--- title: 'Meetings and Events Project Co-ordinator at Emota' canonical: 'https://feeny.ai/job/meetings-and-events-project-co-ordinator-emota-london-phgdatge24y6' type: 'job' last_seen: '2026-09-09' --- # Meetings and Events Project Co-ordinator at Emota - **Company:** Emota - **Location:** London, United Kingdom - **Posted:** 2026-09-07 - **Last confirmed live:** 2026-09-09 - **Apply:** https://job-boards.greenhouse.io/emotainizioengage/jobs/8184960 ## Job description Job Title: Meetings and Events Project Co-ordinator Brand: Emota Location: UK:  Ashby-de-la-Zouch or London or Manchester Reporting to: Senior Project Manager Direct report(s): None A bit about the role … You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits. What will you do … Delegate and Database Management: - Set-up and administer event websites.  Including collation and inputting of delegate details - Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation - Manage attendee communications and associated timelines - Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme - Produce signage, badges, on-site manuals and other documentation - Order currency, uniforms, mobile phones, laptops and other on-site equipment - On-site attendance at events - Help with the selection of venues and production of event proposals - To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach Client Liaison and Development: - Setting-up and maintenance of client files from confirmation of event to completion and evaluation - Manage client communications and associated timelines - Foster the development of your client account by managing delegate relationships through operational delivery Budget Management: - Deliver financial aspects of events following company processes - Help with identification and documentation of cost avoidance / saving measures - Comply with company and client invoicing processes - Help with scope management - Help prepare budgets and final reconciliations within agreed timelines What do you need to have … - Within a commutable driving distance (within 1 hour) of one of our UK offices - Either previous event management experience or a degree in event management - Client liaison skills - Team motivator and professional team member - A focus on accuracy, consistency and dedicated to customer service - Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite - Strong organisation skills and attention to detail - The flexibility and desire to travel overseas A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.  We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.  We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. ## About Emota ## Company Overview - **One-liner**: Emota is a global experiential agency that designs and delivers live and virtual events, exhibitions, and congress experiences, with a strong heritage in healthcare. - **Entity Type**: Private (subsidiary of Inizio Engage, part of the Inizio group) - **Headquarters**: London, United Kingdom - **Founded**: 1979 (as legacy agencies; current Emota brand formed from merger of WRG and Ashfield Event Experiences) - **Founders**: Not publicly available (the company emerged from a merger of existing agencies) ## Core Business - **Primary industry**: Events Services (experiential marketing, live events, exhibitions) - **Target customers**: B2B — primarily global pharmaceutical and life sciences companies, also financial services, energy, technology, and consumer goods - **Mission**: To create purposeful connections by combining intelligent creativity, deep expertise, and delivery excellence – changing how audiences think, feel, and act in ways that have immediate and lasting benefits for brands. ## Products & Services - **Meetings & Events**: End-to-end management of global meetings, conferences, and incentive events, from strategy to on-the-ground execution. - **Exhibitions & Brand Experiences**: Design and production of congress booths, exhibit stands, and immersive brand activations (e.g., the award-winning sustainable booth for AstraZeneca at ASCO 2025). - **Congress & Conventions**: Full-service support for participation in major industry congresses, including compliance, venue sourcing, travel management, and technical production. - **Digital & Film Studio**: Virtual event platforms, digital content, and film production. - **Specialty Practices**: Sustainability consulting, DEI center of excellence, behavioural science (Principal Behavioural Science Consultant on staff), healthcare compliance. ## Market Standing - **Valuation/Market Cap**: Not disclosed (Emota is a private subsidiary within Inizio) - **Key Metric**: Partners with 19 of the top 20 global pharmaceutical companies; average client relationship lasts three times the industry average; client satisfaction rating of 9/10. - **Notable Investors/Partners**: