--- title: 'Marketing & Administrative Assistant to CRO (Open to Bay Area, Houston, and Calgary Alberta) at CruxOCM' canonical: 'https://feeny.ai/job/marketing-administrative-assistant-to-cro-open-to-bay-area-houston-and-calgary-xsne8agm0hwh' type: 'job' last_seen: '2026-09-09' --- # Marketing & Administrative Assistant to CRO (Open to Bay Area, Houston, and Calgary Alberta) at CruxOCM - **Company:** CruxOCM - **Location:** Calgary, Canada - **Compensation:** $63k–$83k - **Employment:** full-time - **Work type:** hybrid - **Posted:** 2026-08-07 - **Last confirmed live:** 2026-09-09 - **Apply:** https://jobs.lever.co/cruxocm/c36bb197-cc6b-4dcf-a951-7402af081446 ## Job description ## About CruxOCM CruxOCM is THE go-to automation company for heavy industry. We're backed by venture capital and are shaking things up in the energy sector. Control room operators deserve the best tools to do their jobs safely and efficiently. And let's not forget about minimizing environmental impact and maximizing revenue! If pilots have autopilot software, why can't control room operators have something similar? ## About the Role We’re looking for a highly organized, execution-oriented Marketing & Executive Operations Coordinator to support both our marketing initiatives and the operational execution that keeps the business moving. This position is open in San Francisco, Bay Area / Houston, Texas / Alberta, Calgary. This is a highly cross-functional role that combines field marketing, executive support, sales operations, and business coordination. You’ll own the details that ensure projects are delivered on time—from planning conferences and customer events to supporting executive priorities, maintaining CRM data, coordinating cross-functional initiatives, and improving internal processes. You’ll work closely with leadership, marketing, sales, customers, and external partners to ensure every project is executed with excellence. This is an ideal opportunity for someone early in their career who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and loves bringing structure to complex work. This role would support our CRO and Chief of Staff. ## What You'll Own Field Marketing & Conferences - Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities. - Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules. - Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements. - Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences. - Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach. - Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance, and recommendations. Marketing & Sales Operations - Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene. - Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution. - Maintain Marketing event calendars, project trackers, documentation, templates, and shared resources. - Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration. Executive Operations & Administration - Provide executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for our CRO and Chief of Staff. - Prepare agendas, presentations, meeting notes, document decisions, and track action items through completion. - Coordinate executive meetings, customer briefings, board preparation, assist our lead Chief of Staff with team off-sites, onboarding logistics, and other cross-functional business initiatives. - Track marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain strong relationships with vendors and consultants. - Manage cross-functional projects, timelines, priorities, and stakeholder communications while proactively identifying process improvements and operational needs. ## Qualifications You're Probably a Fit If You Have - 2–3 years of experience in marketing, executive support, operations, project coordination, or a similar execution-focused role. - Exceptional organizational and project management skills with strong attention to detail. - Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment. - Excellent written and verbal communication skills, including drafting emails, presentations, event abstracts, and internal communications. - Proficiency with Google Workspace, Microsoft Office, spreadsheets, project management tools, CRM platforms, and reporting dashboards. - Ability to work independently while collaborating across distributed teams. - Strong judgment, discretion, and professionalism when handling confidential information. - A proactive, solutions-oriented mindset with a passion for improving processes. - Comfort thriving in a fast-moving startup where priorities evolve quickly. Bonus Points - Experience supporting sales and marketing executives. - Experience coordinating conferences, trade shows, sponsorships, or customer events. - Experience with HubSpot or other CRM platforms. - Experience building scalable operational processes in a growing startup. ## About CruxOCM ## Company Overview - **One-liner**: CruxOCM provides AI-powered industrial