---
title: 'Manager, Payroll Operations at ICON'
canonical: 'https://feeny.ai/job/manager-payroll-operations-icon-austin-try2rtdrvq4z'
type: 'job'
last_seen: '2026-10-26'
---

# Manager, Payroll Operations at ICON

- **Company:** ICON
- **Location:** Austin, TX
- **Posted:** 2026-10-23
- **Last confirmed live:** 2026-10-26
- **Apply:** https://job-boards.greenhouse.io/iconcareers/jobs/6210366004

## Job description

Summary

ICON builds robotic systems that construct multi-story buildings. The company has raised [more than $550 million](https://www.iconbuild.com/newsroom) in venture funding, holds [more than $360 million in government contracts](https://www.iconbuild.com/newsroom) across the Army, Air Force, DARPA, and NASA, and brought its next-generation [Titan](https://www.iconbuild.com/newsroom) system to commercial launch in March 2026. That growth means a payroll function that spans multiple states, a large hourly and field-based workforce, expanding international employment, and a headcount trajectory moving from roughly 500 toward 1,000 and beyond.

The Manager, Payroll Operations owns end-to-end payroll for ICON: multi-state and international processing, compliance, controls, reporting, and the vendor and system roadmap that has to hold up as headcount doubles. This is a hands-on ownership role in the near term. You will personally run payroll cycles while you standardize the process, then build the team and automation that let you step from processing into oversight.

You will work alongside People Operations, Total Rewards, HRIS, Accounting, and Legal, and you will be accountable for on-time, accurate pay for salaried, hourly, and field employees across every jurisdiction ICON operates in. You will also build the documentation, audit trail, and internal controls that a company working under federal contracts is expected to produce on request.

Payroll Processing & Operations

- Own and execute the full multi-state payroll cycle end to end, including off-cycle runs, retroactive pay, terminations, bonuses, commissions, and equity-related events, personally processing payroll until the function is staffed and stabilized.
- Administer payroll for a significant hourly and field-based population, including time and attendance integration, shift differentials, overtime, meal and rest premiums, and prevailing wage or certified payroll requirements where applicable.
- Design and document a standardized payroll calendar, processing checklist, and approval workflow, then hold the organization to the deadlines and inputs that calendar depends on.
- Coordinate international payroll delivery through in-country providers or an employer of record, reconciling those cycles to ICON's records and resolving discrepancies with the vendor.

Compliance & Controls

- Maintain compliance with federal, state, and local wage and hour, tax, and reporting requirements across all jurisdictions where ICON employs people, and manage new state registrations as the footprint expands.
- Build and operate the internal controls over payroll, including segregation of duties, change auditing, and pay data review, and serve as the primary point of contact for internal and external payroll audits.
- Own payroll tax filings, amendments, agency notices, and year-end processes including W-2 and 1099 issuance, working with the payroll provider and tax agencies to resolve issues before they become penalties.
- Partner with Legal and People Operations on wage and hour questions, pay practice changes, and employee escalations, documenting decisions and applying them consistently.

Systems, Reporting & Cross-Functional Partnership

- Own the payroll system configuration and roadmap, including earning and deduction codes, pay groups, costing, and integrations with HRIS, time tracking, benefits, and the general ledger.
- Partner with Accounting on payroll journal entries, accruals, and reconciliations, and with Finance on labor cost reporting by department, project, and contract; Accounting owns the close, and this role owns the accuracy and timeliness of the payroll inputs to it.
- Deliver recurring and ad hoc payroll reporting to People Operations, Finance, and leadership, and support data requests tied to government contracts, benefit plan audits, and workers' compensation.
- Evaluate and select payroll vendors and tools, manage those relationships and service levels, and lead system implementations or migrations driven by scale.

## Team Leadership & Scaling

- Build the payroll team as volume justifies it, defining roles, hiring, onboarding, and developing payroll staff, and establishing a backup and cross-training model so no cycle depends on one person.
- Establish the procedures, documentation, and automation that let payroll absorb a doubling of headcount without a proportional increase in manual effort.
- Set and report operational metrics for payroll accuracy, on-time delivery, and issue resolution, and use them to prioritize process improvements.

## Minimum Qualifications

- 6+ years of progressive payroll experience, including prior supervisory, lead, or people management responsibility.
- Demonstrated experience owning multi-state payroll processing and the associated tax registration, filing, and compliance work.
- Experience supporting a workforce with a significant hourly population, including time and attendance integration and overtime and wage and hour compliance.
- Experience on an established payroll team within a mature organization, with exposure to defined controls, audit requirements, and documented process.
- Willingness to personally process payroll in the near term while building toward an oversight model.
- Advanced proficiency with payroll and HRIS platforms and with spreadsheet-based reconciliation and reporting.
- Based in Austin, TX or able to relocate; this role is on-site at ICON's Austin campus.

## Preferred Skills & Experience

- Hands-on Workday Payroll processing and configuration experience.
- International or global payroll experience, including in-country providers or employer of record models.
- Experience scaling a payroll function through rapid headcount growth, including system implementation or migration.
- CPP or FPC certification.
- Exposure to government contracting environments, certified payroll, or prevailing wage reporting.
- Experience in manufacturing, construction, logistics, or another environment with field-based and shift-based labor.

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.

