowledgment tracking, personnel file audits, and support EEO/ACA reporting.
- Administer benefits and leave logistics. Process enrollments and life-event changes, reconcile vendor invoices, and track leave documentation (FMLA, state leave, accommodations paperwork).
- Build and document HR processes. Create clear, documented SOPs and repeatable workflows for onboarding, offboarding, leave, systems maintenance, and anywhere else a strong process makes the whole team faster.
- Support recruiting operations. Post jobs, coordinate interview scheduling, generate offer letters, manage background checks, and keep the ATS pipeline clean and current.
- Produce HR reporting. Build and maintain recurring reports and dashboards (headcount, turnover, compliance status) for leadership.
- Use AI like it's part of your toolkit. Use AI tools to draft communications, summarize data, build templates, and generally make the admin work faster and sharper. We're not asking you to be an engineer; we're asking you to be curious and current.

## WHAT YOU BRING

- 3–5 years of experience in an HR administrative, HR operations, HRIS, or generalist role with heavy systems and process ownership, not just checklist execution.
- A demonstrated track record of building and strengthening HR systems and processes independently.
- Strong HRIS/ATS experience: comfortable configuring, auditing, and maintaining data integrity in HR systems.
- Sharp attention to detail and a documentation-first instinct: you naturally build the SOP and make processes repeatable rather than relying on memory alone.
- Working knowledge of core HR compliance requirements (I-9, FMLA/leave basics, recordkeeping).
- Self-starter energy and a fast, independent learning style. You don't need a training plan or a lot of handholding; you dig in, find the answer, and figure out the tool or process on your own before asking.
- Comfort with HR technology and genuine curiosity about AI. You're not waiting for a workshop to figure out how tools like Claude/ChatGPT, Copilot, or other AI platforms can make you sharper.
- Clear, precise written communication: you can write a policy, SOP, or process doc that people can understand and follow.

## NICE-TO-HAVES

- Experience with HR system implementations, migrations, or large-scale process improvements.
- Edtech or SaaS background: if you already understand our world, you'll ramp faster and contribute sooner.
- Familiarity with payroll processes and tools.
- PHR or SHRM-CP certification, preferred.

## WHY YOU'LL LOVE IT HERE

- Your work will directly support the people who protect millions of students in classrooms every day. The mission is real, and it shows up in how we work.
- You'll get real ownership of the systems and processes that run HR here, with plenty of room to build them out and leave your fingerprints on how we operate.
- You'll join a smart, driven, mission-focused team that cares deeply about both impact and each other.

## ABOUT US

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at [www.lightspeedsystems.com](http://www.lightspeedsystems.com/).

We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.

## ABOUT OUR ATX HQ

If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more.

- 15,000 sq. ft. of open work area, offices, and huddle rooms
- Snacks galore and a private chef serving up lunch Tuesday through Thursday every week
- A state-of-the-art fitness center (with outfitted locker rooms)
- Physical therapist onsite regularly
- Indoor and outdoor casual collaboration spots
- Pet-friendly office environment
- A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

## About Lightspeed Systems

## Company Overview
- **One-liner**: Lightspeed Systems provides a unified platform of safety, device management, and analytics solutions that help K‑12 schools optimize learning while protecting students and networks.
- **Entity Type**: Private (bootstrapped; funding details not publicly available)
- **Headquarters**: Austin, Texas, United States
- **Founded**: 1999
- **Founders**: Brian Thomas (CEO & Co‑Founder)

## Core Business
- **Primary industry**: K‑12 education technology (EdTech)
- **Target customers**: K‑12 school districts and educational institutions (B2B, primarily in the United States and expanding internationally)
- **Mission/purpose**: “To help schools make technology easier and safer” – delivering visibility and controls that keep kids safe, networks secure, and budgets optimized so everyone can focus on teaching and learning.