automation software that autonomously executes and optimizes control-room operations for oil and gas midstream pipelines and gathering systems. - **Entity Type**: Private (Series A; most recent round $17M led by M12 in 2024) - **Headquarters**: Calgary, Alberta, Canada - **Founded**: 2018 (co-founders’ own account; LinkedIn lists 2017) - **Founders**: Vicki Knott, P.Eng. (CEO) and Roger Shirt, PhD, P.Eng. (Senior Advisor & Co-founder) ## Core Business - **Primary industry**: Industrial automation software for the energy sector (oil & gas midstream) - **Target customers**: B2B, enterprise – pipeline operators, midstream companies, control-room teams - **Mission / purpose**: “AI-powered automation for industrial environments where failure is not an option — safer control-room operations, higher throughput, lower OPEX.” [cruxocm.com/about-us](https://cruxocm.com/about-us/) ## Products & Services - **pipeBOT™** – Closed-loop automation for pipeline operations; reduces tank excursions by 85%, lowers DRA cost by 2–4%, and lifts throughput by 2–7%. [cruxocm.com](https://cruxocm.com/) - **leanOPT™** – Continuous optimization module that reduces power cost up to 16% while holding contracted volume. [cruxocm.com](https://cruxocm.com/) - **maxOPT™** – Maximizes throughput on existing infrastructure without new capital. - **gatherBOT™** – Automation for gathering systems, extending the same platform to upstream/midstream boundaries. - **IAH™ (Industrial Autonomy Hub)** – The underlying platform that sits between existing SCADA/DCS infrastructure and execution apps, providing governed, physics-based autonomous control. [cruxocm.com](https://cruxocm.com/) ## Market Standing - **Valuation / Market Cap**: Not publicly disclosed - **Key Metric**: Annual Revenue of ~$7.2M (LinkedIn estimate; fiscal year end Dec 31); Total disclosed funding ~$26.6M (including $17M Series A, $2.6M venture, $6M venture, $350K pre-seed, CAD 7.6M seed) - **Notable Investors & Partners**: M12 (Microsoft’s Venture Fund – lead investor in Series A), Root Ventures, Angular Ventures, Bullpen Capital; deployed with midstream partners across North America - **Growth Signals**: 2–7% throughput uplift proven in production; 87% reduction in manual interventions; headcount of 31 employees (down 6.5% YoY); active job postings for engineering roles; remote-first across North America ## Competitive Advantages - **Physics-first AI**: Uses first-principles physics models, not black-box ML, keeping control inside real system constraints. - **Operator authority at every layer**: Every change is traced and requires human approval – no “rip-and-replace” of existing SCADA/DCS. - **Proven in mission-critical environments**: Deployed on live pipelines with measurable operational gains (safety, throughput, cost). - **Backed by Microsoft’s M12**: Strategic validation and access to enterprise channels. ## Strategic Focus - Scale the IAH™ platform to more asset types (beyond pipelines) and deepen autonomous execution capabilities. - Continue governed, operator-in-the-loop automation to help midstream companies increase profitability without new infrastructure. - Grow the engineering and field deployment teams to expand North American footprint. ## Why Work Here - **Remote-first**: Fully remote across North America with hubs in Calgary, Edmonton, Vancouver, and the Bay Area. [cruxocm.com/careers](https://cruxocm.com/careers/) - **Culture**: “Clear ownership. Thoughtful execution.” – emphasis on direct communication, owning outcomes, designing for clarity and stability. Rated 5.0/5.0 on employer reviews (3 reviews) with top marks for culture (5.0) and compensation (4.5). [linkedin.com/company/crux-ocm](https://linkedin.com/company/crux-ocm) - **Engineering focus**: Mission-critical systems where success is measured in throughput, safety, and reliability – not just shipping fast. Roles include Forward Deployed Engineer, Advanced Process Control Engineer, and Forward Deployed Product Manager. [jobs.lever.co/cruxocm](https://jobs.lever.co/cruxocm/) - **Perks**: Remote work, opportunity to work on industrial AI that executes in real production, and collaboration with a tight team of engineers and domain experts. ## Sources 1. [cruxocm.com/careers](https://cruxocm.com/careers) 2. [cruxocm.com/about-us](https://cruxocm.com/about-us/) 3. [cruxocm.com](https://cruxocm.com/) 4. [jobs.lever.co/cruxocm](https://jobs.lever.co/cruxocm/) 5. [linkedin.com/company/crux-ocm](https://linkedin.com/company/crux-ocm) ## Other roles at CruxOCM - [Forward Deployed Product Manager](https://feeny.ai/job/forward-deployed-product-manager-cruxocm-calgary-4y2r9czcqeh9) — Calgary, Canada - [Forward Deployed Engineer](https://feeny.ai/job/forward-deployed-engineer-cruxocm-calgary-rtzsn1jks1ft) — Calgary, Canada - [Advanced Process Control Engineer](https://feeny.ai/job/advanced-process-control-engineer-cruxocm-calgary-cqaemw24t700) — Calgary, Canada