---
title: 'Matter Onboarding Coordinator at Carr Allison'
canonical: 'https://feeny.ai/job/matter-onboarding-coordinator-carr-allison-birmingham-drc99m2qy3mb'
type: 'job'
last_seen: '2026-10-29'
---

# Matter Onboarding Coordinator at Carr Allison

- **Company:** Carr Allison
- **Location:** Birmingham, AL
- **Posted:** 2026-10-22
- **Last confirmed live:** 2026-10-29
- **Apply:** https://job-boards.greenhouse.io/carrallison/jobs/4463211009

## Job description

Carr Allison is a well-regarded civil litigation firm, boasting a team of over 150 attorneys across the Southeast. Our unique philosophy of “early identification – early resolution” has earned us decades of trust and respect from our clients. At Carr Allison, our success is fueled by the collective efforts of our team, and we believe that an open-door policy is essential to our continued growth. We proudly champion teamwork, collaboration, and the pursuit of excellence as the cornerstones of our firm’s culture. Join a team where your growth is our priority and your work truly matters.

We are currently hiring for a Matter Onboarding Coordinator for our Birmingham, Alabama office.

Carr Allison is looking for a detail-oriented, highly organized Matter Onboarding Coordinator to support our Electronic Billing Team. This person makes sure electronic billing matters are set up fully and correctly before initial invoices go out. Working with the billing team, attorneys, legal assistants, and client billing contacts, the coordinator confirms that matters are active on the right client e-billing sites, that budgets have been uploaded, and that firm rate sets match the rates the client approved. This helps keep invoices from being rejected, avoids payment delays, and supports a smooth billing cycle from the start.

Essential Duties and Responsibilities

- Check new electronic billing matters for complete and accurate setup before the billing team sends the first invoice.
- Confirm that each matter has been created, accepted, or linked on the right client e-billing platform, and follow up on any matter that is missing or pending.
- Make sure matter information in the firm's billing system matches the client's e-billing site, including matter numbers, client matter IDs, timekeeper listings, office and vendor details, and billing contacts.
- Update adjuster and claims professional information on matters, both in the firm's billing system and on client e-billing sites, whenever the assigned adjuster changes.
- Keep a tracking log of new e-billing matters that shows setup status, open items, and when each matter is ready to bill.
- Get completed matter budgets from attorneys or client contacts and upload them to client e-billing sites as each client requires.
- Track budget submission and approval status, and tell the billing team about any budget that is missing, rejected, or nearly used up.
- Upload revised budgets when attorneys provide them.
- Compare the rate sets in the firm's billing system against client-approved rates, rate agreements, and the timekeeper rates listed on e-billing sites.
- Find rate differences, such as missing timekeepers, wrong classifications, or unapproved rate increases, and coordinate fixes before invoices are submitted.
- Help submit timekeeper and rate requests through client e-billing portals when needed.
- Serve as a point of contact between the Electronic Billing Team, attorneys, legal assistants, and client billing representatives on matter setup issues.
- Send clear, timely updates on setup status, missing information, and any problems that could delay first invoices.
- Follow up quickly on open items so matters are ready on time for the billing cycle.
- Help keep internal procedures and client-specific billing guidelines up to date.

## Qualifications

Required

- High school diploma or equivalent. An associate's or bachelor's degree, or equivalent work experience, is preferred.
- Strong computer skills, including Microsoft Excel, Outlook, and Word, and the ability to learn new software and web-based platforms quickly.
- Excellent organizational skills and the ability to handle many matters, deadlines, and priorities at once.
- Effective written and verbal communication skills, plus a professional, service-focused approach when working with attorneys, staff, and clients.
- Strong attention to detail and accuracy, especially when comparing data across systems.
- Ability to work on your own and as part of a team.

## Preferred

- Experience with Aderant or BillBlast.
- Experience with client e-billing platforms such as Legal Tracker, CounselLink, Collaborati, TyMetrix, Bottomline, or similar systems.
- Prior law firm billing, accounting, or legal administrative experience.

Office Culture:

- Strong, close-knit team with a supportive and easy-going environment.
- Emphasis on teamwork, accountability, and continuous improvement.

This position is offered as either a hybrid or remote role. Remote work requires reliable high-speed internet connection and a quiet, private workspace.

Please send your resume and salary requirements to jamiller@carrallison.com. Be part of a firm that values your potential and empowers your success.

