--- title: 'Office Manager at AE Studio' canonical: 'https://feeny.ai/job/office-manager-ae-studio-los-angeles-x795j0wpkcdr' type: 'job' last_seen: '2026-11-05' --- # Office Manager at AE Studio - **Company:** AE Studio - **Location:** Los Angeles, CA - **Posted:** 2026-11-03 - **Last confirmed live:** 2026-11-05 - **Apply:** https://job-boards.greenhouse.io/aestudio/jobs/6241886004 ## Job description AE Studio is a 160-person ML research and consulting company dedicated to solving the hardest problems in AI. We use our profits to fund research on the most important problems in AI Safety and Alignment. We have offices in Los Angeles and Brazil and a large remote team. ## About the role AE Studio is looking for an Office Manager to run our LA office in Marina del Rey. This is a full-time, in-person role. You will be the person who makes the office work and makes people want to come in. Most of the job is office and team support. That means keeping the space running, organizing travel and housing for teammates visiting LA, and planning events that bring people together. There is also room for personal assistant work for our CEO, handled with the same care as everything else. This is a strong fit for someone organized, warm and hands-on, who likes owning a place and making it better every week. ## Key responsibilities LA office and coworking spaces - Run day-to-day office operations, including the daily team lunch order, keeping the kitchen stocked, setting up the conference rooms, and managing building access and badges - Manage vendors and on-site services such as cleaners, food & drinks, and maintenance, and track and process their invoices - Keep inventory of office supplies, equipment and storage, and reorder before anything runs out - Be the first point of contact for anyone working from or visiting the office - Grow in-office attendance with recurring programming such as team lunches, game nights and monthly office rewards - Support the coworking spaces the team uses, working with our Chief of Staff Apartments and travel - Manage the AE apartments in LA, covering reservations, cleaning, supplies, maintenance and anything that comes up during a stay - Send each guest the welcome guide and apartment agreement, and keep the apartment calendars current - Run the team travel request process and book flights, hotels and ground transportation - Coordinate logistics for visiting teams, such as our alignment team weeks, from airport pickups to daily rides to the office - Support our Executive Operations Manager with the annual company retreat, helping with team travel bookings and on-the-ground logistics ## Team support and events - Plan happy hours and office events, covering food, A/V, setup and parking validation - Run birthday and work anniversary celebrations, from cakes to gifts - Send welcome boxes to new US teammates, and help new LA teammates with parking and office access - Handle client and internal gift requests - Keep checklists current and use AI tools to automate the repetitive parts of the job Personal assistant support This part of the role grows over your first months, as you take it over from our Executive Operations Manager. - Help our CEO day to day, keeping his office ready and stocked, handling his lunch, and taking care of personal logistics such as errands, appointments, household vendors and reservations - Handle personal travel with the same care as work travel - Be reachable outside standard hours when something cannot wait - Keep personal information personal ## What we're looking for - Based in or able to commute to Marina del Rey, since the role is in the office Monday through Friday - A car and a valid driver's license, because local driving is part of the job - 3+ years in office management, operations, hospitality, or executive or personal assistant work - Organized to a fault, able to track many small things at once without dropping any of them - Warm and service-minded, the kind of person who makes a shared space feel looked after - Discreet with confidential and personal information - A clear writer, comfortable moving from a quick Slack message to a vendor negotiation by email - Fluent with Google Workspace and quick to pick up new tools, especially AI tools - Calm when plans change at the last minute, and able to figure things out without a playbook - Comfortable with personal assistant work being part of the job from day one ## Nice to have - Experience running short-term rentals or furnished corporate housing - Event or travel planning experience at a startup or tech company - Experience with expense, invoicing and booking tools - Interest in AI alignment and the research our team does ## Role details - Location: Marina del Rey office, in person Monday through Friday - Reports to: Our Executive Operations Manager - Type. Full-time ## Compensation $75,000 - $85,000/year ## Benefits - Platinum health insurance, with AE covering 99% of the premium for you and your dependents - Dental and vision plans, plus a health FSA - 401(k) - 15 days of PTO / year, plus 11 paid holidays - Lunch and a stocked kitchen at the office - Annual team retreat - Company laptop Equity Working at AE means receiving equity in our client projects and in Skunkworks ventures. The equity is priced at $0 when granted for tax reasons, but AE invests millions into these projects. Equity comes from reduced margins on client work and internal funding. You get a stake