---
title: 'Meetings and Events Project Manager at Inizio Engage XD'
canonical: 'https://feeny.ai/job/meetings-and-events-project-manager-inizio-engage-xd-london-gyr00v43sg22'
type: 'job'
last_seen: '2026-09-08'
---

# Meetings and Events Project Manager at Inizio Engage XD

- **Company:** Inizio Engage XD
- **Location:** London, United Kingdom
- **Posted:** 2026-09-08
- **Last confirmed live:** 2026-09-08
- **Apply:** https://job-boards.greenhouse.io/xdinizioengage/jobs/8119022

## Job description

Job Title: Meetings and Events Project Manager

Brand: Emota

Location: UK: London or Manchester, hybrid (working a min of 2 days a week in nearest office with remaining days worked remotely within the UK)

Reporting to: Project Director

Direct report(s): None

A bit about the role …

Reporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.

This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.

We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.

What will you do …

Project Management:

- Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
- Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
- Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
- Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
- Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
- Manage post event metric reporting

Client Liaison and Development:

- Deliver first class customer service following clients goals
- Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs

Financial Management:

- Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
- Ensure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flow
- Accomplish scope management – to identify and charge clients for out-of-scope activities
- Track cost avoidance / saving measures
- Ensure compliance with company and client invoicing processes
- Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event

General:

- To work with appropriate support departments to ensure the delivery of client measurables
- Assist new starters by taking on the role of 'Buddy'
- Apply our mission, vision and values
- Comply with all company and client procedures
- Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
- Be an ambassador for the agency
- To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

What do you need to have …

- Organiser with a minimum of 4 years event management delivery of corporate events
- Live within a commutable distance (within 1 hour) of one of our UK offices in London or Manchester
- Experience managing event budgets from initial budget, through revisions and reconciliation
- Client liaison skills
- Team motivator and professional team member
- A focus on accuracy, detail, consistency and dedicated to customer service
- Intermediate level Excel (can maintain complex spreadsheets)
- The ability and desire to travel on-site internationally

A bit about us ….

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

## About Inizio Engage XD

## Company Overview
- **One-liner**: Inizio Engage XD is the Experience Design specialist area within Inizio Engage, creating integrated experiences that inspire lasting change in attitude, behavior, and performance for clients primarily in healthcare and life sciences.
- **Entity Type**: Private (division of Inizio Engage, which is part of the larger Inizio Group)
- **Headquarters**: London, United Kingdom (with offices in Manchester, UK; Ontario, Canada; and Philadelphia, Pennsylvania, USA)
- **Founded**: Year not publicly disclosed as a distinct entity; operates as a specialist unit within Inizio Engage
- **Founders**: Not publicly available (leadership includes Russ Lidstone as President, Tim Williams as COO, and Lauren Ince as Chief Growth Officer)

## Core Business
- **Primary industry/industries**: Healthcare engagement, Experience Design, Life Sciences, Pharmaceutical Marketing, Employee Experience, Learning & Capabilities
- **Target customers**: B2B — primarily global pharmaceutical and healthcare clients, with additional work across technology, finance, and consumer brands
- **Mission or purpose statement**: To create experiences that inspire a lasting change in attitude, behaviour, and performance — combining insight, expertise, and creativity to design and deliver world-class experiences that engage people, change mindsets, enrich cultures, enhance skills, and drive overall business performance [inizioengage.com](https://inizioengage.com/xd/)

## Products & Services
- **Meetings, Events & Exhibitions**: Strategic creation and delivery of live events, from conferences to fully immersive brand experiences [inizioengage.com](https://inizioengage.com/xd/)
- **Employee Experience**: Blends insight, technology, and creativity to deliver employee experiences that drive engagement and business performance [inizioengage.com](https://inizioengage.com/xd/)
- **Digital & Immersive**: Combines strategy, creativity, and technology to design interactive digital experiences that improve business performance [inizioengage.com](https://inizioengage.com/xd/)
- **Learning & Capabilities**: Expertise in learning, capability, and life sciences to transform the behavior of people, including blended learning journeys, slide decks, facilitated materials, and eLearning [inizioengage.com](https://inizioengage.com/xd/)
- **PX+CX (Patient Experience + Customer Experience)**: Creates connected, meaningful, and measurable engagements for both patients and HCPs (Healthcare Professionals) [inizioengage.com](https://inizioengage.com/xd/)
- **Film**: Production of films that elevate engagement by creating compelling and authentic stories [inizioengage.com](https://inizioengage.com/xd/)
- **Insight & Research**: Goes beyond data to uncover what truly drives people, delivering real insight and real impact [inizioengage.com](https://inizioengage.com/xd/)