As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

[Internet Applicant Employment Notices](https://drive.google.com/drive/folders/1KtxCrS8fV9XRApKaXFjKJ5twhzR_MkGE)

## About ICON

## Company Overview
- **One-liner**: ICON develops advanced 3D printing robotics, software, and materials to transform construction, tackling the global housing crisis and preparing to build on other worlds.
- **Entity Type**: Private (Venture-backed; last known round: Series B in February 2022)
- **Headquarters**: Austin, Texas, United States
- **Founded**: 2017
- **Founders**: Evan Loomis (Co-Founder) and others; the founding team is not fully detailed in public sources.

## Core Business
- **Primary industry/industries**: Construction Technology (PropTech), Robotics, Advanced Materials, Aerospace (Off-Planet R&D)
- **Target customers**: B2B (homebuilders, developers, military/defense), B2G (government/MILCON projects), and B2C (homebuyers via partner builders)
- **Mission or purpose statement**: To advance humanity by using 3D printing robotics, software, and advanced materials to lower the cost and increase the speed and quality of construction, tackling the global housing crisis and preparing to build on other worlds.

## Products & Services
- **Vulcan Construction System**: A large-scale 3D printing robotic system that prints single-story and multi-story concrete homes and structures. Type: Hardware + Software.
- **Phoenix Multi-Story Printer**: A newer, radical robotic printer unveiled to enable multi-story construction. Type: Hardware + Software.
- **Proprietary Advanced Materials (e.g., Lavacrete)**: A low-carbon, high-strength concrete mix designed specifically for 3D printing. Type: Material.
- **Digital Catalog for Residential Architecture**: A catalog of pre-designed, printable home models. Type: Software/Service.
- **AI Architect for Home Design**: An AI-powered tool for home design and construction planning. Type: Software.
- **Off-Planet R&D**: Research and development of construction systems for use on the Moon and Mars, including work under NASA contracts. Type: R&D Service.

## Market Standing
- **Valuation/Market Cap**: Not publicly disclosed (Private company).
- **Key Metric**: $564.7M in total funding across 8 rounds. Annual revenue estimated at $18.0M (source: LinkedIn).
- **Notable Investors/Partners**: Tiger Global Management (led Series B), Moderne Ventures (led Series A), Oakhouse Partners (led Seed). Partners include NASA, the U.S. Department of Defense, and various homebuilding firms.
- **Growth Signals**: Headcount of 228 employees (+10.8% YoY); 42 active job postings (+223.1% YoY); expansion into military construction (MILCON); ongoing development of the Phoenix multi-story printer and Off-Planet systems.

## Competitive Advantages
- **Pioneer & First-Mover**: One of the first companies to successfully deploy large-scale 3D printing for livable homes, creating a strong brand and operational track record.
- **Vertically Integrated Technology Stack**: Proprietary robotics, software, and materials are all developed in-house, creating a defensible moat and optimized system performance.
- **High-Profile Government & Space Contracts**: Partnerships with NASA and the U.S. Department of Defense provide credibility, non-dilutive funding, and a unique market position.
- **Mission-Driven Brand**: The dual mission of solving the housing crisis and building on other worlds attracts top talent and media attention.

## Strategic Focus
- **Scaling Military & Government Projects (MILCON)**: A major focus is on winning and delivering large-scale construction projects for the U.S. military.
- **Multi-Story Construction**: The Phoenix printer represents a key strategic pivot to enable taller, denser buildings, opening up new market segments.
- **Commercialization & Replicability**: Moving from R&D and pilot projects to a repeatable, scalable business model that can be deployed globally.
- **Off-Planet Systems**: Continued R&D for lunar and Martian construction, maintaining a long-term vision that differentiates the company.

## Why Work Here
- **Mission & Impact**: The opportunity to work on cutting-edge technology that directly addresses the global housing crisis and has a tangible, physical impact. The "Earth and beyond" mission is a powerful motivator.
- **Hands-On, Cross-Disciplinary Learning**: Employees gain deep, practical experience across robotics, materials science, software, and field operations. Learning is accelerated.
- **Comprehensive Benefits**: Includes medical/dental/vision, mental health coverage, "Use What You Need" PTO, generous parental leave, 401K with Roth IRA, and employee stock options.
- **Culture**: Described as fast-paced, intense, and driven by a sense of urgency and ownership. Attracts builders, engineers, and operators who want to reinvent an industry.
- **Work Policy**: Roles are primarily based in Austin, TX (HQ), with some field positions in Miami, FL. The environment is largely on-site, especially for engineering, operations, and print roles.
- **Considerations**: The culture is also noted for high volatility, including a 25% workforce reduction in January 2025. Workload can be intense with long hours, and leadership is described as uneven by some sources. Candidates seeking stability and process maturity may find the environment challenging. [builtin.com](https://builtin.com/company/icon-build/faq/workplace-perception)

## Sources
1. [iconbuild.com](https://www.iconbuild.com/)
2. [iconbuild.com/careers](https://www.iconbuild.com/careers)
3. [job-boards.greenhouse.io/iconcareers](http://job-boards.greenhouse.io/iconcareers)
4. [linkedin.com/company/icon3dtech](https://www.linkedin.com/company/icon3dtech)
5. [builtin.com](https://builtin.com/company/icon-build/faq/workplace-perception)

## Other roles at ICON

- [Sr. Associate Business Development Director I](https://feeny.ai/job/sr-associate-business-development-director-i-icon-remote-vcpqcgrabzk4)
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