---
title: 'Mechanical Contract Administrator at DIALOG'
canonical: 'https://feeny.ai/job/mechanical-contract-administrator-dialog-toronto-mqxfb14pr470'
type: 'job'
last_seen: '2026-09-07'
---

# Mechanical Contract Administrator at DIALOG

- **Company:** DIALOG
- **Location:** Toronto, Canada
- **Compensation:** $85k–$104k
- **Employment:** full-time
- **Work type:** hybrid
- **Posted:** 2026-06-05
- **Last confirmed live:** 2026-09-07
- **Apply:** https://jobs.lever.co/dialogdesign/e76958b1-0337-4416-9378-4620c4d14f84

## Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.

We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

The Mechanical Contract Administrator will showcase their 5+ years of mechanical construction experience as key oversight for DIALOG projects and mechanical contracts, including Supplemental Instructions, Proposed Change Notices, RFI’s, Submittals, etc.  The candidate will be technically skilled in the administration of project contracts and familiar with regular visits to construction sites, ensuring work is performed according to contract specifications.  In this role, you must be comfortable collaborating with DIALOG practitioners as well as external contractors, subcontractors, trades people, etc. and confident addressing matters that may involve disagreement or emotional responses.  The ability to quickly identify when work is not aligned with the project contract and address issues right away, with clear and effective communication to others is essential. The ideal candidate is technically competent in mechanical construction, flexible with travel to project sites, demonstrates strong project management and relationship building skills, and can provide and receive feedback professionally.

How you'll make a difference:

- Build relationships with stakeholders and contractors to deliver best in class projects

- Collaborate with trades onsite to provide engineering solutions

- Attend project related meetings onsite and virtual including start-up meetings and regular construction meetings with stakeholders

- Maintain lines of communication between owner, architect, engineers, contractor, trades, subcontractors and vendors

- Review construction site for general conformance of the contract documents and enforce all aspects of the contract

- Review progress claims for accuracy and completeness, provide approval as required

- Respond to requests for information and provide quick consultations, solving problems as they arise

- Review shop drawings for compliance with design and contract documents

- Manage the mechanical contract including Supplemental Instructions, Proposed Change Notices, RFI’s, Submittals, etc.

- Coordinate with internal team to provide comprehensive communication and support to the project

- Be proactive in making recommendations to stakeholders and maintaining documentation so contract can be fairly enforced

- Provide impartial guidance to resolve conflict or negotiations in a fair and reasonable outcome to all parties

- Review As-built drawings and O&M manuals

Who you are:

- Must possess a minimum of 5 years’ experience in the mechanical construction field with a minimum of 3 years relevant on-site experience.

- Proficient in project field reporting, field reviews, payment certification, site document processing (CCN/RFI/SI) and contract change procedures

- Strong mechanical building science background with an excellent understanding of construction process, methods and materials

- Strong analytical and problem-solving skills

- Proven track record of maintaining high quality standards while working within tight deadlines

- Compelling interpersonal skills and effective written and verbal communications skills

- Ability to handle stressful situations with a high degree of professionalism and composure

- A comprehensive knowledge of relevant building standards, construction codes and procedures

- Knowledge of Onware and Procore Construction Software considered an asset

- A vehicle and valid driver’s license are required for regular travel to DIALOG project sites

- Ability to achieve national security clearances is required.

## About DIALOG

## Company Overview
- **One-liner**: DIALOG is a multidisciplinary design firm that integrates architecture, engineering, interior design, planning, and landscape architecture to create spaces that improve community wellbeing.
- **Entity Type**: Private (Partnership)
- **Headquarters**: Calgary, Alberta, Canada
- **Founded**: 1960
- **Founders**: Not publicly listed; Joost Bakker is listed as a Founding Principal (current partner)

## Core Business
- **Primary industries**: Architecture, Engineering (structural, mechanical, electrical), Interior Design, Urban Planning, Landscape Architecture
- **Target customers**: B2B – developers, government agencies, institutions, corporations (urban vibrancy, healthcare, transportation, education, arts, residential, commercial)
- **Mission/purpose**: “Design can, and should, meaningfully improve the wellbeing of our communities and the environment we all share.”

## Products & Services
- **Architecture**: Design of civic, cultural, healthcare, education, residential, and mixed-use buildings.
- **Structural Engineering**: Building performance and structural design across project types.
- **Mechanical & Electrical Engineering**: Sustainable building systems and energy performance.
- **Interior Design**: Workplace, hospitality, and public interior spaces.
- **Landscape Architecture**: Site planning and public realm design.
- **Urban Planning**: Community and city-scale planning and strategy.

