---
title: 'Legal Administrative Assistant at Wilson Elser - Business & Legal Professionals'
canonical: 'https://feeny.ai/job/legal-administrative-assistant-wilson-elser-business-legal-professionals-san-2yx4p9e4655y'
type: 'job'
last_seen: '2026-09-09'
---

# Legal Administrative Assistant at Wilson Elser - Business & Legal Professionals

- **Company:** Wilson Elser - Business & Legal Professionals
- **Location:** San Francisco, CA
- **Compensation:** $80k–$110k
- **Posted:** 2026-09-08
- **Last confirmed live:** 2026-09-09
- **Apply:** https://job-boards.greenhouse.io/wilsonelser/jobs/5418292008

## Job description

At [Wilson Elser](https://www.wilsonelser.com/), we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our San Francisco Office.

This position offers a flexible, hybrid working arrangement.

The Position

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

Key Responsibilities:

- Provide support and administrative assistance to attorneys and colleagues
- Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
- Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
- File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
- Communicate with court personnel regarding procedures, rules, and deadlines.
- Manage incoming mail, notices, and document distribution.
- Maintain electronic and client files within the document management system
- Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
- Enter attorney time and assist with billing support, client budgets, and billing inquires
- Prepare expense reports and assist with travel arrangements
- Manage vendor invoices, reimbursements and check requests.
- Assist with client billing inquiries, budgets, appeals and collections
- Support additional projects operational initiatives as needed

Qualifications:

- High school Diploma or equivalent required
- 3+ years of administrative experience, preferably within a law firm or litigation environment
- Familiarity with legal terminology, document formatting and court procedures
- Experience with electronic filing systems preferred
- Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
- Strong organizational skills with the ability to manage multiple deadlines
- Ability to maintain strict confidentiality
- Comfortable working in an in-office/hybrid environment

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.  This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: $80,000—$110,000 USD

Why Should You Apply?

- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.  It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.  You may review our Accessibility Policy [here](https://www.wilsonelser.com/web-accessibility-policy).

California Residents may review our CCPA notice for applicants and employees [here](https://www.wilsonelser.com/candidate-privacy-policy).

#ZR

## About Wilson Elser - Business & Legal Professionals

## Company Overview
- **One-liner**: Wilson Elser is a national law firm providing litigation, transactional, and regulatory services to corporations, insurers, and government entities across the United States.
- **Entity Type**: Private (law firm partnership)
- **Headquarters**: White Plains, New York, USA
- **Founded**: 1978
- **Founders**: Thomas W. Wilson and James Elser (firm name)

## Core Business
- **Primary industry/industries**: Legal services – insurance defense, transportation (shipping/maritime, NTSB), cannabis law, healthcare, commercial litigation, and general liability.
- **Target customers**: B2B – insurance companies, transportation carriers, pharmaceutical firms, healthcare providers, and corporate clients.
- **Mission or purpose statement**: Not publicly stated; the firm emphasizes client service, professional development, and a collaborative culture.

## Products & Services
- **Insurance Practice**: Representation of insurers in coverage disputes, bad faith litigation, and regulatory matters.  
- **Transportation Practice**: Defense of shipping, maritime, and aviation clients; NTSB specialists.  
- **Cannabis Law**: Regulatory compliance, licensing, and litigation for cannabis businesses.  
- **Healthcare & Medical Malpractice**: Defense of healthcare providers and institutions.  
- **Litigation & Dispute Resolution**: General commercial litigation, class actions, and insurance dispute resolution.  
- **Other Practice Areas**: Real estate, employment, intellectual property, and corporate transactions.

## Market Standing
- **Valuation/Market Cap**: Not applicable (private partnership)
- **Key Metric**: Total professional staff of over 400 members; 20+ offices across the United States.
- **Notable Investors/Partners**: Not applicable (client-driven firm); recognized by Chambers USA Guide 2026 with rankings in nine departments nationwide.
- **Growth Signals**: Recognition in Chambers USA 2026 across nine practice areas; expansion of Cannabis Law practice; continuous hiring across multiple offices for paralegals, legal secretaries, data analysts, and finance roles.