## About Carr Allison

## Company Overview
- **One-liner**: Carr Allison is a civil defense litigation firm serving employers, retailers, and the transportation industry across the Southeastern United States.
- **Entity Type**: Private (law firm partnership)
- **Headquarters**: Birmingham, Alabama, USA
- **Founded**: 1997
- **Founders**: Not publicly available

## Core Business
- **Primary industry**: Legal Services (Civil Defense Litigation)
- **Target customers**: Employers, retailers, transportation companies, and insurance carriers (B2B)
- **Mission statement**: "To provide superior service to our clients on a cost-effective and timely basis" [carrallison.com](https://www.carrallison.com/careers/)

## Products & Services
- **Civil Defense Litigation**: Full-service representation in areas including workers' compensation, employment law, insurance litigation, transportation law, construction law, product liability, and personal injury defense.
- **Trial & Appellate Practice**: Hands-on courtroom experience for attorneys from the outset of their careers.
- **Summer Clerkship Program**: A six-week, structured program for rising 1L and 2L law students, serving as the primary pipeline for hiring new associates across all 13 offices. [carrallison.com](https://www.carrallison.com/careers/)

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private firm)
- **Key Metrics**: Nearly 170 attorneys across 13 offices; one of the fastest-growing litigation firms in the Southeast [carrallison.com](https://www.carrallison.com/locations/); 35 lawyers recognized in the 2026 edition of *The Best Lawyers in America* [bestlawfirms.com](https://www.bestlawfirms.com/firms/carr-allison/32355/US)
- **Notable Investors/Partners**: Not applicable (law firm partnership)
- **Growth Signals**: Steady growth in all offices; strategic expansion along the I-10 Gulf Coast Corridor and into Georgia and Tennessee; multiple current open positions for attorneys, paralegals, and legal assistants [linkedin.com](https://www.linkedin.com/company/carrallison)

## Competitive Advantages
- **Deep Regional Focus**: Offices deliberately located in a five-state footprint (AL, FL, GA, MS, TN), providing local court knowledge and cost-effective service.
- **High Retention & Development**: The summer clerkship program is designed to align with hiring first-year associates for long-term satisfaction, indicating a strong investment in talent pipeline.
- **Comprehensive Support**: Each associate is assigned a legal assistant and paralegal, and the firm provides updated technology, professional dues, and CLE fees [carrallison.com](https://www.carrallison.com/careers/).

## Strategic Focus
- **Geographic Expansion**: Continuing to grow within the Southeast, with a focus on the I-10 corridor and major markets like Atlanta, Orlando, and Chattanooga.
- **Talent Pipeline**: Prioritizing the summer clerkship program to recruit and develop new associates who desire long-term careers with the firm.
- **Practice Area Strength**: Building on recognized strength in Workers' Compensation, Transportation Law, Insurance Litigation, and Employment Law, as reflected in multiple Tier 1 *Best Law Firms* rankings [bestlawfirms.com](https://www.bestlawfirms.com/firms/carr-allison/32355/US).

## Why Work Here
- **Culture & Growth**: Described as a fast-growing firm where new lawyers are given genuine responsibilities (client contact, hearings, depositions, trials) from the start [carrallison.com](https://www.carrallison.com/careers/).
- **Compensation & Benefits**: Competitive pay relative to local markets; family health insurance, $100k life insurance, long-term disability, malpractice insurance, 401k/profit sharing (after one year), and all professional dues and CLE fees covered [carrallison.com](https://www.carrallison.com/careers/).
- **Work Environment**: Supportive structure with legal assistants and paralegals assigned to each associate; opportunity to collaborate across 13 offices.
- **Remote/Hybrid Policy**: Not explicitly stated; likely office-based given the firm's emphasis on court presence and client relationships.
- **Diversity & Inclusion**: Explicitly states "Equal Opportunity Employer" in all job postings [carrallison.com](https://www.carrallison.com/careers/).

## Sources
1. [carrallison.com - Home](https://www.carrallison.com/)
2. [carrallison.com - Careers](https://www.carrallison.com/careers/)
3. [carrallison.com - Locations](https://www.carrallison.com/locations/)
4. [linkedin.com - Carr Allison](https://www.linkedin.com/company/carrallison)
5. [bestlawfirms.com - Carr Allison](https://www.bestlawfirms.com/firms/carr-allison/32355/US)

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