--- title: 'Office Manager at Flow' canonical: 'https://feeny.ai/job/office-manager-flow-new-york-jgqp3w0g6hb9' type: 'job' last_seen: '2026-10-24' --- # Office Manager at Flow - **Company:** Flow - **Location:** New York, NY - **Compensation:** $90k–$105k - **Employment:** full-time - **Work type:** onsite - **Posted:** 2026-10-21 - **Last confirmed live:** 2026-10-24 - **Apply:** https://jobs.lever.co/flowlife/045e46c1-514a-466a-ad46-c1eab11cf272 ## Job description ## About the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness:  prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. About the Role: You are the operational backbone of your office. Your job is to make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations. This role supports various organizational functions and may assist with projects spanning People Ops, IT, Finance, Real Estate, Design, and beyond as needed. You will report to and partner closely with the People team. Every Office Manager at Flow is expected to be on-site full-time at their respective location. This is an in-person role. ## Responsibilities Office & Space Management - Own the physical state of the office at all times — common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready - Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end — identify, source, schedule, and follow through to completion - Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs — you own the relationship and the quality of their output - Manage mail, packages, and deliveries - Track office expenses, including lunch support, cleaning, supplies, and other recurring costs - Manage visitor and guest experience - Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teams New Hire Experience & HR Support - Own the full new hire arrival experience — desk setup, welcome materials, equipment coordination, and first day communications - Be the go-to resource for new hires beyond day one — help them acclimate, understand the office, and know how to get what they need - Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning - Serve as a key point of contact for employees and managers on day-to-day office questions Events & Culture - Own all office events end-to-end — happy hours, team events, giveback events, and internal gatherings - Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management - Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every day Cross-Functional & Administrative Support - Support functional leads across People Ops, Finance, IT, Real Estate, and Design on special projects and ad hoc needs - Provide meeting logistics support, including scheduling, agenda coordination, and materials as needed - Other various administrative and HR duties as needed Ideal Background - 5+ years of experience in office management, workplace experience, or administrative support, running a physical office on-site full-time - Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready - Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end - Comfortable tracking office budgets and supporting cross-functional teams on ad hoc projects - Proactive and service-minded, with the instinct to anticipate needs before they become problems - Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alike ## Benefits We take care of our people so they can do their best work. Health and Wellness  Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings. Time Off  PTO and paid holidays. Financial  401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits. Life at Flow  Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch. Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities. ## About Flow ## Company Overview - **One-liner**: Flow is a vertically integrated residential real estate company that owns, operates, and builds communities designed to connect people with themselves, their neighbors, and nature. - **Entity Type**: Private (Funding Stage: Series B) - **Headquarters**: Bay Harbor Islands, Florida (Greater Miami), USA - **Founded**: 2022 - **Founders**: Adam Neumann ## Core Business - **Primary Industry**: Residential Real Estate (Owner, Operator, Developer, Technology Innovator) - **Target Customers**: Residents (renters) and guests (hotel stays) seeking community-oriented, design-forward living spaces; targets professionals, expats, and creatives. - **Mission or Purpose Statement**: "To create communities designed to connect you with yourself, your neighbors, and the natural world" – guided by a mission of "Oneness." ## Products & Services - **Flow Residences (Rentals)**: Furnished and unfurnished apartment homes in owned and operated communities across U.S. cities (Nashville, Atlanta, Miami, Fort Lauderdale) and Saudi Arabia (Riyadh). Offerings include studios to three-bedrooms, rooftop pools, co-working spaces, Technogym fitness centers, and community events. - **Flow Hospitality (Hotel Stays)**: Short-term, elevated hotel-style stays within Flow communities. - **Flow Riyadh (MENA Region)**: A major focus, with multiple properties open (Flow Olaya, Flow Science Park) and a strategic partnership with Rawajeh Group to co-develop branded residential communities across Saudi Arabia. Flow is one of the largest owners/operators of residential real estate in the country. - **Flow by Design (Physical Products & Apparel)**: Expresses the brand’s lifestyle ethos, offering curated furniture and apparel under the "Flow" brand. ## Market Standing - **Valuation**: Not publicly disclosed - **Key Metric**: Annual Revenue of **USD 4.5 million** | Total Funding: **USD 450 million** (2 rounds) - **Venture Round (Aug 2022)**: USD 350M led by **Andreessen Horowitz (a16z)** - **Series B (May 2025)**: USD 100M led by **Andreessen Horowitz (a16z)** - **Notable Investors/Partners**: Andreessen Horowitz (lead in both rounds), Rawajeh Group (strategic partnership in Saudi Arabia) - **Growth Signals**: - **Headcount**: 249 employees (+40.9% YoY) - **Geographic Expansion**: Entry into the UAE (Dubai/Abu Dhabi) with a commercial license from the Dubai International Financial Centre (DIFC), first properties expected in 2027. - **U.S. Growth**: Opened "Flow Wynwood" in Miami in July 2026 (82,000 sq ft). - **Saudi Arabia Dominance**: Rapidly becoming a top residential operator in the kingdom; new property "Flow Science Park" in Riyadh opening Fall 2026. - **Active Hiring**: 43 active job postings (+48.3% YoY). ## Competitive Advantages - **Massive Capital Backing**: With $450M from a16z alone, Flow has the war chest to acquire, develop, and operate at scale. - **Vertically Integrated Model**: They own, operate, design, and manage the technology for their communities, controlling the entire resident experience from leasing to daily life. - **Brand & Lifestyle Focus**: The company is building a powerful lifestyle brand around community, design, and wellness—differentiating it from traditional apartment REITs. - **Founder Credibility & Network**: Adam Neumann’s prior experience building WeWork provides deep expertise in scaling a community-driven real estate business, investor trust, and a global network. - **First-Mover in MENA Market**: Flow is aggressively building a dominant position in Saudi Arabia (and now UAE), a vast, growing market for high-quality, branded residential living. ## Strategic Focus - **International Scale-Up**: Massive push into the MENA region (Saudi Arabia and UAE) as a primary growth driver. - **Vertical Integration**: Deepening ownership of design, construction, technology, and property management to ensure a unified resident experience. - **Community Building**: Moving beyond just providing a dwelling to creating a "community" with shared spaces, events, and a lifestyle brand (apparel, content). - **Technology and Operations**: Using technology to enhance property management, leasing, and community engagement. ## Why Work Here - **High Growth Environment**: The company is growing rapidly (40% headcount growth, new markets opening). This offers significant career acceleration and responsibility. - **Global & Diverse Work**: Operations span the U.S., Saudi Arabia, UAE, and beyond. Employees work across 21 countries, offering a highly international experience. - **Mission-Driven Work**: The company’s focus on community, design, and "Oneness" creates a strong cultural identity that appeals to those wanting purpose in their work. - **Engineering & Design Culture**: A significant portion of the company is in Technical (59 people) and Design (22 people) roles, indicating a strong product and technology focus. - **Office Policy**: Not explicitly stated as fully remote, but employs people globally. Key offices are in Miami (HQ) and Riyadh. - **Notable Perks**: Access to Flow communities and a design-forward, wellness-focused work environment. - **Caution**: Employee reviews are very low (1.7/5.0) on sites like Wellfound, with specific criticism on work-life balance (1.2) and culture (1.9), while compensation (3.4) is rated higher. This suggests a high-pressure, demanding environment typical of a hyper-growth startup. ## Sources 1. [Wellfound (AngelList) - Flow](https://wellfound.com/company/flow-life) 2. [CB Insights - Flow](https://www.cbinsights.com/company/flow-life) 3. [LinkedIn - Flow](https://linkedin.com/company/live-life-in-flow) 4. [Flow Careers Page (Lever)](https://jobs.lever.co/flowlife) 5. [Flow Official Website](https://www.flow.life/) 6. [Flow Mission & Values Page](https://flow.life/en/mission-and-values) ## Other roles at Flow - [Assistant General Manager](https://feeny.ai/job/assistant-general-manager-flow-fort-lauderdale-9196m2csfrfg) — Fort Lauderdale, FL - [General Manager](https://feeny.ai/job/general-manager-flow-fort-lauderdale-v26dbnf92pa1) — Fort Lauderdale, FL - [Associate, Strategic Finance](https://feeny.ai/job/associate-strategic-finance-flow-new-york-1fmd2yrjfr3n) — New York, NY - [Accounts Payable Manager](https://feeny.ai/job/accounts-payable-manager-flow-bay-harbor-islands-f12g8w34jjqn) — Bay Harbor Islands, FL - [Sales Manager, Leasing](https://feeny.ai/job/sales-manager-leasing-flow-miami-dvz1ma46sq5w) — Miami, FL - [Visual Content Producer (Videographer / Photographer)](https://feeny.ai/job/visual-content-producer-videographer-photographer-flow-miami-7753fmy7e8mz) — Miami, FL - [Procurement Manager, FF&E](https://feeny.ai/job/procurement-manager-ff-e-flow-miami-jn5wh7wyzb19) — Miami, FL - [Brand Marketing Manager](https://feeny.ai/job/brand-marketing-manager-flow-riyadh-pva6xtdha9dx) — Riyadh, Saudi Arabia - [Senior Associate, Strategic Finance](https://feeny.ai/job/senior-associate-strategic-finance-flow-bay-harbor-islands-8ym58fkn2kea) — Bay Harbor Islands, FL - [Senior Interior Designer – 3D, Furniture & Product Design](https://feeny.ai/job/senior-interior-designer-3d-furniture-product-design-flow-bay-harbor-islands-x42q04t3yg1c) — Bay Harbor Islands, FL