in the things you help build. The longer you stay, the more value you create and the more equity you receive. If you leave on good terms, you can retain 20% of your equity by staying engaged. If you spin out a Skunkworks venture, you retain 100%. ## About AE Studio ## Company Overview - **One-liner**: AE Studio is a bootstrapped applied AI studio that delivers frontier AI alignment research, production AI systems, and AI strategy for enterprise and high-growth clients. - **Entity Type**: Private (Bootstrapped – no outside investors) - **Headquarters**: Los Angeles, California, USA - **Founded**: 2016 - **Founders**: Not publicly available ## Core Business - **Primary industries**: Artificial Intelligence, AI alignment research, AI strategy, custom machine learning, enterprise software - **Target customers**: B2B – Fortune 1000 enterprises, PE portfolio companies, mid-market operators ($50–500M revenue), and venture-backed startups - **Mission or purpose statement**: “Building products to increase human agency using the most recent technologies” (from job descriptions) ## Products & Services The company operates across three practice areas, each delivered as a service: - **Frontier AI Alignment Research**: In-house research lab publishing at top AI conferences. Collaborates with DARPA (AICRAFT, Sleeper Agents) and Anthropic. Research threads include Self-Other Overlap, Gradient Routing, Endogenous Steering Resistance, Attention Schema Theory, SelfIE, FDRA, and the automated AI research agent AE Scientist. *Type*: Research service (grants, commissionable engagements, self-funded) - **Production AI Systems**: Senior embedded pods that ship production AI systems in weeks, clearing enterprise architecture review. Representative work includes: - Azul Airlines – orchestrated pricing, network, and marketing AI generating $6M/week in new revenue. - Alpha School – AI-native learning platform (Avatar Tutors, Essay Writing, etc.) driving top 1–2% national test scores. - Blackrock Neurotech – MoveAgain BCI (brain-computer interface) platform for paralyzed patients. - Pimsleur – voice-driven AI Conversation Coach with 175,000+ learners, resulting in 45% longer sessions. - Global Shop Solutions – AI document ingestion (95% accuracy, 90% reduction in manual overhead). - Jupiter Intelligence – natural-language access to 400 trillion climate data points. - EVgo – multi-year embedded partnership for EVgo eXtend white-label platform. *Type*: Service (custom development) - **AI Strategy**: Readiness assessments, opportunity mapping, training, and org design for leadership teams. *Type*: Consulting service ## Market Standing - **Valuation/Market Cap**: Not disclosed (bootstrapped, no outside investors) - **Key Metric**: ~150 senior applied AI, data, and product practitioners; 99+ named client engagements - **Notable Investors/Partners**: None (bootstrapped). Key research collaborators: DARPA (AICRAFT, Sleeper Agents programs), Anthropic. Public endorsement from Emmett Shear (former OpenAI CEO). - **Growth Signals**: - Expanding research portfolio with DARPA funding and peer-reviewed publications. - Consistent delivery of high-impact production AI systems (e.g., $6M/week revenue lift for Azul). - Active hiring across multiple roles (data science, engineering, product, TPM) with offices in LA and Florianópolis. ## Competitive Advantages - **Bootstrapped independence**: No outside investors, allowing long-term focus on alignment research without external pressure. - **Rigor from research to production**: Applies same standards from academic alignment work to every client build. - **Senior-only teams**: ~150 experienced practitioners, not junior-heavy. - **Speed to impact**: Ship production AI systems in weeks, as demonstrated by Global Shop Solutions (5 weeks) and Pimsleur (rapid deployment). - **Unique AI guarantee**: The “AE Guarantee” (referenced on website) – a promise of quality and accountability, though details are not public. ## Strategic Focus - **Continued investment in AI alignment research** – advancing frontier safety and interpretability through DARPA-funded programs and internal agendas. - **Scaling Production AI Systems** – targeting Fortune 1000, PE portfolios, and mid-market clients with repeatable, high-velocity delivery. - **Expanding industry-specific solutions** – dedicated landing pages for airlines, edtech, healthcare, BCI, neurotech, blockchain, and operations. ## Why Work Here - **Culture**: Described as “awesome work environment and highly productive process” with a focus on self-management and strong problem-solving. - **Remote/Hybrid policy**: Fully remote for US-based roles; also has offices in Los Angeles, CA and Florianópolis, Brazil. Some positions are location-specific (e.g., Senior Full Stack Developer for Brazil). - **Engineering culture**: Senior practitioners working on frontier AI alignment and high-stakes production systems. Emphasis on autonomy, deep technical work, and shipping real impact. - **Notable perks**: Not explicitly listed, but the company offers the opportunity to work on cutting-edge AI research with DARPA/Anthropic and to build production AI for major organizations. ## Sources 1. [ae.studio](https://ae.studio) 2. [ae.studio/about](https://ae.studio/about) 3. [ae.studio/join-us](https://ae.studio/join-us) 4. [job-boards.greenhouse.io/aestudio](http://job-boards.greenhouse.io/aestudio) 5. 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