## Market Standing
- **Valuation/Market Cap**: Not disclosed (private partnership)
- **Key Metric**: Annual revenue estimated at USD 10,000,000 (LinkedIn data); Total funding not applicable (bootstrapped partnership)
- **Notable Investors/Partners**: None publicly disclosed; parent company is Rockliff Pierzchajlo Kroman Architects (per LinkedIn)
- **Growth Signals**: 632 employees (+8.1% YoY); 33 active job postings (monthly +13.8%, quarterly +106.2%, yearly +83.3%); 8 offices across Canada and the United States

## Competitive Advantages
- **Multidisciplinary integration**: Architects, engineers, planners, and interior designers collaborate in-house, enabling holistic design solutions.
- **Sustainability leadership**: Dedicated Sustainability and Building Performance partner; recognized as one of Canada’s Greenest Employers (2019).
- **Award-winning culture**: Canada’s Best Managed Companies (2020), Canada’s Top Employers for Young People (2020).
- **Unique learning programs**: Iris Prize ($7,500 + 2 weeks paid leave for research), Integrateducation™ internal courses, and annual Aspire design pin-up.

## Strategic Focus
- Continued expansion of integrated, multidisciplinary project delivery;
- Emphasis on sustainable and high-performance building design;
- Growth in healthcare, transportation, and mixed-use sectors;
- Talent acquisition and development to support a growing workforce (33 open positions as of search date).

## Why Work Here
- **Culture**: Strong collaboration, open-concept studios, and regular social events. “We schedule in time to have fun and recharge.”
- **Work model**: Mix of on-site and hybrid roles (e.g., Toronto and Vancouver positions). Flexible workspaces and quiet rooms provided.
- **Benefits**: Benefits start day one, includes health coverage for permanent employees working ≥20 hrs/week. Group RRSP and TFSA plans (full-time only). Annual salary reviews, bonuses for registered professionals/management.
- **Wellness**: On-site fitness (varies by studio), massages, mental health seminars, Employee Assistance Program. Transit subsidies and bicycle storage in select studios.
- **Learning & growth**: Personalized development plans, quarterly coaching, mentoring, external PD financial support. Unique programs: Integrateducation, Iris Prize, Aspire.
- **Recognition**: Milestone Awards for long-term contributors.

## Sources
1. [dialogdesign.ca – About/Overview](https://dialogdesign.ca/)
2. [dialogdesign.ca – Careers](https://dialogdesign.ca/careers/)
3. [jobs.lever.co/dialogdesign – Current Openings](https://jobs.lever.co/dialogdesign)
4. [LinkedIn – DIALOG Company Page](https://www.linkedin.com/company/dialog)

## Other roles at DIALOG

- [Intermediate Structural Engineer](https://feeny.ai/job/intermediate-structural-engineer-dialog-calgary-nkscd54hynhj) — Calgary, Canada
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- [Intermediate Structural Technologist](https://feeny.ai/job/intermediate-structural-technologist-dialog-vancouver-4pkztdk8tmmc) — Vancouver, Canada
- [Client Services and Administrative Coordinator](https://feeny.ai/job/client-services-and-administrative-coordinator-dialog-ottawa-ym8xndxya1y5) — Ottawa, Canada
- [Intermediate Mechanical Technologist](https://feeny.ai/job/intermediate-mechanical-technologist-dialog-calgary-b0dnahzp8cg3) — Calgary, Canada
- [Intermediate Design Architect - Aviation](https://feeny.ai/job/intermediate-design-architect-aviation-dialog-toronto-wxa2pnrjyz25) — Toronto, Canada
- [Marketing & Administration Coordinator](https://feeny.ai/job/marketing-administration-coordinator-dialog-san-francisco-hd23g0kmdtdn) — San Francisco, CA
- [Senior Electrical Engineer (Ottawa)](https://feeny.ai/job/senior-electrical-engineer-ottawa-dialog-ottawa-z1v8gh0wgvc2) — Ottawa, Canada
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- [Intermediate Electrical Engineer (Ottawa)](https://feeny.ai/job/intermediate-electrical-engineer-ottawa-dialog-ottawa-4fbxzq7w84qj) — Ottawa, Canada