## Market Standing
- **Valuation/Market Cap**: Not publicly available (private entity within Inizio Group)
- **Key Metric**: Inizio Engage employs 6,000+ experts across 20+ countries globally; XD is one of its specialist areas [inizioengage.com](https://inizioengage.com/)
- **Notable Investors/Partners**: Part of Inizio Group — clients include global pharmaceutical and healthcare companies, as well as technology, finance, and consumer brands
- **Growth Signals**: Actively hiring across multiple roles (Senior Learning Experience Designer, Studio Operations Director, Senior Insights Manager, Project Manager, Learning Project Coordinator, Content Coordinator, Billings Administrator) indicating ongoing expansion [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)

## Competitive Advantages
- **Deep healthcare heritage** combined with cross-industry expertise (technology, finance, consumer brands) [inizioengage.com](https://inizioengage.com/xd/)
- **Full-spectrum capability** from insight generation and medical affairs to experience design, patient solutions, sales, and HCP promotion — all under one roof [inizioengage.com](https://inizioengage.com/)
- **Scale and global reach** — part of Inizio Engage’s 6,000+ person network across 20+ countries, giving access to local market expertise and global resources [inizioengage.com](https://inizioengage.com/)
- **Symbiotic approach** to blending diverse talents and perspectives across expertise, creativity, and insight [inizioengage.com](https://inizioengage.com/xd/)
- **Specialist focus on life sciences** with over 950 medically qualified employees and 1,000 patient support specialists in the broader Inizio Engage network [inizioengage.com](https://inizioengage.com/)

## Strategic Focus
- **Experience-led transformation** — prioritizing the design of experiences that change mindsets and behavior across employee, patient, customer, and learner audiences
- **Integration of insight, creativity, and technology** — combining data-driven understanding with creative execution and digital innovation
- **Expansion across industries** — leveraging healthcare expertise to serve technology, finance, and consumer brands
- **Growth in learning and capabilities** — actively building out learning solutions for global pharmaceutical and healthcare clients, as evidenced by multiple learning-related job postings [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)

## Why Work Here
- **Culture of openness, inclusion, and growth**: XD explicitly states they invest in people with opportunities to learn, develop, and build rewarding careers [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **People-first environment**: Described as a "people business in the truest sense, built on empathy, collaboration and care" [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Collaborative office culture**: Offices are designed as "vibrant spaces for collaboration, creativity and community" where ideas spark and relationships grow [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Work that makes a difference**: Projects help clients connect with audiences, tell powerful stories, and create experiences that make a real impact in healthcare [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Flexible working**: While the business thrives on teamwork and shared time together, XD encourages open conversations about making work work in ways that support both individual wellbeing and team success [inizioengage.com](https://inizioengage.com/xd/working-here/)
- **Multiple locations**: Offices in London, Manchester, Philadelphia, and Ontario — offering geographic flexibility [greenhouse.io](https://job-boards.greenhouse.io/xdinizioengage)
- **Agency environment**: Fast-paced, multi-disciplinary setting with opportunities to work on high-impact projects for prestigious global clients

## Sources
1. [Inizio Engage XD Official Site](https://inizioengage.com/xd/)
2. [Inizio Engage Home](https://inizioengage.com/)
3. [Inizio Engage XD Careers Page (Greenhouse)](https://job-boards.greenhouse.io/xdinizioengage)
4. [Inizio Engage XD Working Here Page](https://inizioengage.com/xd/working-here/)

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