## Products & Services
- **Lightspeed Filter™**: Web filtering solution that provides visibility and control of every digital interaction on and off the network, protecting students from cyber risks and distractions while ensuring compliance.
- **Lightspeed Alert™**: Proactive school safety solution that monitors online activity for self‑harm, violence, bullying, and more, with real‑time alerts and an optional 24/7/365 human review service.
- **Lightspeed MDM™**: Mobile device management for iOS and macOS devices, enabling over‑the‑air deployment, policy management, and real‑time device tracking.
- **Lightspeed StopIt™**: Anonymous reporting system for safety, misconduct, or compliance concerns, empowering school leaders to intervene early.
- **Lightspeed Signal™**: Integrated insights on app, device, and network issues to minimize classroom disruptions and streamline IT support.
- **Lightspeed Insight™**: Analytics and workflow platform that provides visibility into edtech usage, compliance, license costs, and ROI.
- **Lightspeed Classroom™**: Classroom management tool that gives teachers visibility into student screens and controls to minimize distractions, close tabs, and focus learning.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Trusted by 28 of the 50 largest U.S. school districts; serves tens of thousands of schools and protects tens of millions of students.
- **Notable Investors/Partners**: Not publicly listed (private company)
- **Growth Signals**: 25+ years in operation; expanding internationally (GM, International role on leadership team); recent focus on responsible AI use in schools; growing headcount with remote and office roles.

## Competitive Advantages
- **Integrated platform**: A single vendor offering filter, safety monitoring, MDM, classroom management, and analytics – reducing complexity for districts.
- **Deep K‑12 specialization**: 25 years of experience in the education sector, with solutions designed specifically for school environments.
- **Compliance expertise**: Helps schools meet federal, state, and local regulations for safety, data privacy, security, AI, and accessibility.
- **Scale & trust**: Adopted by large districts and recognized for privacy protection with industry‑recognized certifications.

## Strategic Focus
- **AI safety & governance**: Making AI safe, managed, appropriate, and reported in schools.
- **International expansion**: Growing presence outside the U.S. under GM Colin McCabe.
- **Proactive safety & mental health**: Expanding tools like Lightspeed Alert and StopIt to address rising concerns around student well‑being.
- **Operational efficiency**: Helping schools manage technology with small teams and tight budgets through automation and integrated insights.

## Why Work Here
- **Culture & impact**: “A place where you can make a difference every day – and have fun doing it.” Employees are passionate about supporting schools and student well‑being.
- **Remote/hybrid policy**: Two physical offices (Austin, TX and other locations) plus remote employees worldwide. Many roles are listed as REMOTE (e.g., Strategic Account Director, Executive Assistant).
- **Benefits**: Great medical/dental/vision, FSAs and company‑funded HSA, company‑matched 401k, life & disability insurance, competitive pay, parental leave, generous PTO, holiday closure from Christmas to New Year, fully stocked kitchens, catered lunches, on‑tap cold brew, games, office gyms, and new MacBooks.
- **Recognition**: Honored in Built In’s Best Places to Work in Austin based on benefits, cultural programs, and remote opportunities.
- **Engineering culture**: Fast‑paced, collaborative, casual but focused. Open roles include Software Engineer (AI Native), QA Engineer, Business Analyst, and Solutions Engineer.

## Sources
1. [lightspeedsystems.com](https://www.lightspeedsystems.com/about/) – About page (history, mission, team)
2. [lightspeedsystems.com](https://www.lightspeedsystems.com/) – Product overview (Filter, Alert, MDM, StopIt, Signal, Insight, Classroom)
3. [lightspeedsystems.com](https://www.lightspeedsystems.com/about/careers/) – Careers page (benefits, culture, awards)
4. [job-boards.greenhouse.io](http://job-boards.greenhouse.io/lightspeedsystems/) – Open positions (remote/hybrid, roles)
5. [lightspeedsystems.com](https://www.lightspeedsystems.com/about/leadership-team/) – Leadership team (founder, C‑suite, international GM)

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