---
title: 'Jr. Executive Assistant (3 days/week in Office) at Electric Mind'
canonical: 'https://feeny.ai/job/jr-executive-assistant-3-days-week-in-office-electric-mind-toronto-a2abezpgtwaf'
type: 'job'
last_seen: '2026-09-12'
---

# Jr. Executive Assistant (3 days/week in Office) at Electric Mind

- **Company:** Electric Mind
- **Location:** Toronto, Canada
- **Compensation:** $60k–$70k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-09-11
- **Last confirmed live:** 2026-09-12
- **Apply:** https://jobs.lever.co/electricmind/14619d54-ba16-43f4-a163-b39730577d05

## Job description

At Electric Mind, Engineering is where strategy meets action. Our team helps organizations cut through complexity—aligning business ambition with technology execution to unlock real, lasting change. You’ll work alongside curious, driven people tackling high-impact challenges for everyone from scaling startups to global enterprises. Each engagement is different, pushing you to learn, adapt, and grow.

Electric Mind’s Technology Practice brings together deep engineering expertise, modern delivery disciplines, and pragmatic architectural thinking to help clients execute complex, mission-critical transformation. We design and implement scalable, secure, high-impact technology solutions that accelerate business outcomes.

We are seeking a highly organized, motivated, and detail-oriented Junior Executive Assistant to support four Partners in collaboration with a senior administrative team, with 3 days a week in office.

This is an excellent opportunity for an early-career professional looking to build a strong foundation in executive support within a fast-paced, client-focused environment.  The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.

## What You'll Do

Executive & Calendar Support

- Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts

- Coordinate internal and external meetings across time zones

- Prepare meeting materials, agendas, and briefing documents

- Track action items and support timely follow-up

Travel & Logistics

- Coordinate domestic and international travel arrangements (flights, hotels, transportation) under guidance

- Prepare detailed travel itineraries

- Monitor travel plans and assist with adjustments when needed

Client & Stakeholder Coordination

- Serve as a professional point of contact for clients and external stakeholders

- Support coordination of client meetings, workshops, and internal events

- Assist with preparing client-facing presentations and materials

- Maintain confidentiality of client and firm information

Administrative & Operational Support

- Process expenses and invoices accurately and in a timely manner

- Format, edit, and proofread documents and presentations

- Maintain organized digital filing systems and shared drives

## Team & Office Coverage

- Provide support and backup coverage for Executive Assistants as needed

- Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office (OOO) or on PTO

- Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods

- Help ensure smooth daily office operations and continuity of service

Project & Team Support

- Support planning and coordination of Partner-led initiatives and internal meetings

- Assist with leadership meetings, team sessions, and firm events

- Collaborate with Operations, HR, IT, and Finance on administrative requests

- Contribute ideas to improve administrative processes and workflows

## What You'll Bring

- 1–3 years of administrative experience (internship, co-op, or entry-level experience welcome)

- Strong organizational skills and attention to detail

- Ability to manage multiple tasks and shifting priorities

- Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)

- Strong written and verbal communication skills

- Professional demeanor and strong customer-service mindset

- High level of discretion and reliability

- Flexibility to adapt to front-of-house and facilities responsibilities when required

- Eagerness to learn and grow within an executive support role

## About Electric Mind

Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen. We blend premium strategy expertise with cutting-edge AI-centric engineering to solve complex, meaningful problems for industry-leading clients.

We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership — creating an environment where your ideas matter and your impact is visible. If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed — Electric Mind is the place to ignite your career. The future is bright!

For more info on Electric Mind, check out our Careers Page and Instagram.

Electric Mind is committed to diversity in the workplace. We are an inclusive employer and welcome and encourage applications from all qualified candidates. Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.

