--- title: 'Office Manager at ICEYE US' canonical: 'https://feeny.ai/job/office-manager-iceye-us-herndon-phkq03wkjwp8' type: 'job' last_seen: '2026-09-07' --- # Office Manager at ICEYE US - **Company:** ICEYE US - **Location:** Herndon - **Employment:** full-time - **Work type:** onsite - **Posted:** 2026-08-20 - **Last confirmed live:** 2026-09-07 - **Apply:** https://jobs.ashbyhq.com/iceye-us-jobs/b405e071-0bb3-465d-9658-759e9d2dab4b ## Job description Office Manager At ICEYE, we design, build and operate the largest fleet of Synthetic Aperture Radar (SAR) satellites in the world. Using advanced technology, our constellation collects topographical data about any location on Earth, day or night, through any weather conditions. Headquartered in Southern California, our customers are society’s heroes – intelligence professionals, warfighters, first responders, and scientific researchers. As a trusted mission partner, the United States and its allies depend on us for critical information when it matters most. ## Role Description The Office Manager is the organizational anchor for our leadership team and workplace. Serving as the primary point of contact for internal and external stakeholders, you will expertly balance executive support with seamless day-to-day office operations. This role requires strong organizational capabilities, sound judgment, and the ability to manage a range of administrative responsibilities alongside day-to-day office operations. The successful candidate will play a central role in ensuring the leadership team can operate efficiently and that the workplace runs smoothly. This position is well-suited to a candidate who performs effectively in a dynamic environment and is committed to a high standard of operational excellence. This is an exciting time to join our organization. As a scale-up company with a small but growing office, this role offers the opportunity to help shape our workplace operations and culture as we expand, while collaborating with and drawing support from team members located across the country. ## Responsibilities Office Operations & Management (approx. 70%) - Oversee daily physical workplace operations, ensuring a clean, safe, fully stocked, and welcoming environment. - Visitor Vetting: Ensure all guests are properly vetted (US citizen vs. Foreign National checks) before entering secure areas. Be the first line of defense for visitors and security policy. - Serve as the primary liaison for property management, facilities maintenance, and external vendors. - Manage the procurement of office supplies, equipment, and snacks within an assigned budget. - Coordinate internal workplace logistics, including desk seating maps, office space optimization, and safety protocols. - Lead the logistics for team events, meetings, happy hours, and external guest hospitality. - Assist with the workplace onboarding experience, preparing workstations and company materials for incoming hires. Executive Support (approx. 30%) - Manage complex calendars, scheduling internal/external meetings across time zones while protecting the executive's focus time. - Coordinate seamless, comprehensive domestic and international travel itineraries, including flights, lodging, and ground transit. - Act as a professional gatekeeper, vetting incoming communications, emails, and messages to prioritize critical matters. - Expense Reconciliation: Collect receipts, reconcile monthly corporate credit card statements, and ensure expenses are properly coded to the correct department budget. Required Qualifications - Experience: 3+ years of combined experience as an Office Manager, Executive Assistant, or Operations Coordinator. - Technical Skills: Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook). ## Preferred Qualifications - Communication: Exceptional verbal and written communication skills with a refined professional demeanor. - Discretion: Absolute integrity when handling highly confidential, proprietary, or personal information. - Project Management: High emotional intelligence, sharp problem-solving skills, and a proactive 'no task too small' attitude. - Adaptability: Proven ability to stay calm under pressure and pivot quickly in a fast-paced environment. Pay Range and Compensation Package - The estimated base salary range for this role is $75,000 - $90,000 depending on experience - Other benefits include health coverage, flexible PTO, a friendly work environment, plus extra fun perks! Physical Requirements This position primarily works in an office environment. It requires the ability to sit or stand for long periods of time and frequent walking. Daily use of a computer, phone, office equipment and other computing and digital devices is required. Some travel may be necessary – the ability to travel by car, plane, train, bus, vessel, or metro, operate a motor vehicle and maintain a valid Driver’s License and/or effectively navigate public transportation is required. While performing the responsibilities of the job, the employee must be able to read and respond to inter-office communications as well as effectively participate in meetings. The employee is often required to sit and use their hands or fingers, to lift up to 50 lbs., pull, push, carry, handle, or feel. The employee is required to carry, handle items, reach with arms and hands, to stoop, kneel, or crouch; talk, or hear. Mental demands may require prolonged concentration, reading comprehension, understanding and interpretation of concepts, ideas, and philosophies. The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodations may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described unless such accommodations would cause ICEYE US an undue burden. ## EEO Statement ICEYE US is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other protected characteristic under federal, state, or local law. ## About ICEYE US ## Company Overview - **One-liner**: ICEYE US delivers synthetic aperture radar (SAR) satellite imagery and space systems to U.S. government agencies, allies, and commercial partners for persistent