## Competitive Advantages
- **National footprint** with more than 20 offices covering major legal markets.
- **Deep industry specialization** in insurance, transportation, and cannabis law – areas with high regulatory complexity.
- **Chambers-ranked attorneys** in multiple categories, reflecting consistent client recognition.
- **Strong support staff infrastructure** – over 400 business professionals across HR, IT, marketing, finance, and legal support.

## Strategic Focus
- **Practice area expansion** – growing Cannabis Law and Transportation (maritime, NTSB) practices.
- **Talent development** – professional development programs, internal mobility, and scholarship initiatives (Thomas Wilson Sr. Scholarship).
- **Operational efficiency** – hiring data analysts, e-billing administrators, and finance managers to streamline firm operations.

## Why Work Here
- **Comprehensive benefits** – medical, dental, vision, 401(k) with employer match, commuter benefits, emergency backup child/elder care, flexible spending accounts, and student loan refinancing.
- **Professional growth** – career advancement through promotions and internal mobility; diverse roles from paralegal to finance to technology.
- **Work environment** – national presence with offices in major cities; hybrid/office roles available (specific policy varies by office and role).
- **Culture** – described as collaborative and committed to staff development; many staff remain for decades.

## Sources
1. [Wilson Elser – Careers: Business & Legal Professionals](https://www.wilsonelser.com/careers-business-legal-professionals)
2. [Wilson Elser – Current Opportunities (Greenhouse)](http://job-boards.greenhouse.io/wilsonelser)
3. [Wilson Elser – Benefits](https://www.wilsonelser.com/careers-business-legal-professionals/benefits)
4. [Wilson Elser – Work Environment](https://www.wilsonelser.com/careers-business-legal-professionals/work-environment)

## Other roles at Wilson Elser - Business & Legal Professionals

- [Paralegal](https://feeny.ai/job/paralegal-wilson-elser-business-legal-professionals-las-vegas-7t45jt5m51r5) — Las Vegas, NV
- [Legal Nurse Consultant](https://feeny.ai/job/legal-nurse-consultant-wilson-elser-business-legal-professionals-stamford-ge0s6n6wh8nt) — Stamford, CT
- [Senior Litigation Paralegal](https://feeny.ai/job/senior-litigation-paralegal-wilson-elser-business-legal-professionals-milwaukee-j7wxbwbjs52w) — Milwaukee, WI
- [Legal Support Assistant](https://feeny.ai/job/legal-support-assistant-wilson-elser-business-legal-professionals-phoenix-th7f2fm1twwd) — Phoenix, AZ
- [Legal Administrative Assistant](https://feeny.ai/job/legal-administrative-assistant-wilson-elser-business-legal-professionals-kansas-gqez3m8ghq9c) — Kansas City, MO
- [e-Billing Rate Compliance Administrator](https://feeny.ai/job/e-billing-rate-compliance-administrator-wilson-elser-business-legal-3n765svbbcde) — Los Angeles, CA
- [e-Billing Rate Compliance Administrator](https://feeny.ai/job/e-billing-rate-compliance-administrator-wilson-elser-business-legal-kf6y1c3we4tj) — Portland, OR
- [e-Billing Rate Compliance Administrator](https://feeny.ai/job/e-billing-rate-compliance-administrator-wilson-elser-business-legal-th303y4gx2mj) — Seattle, WA
- [e-Billing Rate Compliance Administrator](https://feeny.ai/job/e-billing-rate-compliance-administrator-wilson-elser-business-legal-dv09kxzqrq3t) — New York, NY
- [Legal Support Assistant](https://feeny.ai/job/legal-support-assistant-wilson-elser-business-legal-professionals-portland-12e4w1cgkpgf) — Portland, OR