Part of Inizio Engage, which itself is a division of Inizio (a market-leading commercialization partner). Key clients include AstraZeneca, Roche, Merck. - **Growth Signals**: Headcount growth of +26.6% YoY (LinkedIn data, though company site claims “over 500” employees); active job postings increased 333.3% year-over-year; recent sustainability awards (C&IT Impact Award, ERA Sustainability Award). ## Competitive Advantages - **Unrivalled healthcare expertise**: Decades of experience in a highly regulated sector, with deep compliance and medical knowledge built into every project. - **Longest-lasting client relationships**: Average tenure triple the industry norm, indicating trust and repeat business. - **Integrated capabilities**: Draws on the wider Inizio Engage ecosystem (commercial, medical affairs, patient solutions) to create richer experiences. - **Award-winning sustainability**: Demonstrated leadership in sustainable event design (e.g., carbon-reducing booth for AstraZeneca that drew 41% of ASCO attendees). - **Behavioural science approach**: In-house Principal Behavioural Science Consultant ensures creativity is grounded in proven psychology. ## Strategic Focus - **Sustainability**: Embedding environmental responsibility into all offerings (reusable booth designs, carbon reduction). - **DEI**: Dedicated Director of DEI Center of Excellence, integrating diversity and inclusion into client work. - **Digital innovation**: Expanding virtual and hybrid event capabilities through the Digital Studio. - **Talent growth**: Aggressive hiring across project management, production, and creative roles to support global expansion. ## Why Work Here - **Culture**: Emphasises empowerment, ethical practice, and collaboration (“We work as one”). Recognised with the Mind Gold Award for workplace wellbeing. - **Work model**: Hybrid – at least 2 days per week in one of the offices (Ashby-de-la-Zouch, Manchester, London, or Philadelphia). - **Values**: Positivity, straight-forward communication, making change happen. - **Growth opportunities**: Clear career paths from Project Coordinator to Project Director; exposure to global pharma clients and complex, high-impact projects. - **Benefits**: Commitment to learning & development, mental health support, and charitable/social activities. - **Team**: Over 500 global employees across 6 countries; strong mentorship from experienced industry leaders. ## Sources 1. [emotaexperiences.com](https://emotaexperiences.com/) – Company home page with service descriptions and work highlights 2. [emotaexperiences.com/about-emota](https://emotaexperiences.com/about-emota/) – About page, history, leadership, values 3. [emotaexperiences.com/careers](https://emotaexperiences.com/careers/) – Careers page with culture, locations, open roles 4. [linkedin.com/company/emota-experiences](https://www.linkedin.com/company/emota-experiences) – LinkedIn profile with employee count, growth, departments, locations 5. [inizioengage.com/specialist-brands-emota](https://inizioengage.com/specialist-brands-emota/) – Inizio Engage specialist brands page with capabilities and leadership ## Other roles at Emota - [Meetings and Events Project Co-ordinator](https://feeny.ai/job/meetings-and-events-project-co-ordinator-emota-manchester-0rkd62j5859b) — Manchester, United Kingdom - [Meetings and Events Client Operations Manager](https://feeny.ai/job/meetings-and-events-client-operations-manager-emota-manchester-r27zph06vx0f) — Manchester, United Kingdom - [Meetings and Events Client Operations Manager](https://feeny.ai/job/meetings-and-events-client-operations-manager-emota-ashby-de-la-zouch-jd6yz9j1w92r) — Ashby-De-La-Zouch, United Kingdom - [Meetings and Events Project Manager](https://feeny.ai/job/meetings-and-events-project-manager-emota-philadelphia-g718pphjn66h) — Philadelphia, PA - [Meetings and Events Project Director](https://feeny.ai/job/meetings-and-events-project-director-emota-manchester-3hwpb45s4wte) — Manchester, United Kingdom - [Environments Designer](https://feeny.ai/job/environments-designer-emota-manchester-2c7b4wr6h996) — Manchester, United Kingdom - [Meetings and Events Project Manager](https://feeny.ai/job/meetings-and-events-project-manager-emota-manchester-kshx1ky2vynd) — Manchester, United Kingdom - [Meetings and Events Project Manager](https://feeny.ai/job/meetings-and-events-project-manager-emota-ashby-de-la-zouch-y5hk8yb8bf5z) — Ashby-De-La-Zouch, United Kingdom - [Project Coordinator - Event Production](https://feeny.ai/job/project-coordinator-event-production-emota-ashby-de-la-zouch-yrzv0npfjmdk) — Ashby-De-La-Zouch, United Kingdom / London, United Kingdom / Manchester, United Kingdom - [Production Manager](https://feeny.ai/job/production-manager-emota-london-hmbw8ez0vdcm) — London, United Kingdom / Manchester, United Kingdom