monitoring, national security, disaster response, and environmental intelligence. - **Entity Type**: Private (US subsidiary of ICEYE Oy, a venture-backed Finnish parent company) - **Headquarters**: Irvine, California, United States - **Founded**: Not publicly available (parent company ICEYE founded in 2014) - **Founders**: Not publicly available (parent company founders include Rafal Modrzewski) ## Core Business - **Primary industries**: Defense and national security, space-based earth observation, geospatial intelligence, environmental monitoring, disaster response - **Target customers**: U.S. government agencies (including DoD and intelligence community), allied governments, defense contractors, commercial enterprises - **Mission statement**: “Improve life on Earth by delivering truth from space” — with a focus on “relentless readiness for national, economic, and environmental security” ## Products & Services - **SAR Data Products**: Synthetic Aperture Radar imagery in Dwell (25 cm resolution), Spot (50 cm), Strip (3 m), and Scan (15 m) modes. Accessible through the world’s largest commercial SAR constellation, enabling day/night, all-weather imaging with rapid revisit times. - **Space Systems**: Vertically integrated design, build, and operation of miniaturized SAR satellites; flight-proven platforms available for partner missions. - **Solutions for National Security**: Persistent monitoring for maritime awareness, border security, counter-trafficking, infrastructure surveillance, and tactical intelligence. - **Solutions for Economic Security**: Supply chain monitoring, port security, resource management, illegal fishing detection. - **Solutions for Environmental Security**: Climate research, disaster response, Arctic monitoring, environmental impact assessment. ## Market Standing - **Valuation/Market Cap**: Not disclosed (parent company ICEYE was valued at over $1.8B in its 2024 Series D, but ICEYE US is a subsidiary) - **Key Metric**: Headcount of 63 employees (+59.2% year-over-year as of mid-2026); parent company operates a fleet of 50+ satellites - **Notable Investors/Partners**: Parent company investors include Seraphim Space, True Ventures, and others. Key U.S. partner/customer: National Reconnaissance Office (NRO) under the Strategic Commercial Enhancements Program. - **Growth Signals**: 207.6% yearly growth in LinkedIn followers; 400% quarterly increase in job postings; appointment of Ann Stevens as CEO (June 2026); NRO contract win ## Competitive Advantages - Operates the **world’s largest commercial SAR satellite constellation**, providing unmatched revisit and coverage. - **25 cm resolution** from a small satellite platform — the industry’s highest fidelity commercial SAR product. - **All-weather, day/night** persistent monitoring capability — cloud, smoke, and darkness do not hinder data collection. - **U.S. soil** design, build, launch, and operations (Irvine, CA) — critical for national security customers. - **Vertical integration** of satellite production and ground systems enables rapid iteration and cost efficiency. - **AI integration** for automated analysis and faster decision-making. ## Strategic Focus - Deepening partnerships with U.S. defense and intelligence agencies, as evidenced by the NRO contract and CEO appointment of a national security veteran. - Expanding the constellation to increase revisit frequency and resolution capabilities. - Enhancing AI-driven analytics and real-time data dissemination to shorten the “observe to action” cycle. - Growing the U.S. workforce and strengthening Southern California’s defense-tech ecosystem. ## Why Work Here - **Mission-driven culture**: Direct impact on national security, disaster response, and environmental resilience — “your work benefits humanity.” - **Benefits**: 401k matching, up to 12 weeks paid parental leave, industry-leading medical/dental/vision including HSA, unlimited PTO, flexible work arrangements and commuter benefits. - **Growth**: Rapid headcount growth (+59% YoY) and expanding contract portfolio provide career advancement opportunities. - **Culture values**: “Act as one,” “Help others,” “Drive effective teamwork,” “Have fun” — collaborative, resourceful, and high-trust environment. - **Work policy**: Flexible work arrangements available (hybrid likely; specific remote policy not detailed). - **Engineering culture**: Hands-on work with advanced satellite and radar technology, software-defined architecture, and AI — pushing the boundaries of space-based monitoring. ## Sources 1. [iceye.us - Company Overview](https://iceye.us/) 2. [iceye.us - Careers page](https://iceye.us/join-us) 3. [iceye.us - Who We Are](https://iceye.us/who-we-are) 4. [iceye.us - What We Do](https://iceye.us/what-we-do) 5. [linkedin.com - ICEYE US Company Profile](https://www.linkedin.com/company/iceyeus) ## Other roles at ICEYE US - [Embedded Software Engineer](https://feeny.ai/job/embedded-software-engineer-iceye-us-irvine-c11cx577xydv) — Irvine, CA - [Talent Development Manager](https://feeny.ai/job/talent-development-manager-iceye-us-irvine-zz9q4wn1p2gd) — Irvine, CA - [Senior Talent Acquisition Partner](https://feeny.ai/job/senior-talent-acquisition-partner-iceye-us-irvine-ymdjb6knwvs8) — Irvine, CA - [Principal Product Manager – SAR Data Products](https://feeny.ai/job/principal-product-manager-sar-data-products-iceye-us-herndon-vbynxww8qnej) — Herndon - [Senior Manager, People Operations](https://feeny.ai/job/senior-manager-people-operations-iceye-us-irvine-en7szrx3mtdr) — Irvine, CA - [SAR Scientist](https://feeny.ai/job/sar-scientist-iceye-us-remote-2deck87e2er6) - [SAR Scientist](https://feeny.ai/job/sar-scientist-iceye-us-herndon-dkz3m6zrgpax) — Herndon - [Firmware Engineer](https://feeny.ai/job/firmware-engineer-iceye-us-irvine-fe5cqzzwkgtq) — Irvine, CA - [Principal Product Manager - Space Systems](https://feeny.ai/job/principal-product-manager-space-systems-iceye-us-herndon-qp9xyrhdpbx1) — Herndon - [Cleared Solutions Engineer](https://feeny.ai/job/cleared-solutions-engineer-iceye-us-herndon-tezecfr19p59) — Herndon