---
title: 'Marketing & Administration Coordinator at DIALOG'
canonical: 'https://feeny.ai/job/marketing-administration-coordinator-dialog-san-francisco-hd23g0kmdtdn'
type: 'job'
last_seen: '2026-09-07'
---

# Marketing & Administration Coordinator at DIALOG

- **Company:** DIALOG
- **Location:** San Francisco, CA
- **Compensation:** $75k–$85k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-06-22
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.lever.co/dialogdesign/500ae81a-d081-4fe6-b7e0-0720a8e3dde9

## Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

We are seeking an organized and detail-oriented Marketing & Administration Coordinator to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.

How you'll make a difference: Marketing & Proposal Support

- Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.
- Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.
- Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.
- Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.
- Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.
- Assist with industry/client/market sector research.
- Coordinate pursuit schedules, deadlines, and submission requirements.
- Review RFQs/RFPs and develop compliance matrices and submission checklists.
- Develop resumes, project sheets, references, and other proposal content.
- Support interview preparation, presentation development, and pursuit logistics.
- Maintain proposal templates, boilerplate content, and marketing collateral.

Administration Support

- Support meeting and event coordination.
- Assist with office supply ordering and vendor coordination.
- Coordinate shipping, deliveries, and administrative logistics.
- Assist studio leadership with general administrative support as needed.

Who you are:

- 3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.
- Strong business writing, editing, and proofreading skills with exceptional attention to detail.
- Highly organized with strong project management and time management abilities.
- Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.
- Strong visual communication skills and proficiency in Adobe InDesign.
- Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
- Professional and confident communicator with strong interpersonal skills.
- Experience with CRM platforms such as Unanet or similar systems is an asset.
- Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.
- A self-starter, who is willing to roll up your sleeves and get stuff done!

## About DIALOG

## Company Overview
- **One-liner**: DIALOG is a multidisciplinary design firm that integrates architecture, engineering, interior design, planning, and landscape architecture to create spaces that improve community wellbeing.
- **Entity Type**: Private (Partnership)
- **Headquarters**: Calgary, Alberta, Canada
- **Founded**: 1960
- **Founders**: Not publicly listed; Joost Bakker is listed as a Founding Principal (current partner)

## Core Business
- **Primary industries**: Architecture, Engineering (structural, mechanical, electrical), Interior Design, Urban Planning, Landscape Architecture
- **Target customers**: B2B – developers, government agencies, institutions, corporations (urban vibrancy, healthcare, transportation, education, arts, residential, commercial)
- **Mission/purpose**: “Design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share.”

## Products & Services
- **Architecture**: Design of civic, cultural, healthcare, education, residential, and mixed-use buildings.
- **Structural Engineering**: Building performance and structural design across project types.
- **Mechanical & Electrical Engineering**: Sustainable building systems and energy performance.
- **Interior Design**: Workplace, hospitality, and public interior spaces.
- **Landscape Architecture**: Site planning and public realm design.
- **Urban Planning**: Community and city-scale planning and strategy.

## Market Standing
- **Valuation/Market Cap**: Not disclosed (private partnership)
- **Key Metric**: Annual revenue estimated at USD 10,000,000 (LinkedIn data); Total funding not applicable (bootstrapped partnership)
- **Notable Investors/Partners**: None publicly disclosed; parent company is Rockliff Pierzchajlo Kroman Architects (per LinkedIn)
- **Growth Signals**: 632 employees (+8.1% YoY); 33 active job postings (monthly +13.8%, quarterly +106.2%, yearly +83.3%); 8 offices across Canada and the United States

## Competitive Advantages
- **Multidisciplinary integration**: Architects, engineers, planners, and interior designers collaborate in-house, enabling holistic design solutions.
- **Sustainability leadership**: Dedicated Sustainability and Building Performance partner; recognized as one of Canada’s Greenest Employers (2019).
- **Award-winning culture**: Canada’s Best Managed Companies (2020), Canada’s Top Employers for Young People (2020).
- **Unique learning programs**: Iris Prize ($7,500 + 2 weeks paid leave for research), Integrateducation™ internal courses, and annual Aspire design pin-up.

## Strategic Focus
- Continued expansion of integrated, multidisciplinary project delivery;
- Emphasis on sustainable and high-performance building design;
- Growth in healthcare, transportation, and mixed-use sectors;
- Talent acquisition and development to support a growing workforce (33 open positions as of search date).

## Why Work Here
- **Culture**: Strong collaboration, open-concept studios, and regular social events. “We schedule in time to have fun and recharge.”
- **Work model**: Mix of on-site and hybrid roles (e.g., Toronto and Vancouver positions). Flexible workspaces and quiet rooms provided.
- **Benefits**: Benefits start day one, includes health coverage for permanent employees working ≥20 hrs/week. Group RRSP and TFSA plans (full-time only). Annual salary reviews, bonuses for registered professionals/management.
- **Wellness**: On-site fitness (varies by studio), massages, mental health seminars, Employee Assistance Program. Transit subsidies and bicycle storage in select studios.
- **Learning & growth**: Personalized development plans, quarterly coaching, mentoring, external PD financial support. Unique programs: Integrateducation, Iris Prize, Aspire.
- **Recognition**: Milestone Awards for long-term contributors.

## Sources
1. [dialogdesign.ca – About/Overview](https://dialogdesign.ca/)
2. [dialogdesign.ca – Careers](https://dialogdesign.ca/careers/)
3. [jobs.lever.co/dialogdesign – Current Openings](https://jobs.lever.co/dialogdesign)
4. [LinkedIn – DIALOG Company Page](https://www.linkedin.com/company/dialog)

## Other roles at DIALOG

- [Intermediate Structural Engineer](https://feeny.ai/job/intermediate-structural-engineer-dialog-calgary-nkscd54hynhj) — Calgary, Canada
- [Electrical EIT/Designer](https://feeny.ai/job/electrical-eit-designer-dialog-ottawa-cd2vdv6x5meb) — Ottawa, Canada
- [Intermediate Structural Technologist](https://feeny.ai/job/intermediate-structural-technologist-dialog-vancouver-4pkztdk8tmmc) — Vancouver, Canada
- [Client Services and Administrative Coordinator](https://feeny.ai/job/client-services-and-administrative-coordinator-dialog-ottawa-ym8xndxya1y5) — Ottawa, Canada
- [Intermediate Mechanical Technologist](https://feeny.ai/job/intermediate-mechanical-technologist-dialog-calgary-b0dnahzp8cg3) — Calgary, Canada
- [Intermediate Design Architect - Aviation](https://feeny.ai/job/intermediate-design-architect-aviation-dialog-toronto-wxa2pnrjyz25) — Toronto, Canada
- [Mechanical Contract Administrator](https://feeny.ai/job/mechanical-contract-administrator-dialog-toronto-mqxfb14pr470) — Toronto, Canada
- [Senior Electrical Engineer (Ottawa)](https://feeny.ai/job/senior-electrical-engineer-ottawa-dialog-ottawa-z1v8gh0wgvc2) — Ottawa, Canada
- [Senior Electrical Engineer (Toronto)](https://feeny.ai/job/senior-electrical-engineer-toronto-dialog-toronto-w7pmbdnj1sx8) — Toronto, Canada
- [Intermediate Electrical Engineer (Ottawa)](https://feeny.ai/job/intermediate-electrical-engineer-ottawa-dialog-ottawa-4fbxzq7w84qj) — Ottawa, Canada