## About Electric Mind

## Company Overview
- **One-liner**: Electric Mind is an engineering-first consulting firm that helps enterprises design and implement AI transformation, from strategy through production delivery.
- **Entity Type**: Private (Private Equity-backed)
- **Headquarters**: Toronto, Ontario, Canada
- **Founded**: 1990 (originally as Intelliware, rebranded to Electric Mind in 2024)
- **Founders**: Not publicly available (founded by a small team of software engineers)

## Core Business
- Primary industry/industries: Business Consulting and Services, Technology Consulting, AI Transformation
- Target customers: Financial services, healthcare, and technology enterprises; also serves start-ups and global organizations
- Mission or purpose statement: "Energized by diversity and delivered through connectivity, we transform challenges into practical, actionable results."

## Products & Services
- **Strategy Consulting**: Advisory practice that helps clients establish practical, implementable strategies "shift left" to guide strategy and design change programs.
- **Design Services**: Business, product, and solutions design to define experiences, products, and delivery systems aligned to business strategy and grounded in technology feasibility.
- **Engineering Delivery**: Custom software development and platform delivery, with deep expertise in agile methodologies (Scrum, Extreme Programming) and AI-era engineering.
- **AI Enablement**: AI transformation services including strategy, design, and production delivery for enterprise clients.

## Market Standing
- **Valuation/Market Cap**: Not disclosed
- **Key Metric**: Annual Revenue of $20M (estimated); Total Funding of $100M (Private Equity round led by Motive Partners, November 2025)
- **Notable Investors/Partners**: Motive Partners (lead investor in $100M PE round)
- **Growth Signals**: 33.8% headcount growth year-over-year; opened first U.S. office in Chicago in 2024; workforce distributed across 6 countries (Canada, United States, United Kingdom, Switzerland, India, Portugal)

## Competitive Advantages
- **Engineering-First DNA**: Founded in 1990 as a custom software development shop with decades of engineering delivery experience, especially in financial services and complex enterprise environments.
- **Agile Pioneers**: Early adopters of agile methodologies (Scrum, XP) since 2000, with deep expertise in iterative development and platform delivery.
- **Full-Stack Consulting**: Unique ability to span strategy, design, and engineering—allowing seamless transition from strategic vision to production implementation.
- **AI Era Positioning**: Explicitly built for the AI era, combining decades of engineering credibility with modern AI transformation capabilities.

## Strategic Focus
- **AI Transformation**: Helping enterprises design and implement AI-driven change, from strategy through production.
- **Geographic Expansion**: Growing presence in the U.S. following the 2024 Chicago office opening.
- **Advisory Growth**: Scaling advisory practice to "shift left" and engage earlier in client transformation programs.
- **Talent Acquisition**: Active hiring across technical and consulting roles, with strong recruiting from top financial and consulting firms (RBC, Scotiabank, Capco, Deloitte, TD).

## Why Work Here
- **Culture**: Rated 4.0/5.0 on employer review sites (47 reviews). Culture rated 4.4/5.0, Work-Life Balance rated 4.3/5.0.
- **Flexibility**: Hybrid work model with office in downtown Toronto. Flexible working hours offered to maintain work-life balance.
- **Learning**: Dedicated time and budget for self-driven and company-hosted training, R&D, and knowledge sharing (Centers of Excellence, hands-on labs, lunch-and-learns, research weeks, hackathons).
- **Benefits**: Comprehensive health and dental plans, mental health support, Employee & Family Assistance Program, parental leave top-up, short- and long-term disability, life insurance.
- **Environment**: Office designed for collaboration with snacks, comfortable seating, secure bike storage, lockers, and showers for active commuters.
- **DE&I**: Committed to diversity in the workplace; actively supports underrepresented groups within the Toronto tech community.
- **Team Dynamic**: Open, honest, cooperative environment with shared ownership and cohesive, cross-functional teams. Work with business, technical, and subject matter experts on varied projects across industries.
- **Current Openings** (as of search date): Technical Director, Azure & Dynamics 365 Developer, Senior Consultant, Controller, Advisory Consultant, Consultant.

## Sources
1. [electricmind.com](https://www.electricmind.com/about-us)
2. [electricmind.com](https://www.electricmind.com/life-as-a-mindster)
3. [jobs.lever.co](https://jobs.lever.co/electricmind)
4. [linkedin.com](https://linkedin.com/company/electricmind)
5. [builtin.com](https://builtin.com/company/electric-mind)

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